Public Affairs & Education Programs Assistant

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Job Details

Required Skills & Qualifications:

  • Bachelor’s degree in Communications, Business Administration or a related field of study or equivalent work experience.  Minimum of 1-2 years work experience in a comparable administrative role in an academic, research or medical center office environment. Previous experience with Student Affairs administration and student affairs database management. Excellent communication skills, both written and oral, required.  Strong interpersonal skills required. Proficiency with Microsoft Office Suite (Word, Excel, Power Point, Outlook) required. Ability to work well with different types of individuals at various levels from high school student to executives. Excellent customer service.

Description of Duties:

Summary: The Public Affairs Programs and Education Assistant provides support and assistance to The Lundquist Institute’s (“TLI”) Education initiatives housed within the Division of Public Affairs: PhD Graduate Program; Summer Fellows; and Lundquist Little Einsteins as well as internship programming and CIRM scholars program. Reporting to the Sr. VP for Public Affairs, this position focuses on administrating TLI student services, coordinating education events, coordinating student needs, documenting events, maintaining files and data, and attending to other departmental needs as they arise.

Assists in the coordination, implementation and operation of TLI programs; participates in the development of programmatic activities; Keeps abreast of all reporting requirements for the programs; Works with the appropriate staff to ensure that all deadlines are met on a timely basis; Processes paperwork and documentation related to program activities; Maintains calendar for all education programs; Works with Salesforce to process student services programming; Creates and maintains databases of information related to programs; Enters new data and edits existing information in program database; Extracts information from the database to create spreadsheets and to generate a variety of reports; Disseminates information to programs and to appropriate TLI internal offices; Keeps educational administrative staff apprised of program activities and developments; Maintains a focus on high quality customer service.



The Lundquist Institute for Biomedical Innovation at Harbor-UCLA Medical Center is an independent, non-profit biomedical research organization located in Torrance, California. In dozens of laboratories throughout the campus, researchers are working to unravel the mysteries of heart and kidney disease, cardiac complications in newborns, chronic lung disease, skin cancer, sickle cell disease, disorders of the autoimmune system, and much more. Many of these projects are collaborative in nature, involving experts from different areas of specialization. Our discoveries have prevented blindness in newborns, enable premature infants with fragile lungs to breathe and allowed children with rare, often fatal diseases to grow up healthy and strong.

The complexity of today’s biomedical research problems demands that scientists move beyond the confines of their individual disciplines and work together with colleagues in complementary fields. By joining forces, The Lundquist Institute’s diverse experts are able to tackle scientific challenges more effectively and to translate their findings more quickly into practical applications for patients.

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