Records Systems Coordinator

Records Systems Coordinator



Job Description:

Champlain College's Registrar's Office is growing! We are seeking 2 Record Systems Coordinators. As key members of the Registrar's Team, successful candidates will be organized, analytical, innovative, and detail-oriented self-starters with excellent communication skills. Under the supervision of an Associate Registrar, the Coordinators will ensure the accuracy, integrity, and security of student academic records.

The Records Systems Coordinators will be responsible for the daily operations of the Registrar's Office as it applies to student records and academic systems. These dynamic roles will have primary responsibilities in on-campus course scheduling, classroom management, and transfer credit evaluation and articulation.

Key Responsibilities

• Evaluate and articulate incoming on-campus transcripts as well as alternative credit such as AP, IB, and Military
• Exercise exemplary professional judgment
• Manage the College's Enrollment Verification process
• Assist in Curriculum Management for all academic divisions
• Manage the on-campus class schedule and Finals schedule
• Reconcile all final grades
• Assist in graduation processing and Commencement
• Guide returning students through the readmittance process
• Have a key role in registration
• Audit records to ensure compliance
• Maintain the confidentiality of education records in accordance with FERPA and College policy
• Promote and maintain a strong working relationship with partner offices (i.e. Admissions, Academic Divisions, Financial Aid, Student Accounts, Compass Student Services)
• Provide a high-level of customer service to students, families, and institutional partners
• Willingness to take on additional responsibilities when needed to support the team and institution

Requirements:

Job Competencies

• Excellent organizational, problem-solving, and planning skills and the ability to maintain meticulous attention to detail while juggling competing priorities
• Excellent interpersonal, oral, and written communication skills with a strong customer service orientation
• The ability to use judgment, patience, and decisiveness in a high-volume, high-activity, and often pressure-filled environment
• Possess a willingness and ability to support a diverse and inclusive campus community
• Highly proficient in standard word processing, spreadsheet, and database software
• Ability to perform job duties efficiently and accurately with minimal supervision, effectively prioritize work, multi-task, and easily adjust to changing work priorities and deadlines
• Ability to work both independently and as a member of a team
• Bachelor's degree required

Additional Information:

The successful completion of a criminal background check is required as a condition of employment.

Champlain College does not discriminate on the basis of race, creed, color, national origin, place of birth, ancestry, religion, age, sexual orientation, sex, gender identity, veteran or military service status, HIV -positive status, qualified disability, or on the basis of any other status protected by law, and does not discriminate in the administration of its education and admission policies, scholarship and loan programs, employment practices or co-curricular and other College-administered programs. Champlain College will make reasonable accommodations for otherwise qualified students, applicants for admission or employment, or employees. Please contact the People Center at 802.651.5800 with questions concerning the hiring process or future employment at Champlain College, or if auxiliary aids or services are needed to apply for employment at Champlain College.

Champlain College is committed to fostering an inclusive and diverse community. Recognizing that diversity is both a reflection of our world and a source of rich education, Champlain strives to be diverse and inclusive in ways that reflect the world in which we live and work. All members of the Champlain community are valued as individuals.


Application Instructions:

Application materials must include a resume/CV and a letter of interest (Cover Letter) specifically addressing the desired qualifications. The College seeks candidates who, through their work and life experiences, service to the community, teaching or research can contribute to the diversity, inclusivity and academic excellence of Champlain College. Please include information about how you would contribute to these efforts and help to further this goal in your letter of interest/cover letter.

EU Employee Data Protection Notice:

https://www.champlain.edu/privacy/eu-employee-data-protection-notice



To apply, visit https://champlain.interviewexchange.com/jobofferdetails.jsp?JOBID=156701&CNTRNO=0&TSTMP=0

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