Operations/Faculty Support Coordinator (multiple positions)

Operations/Faculty Support Coordinator (multiple positions)

Job no: 530788
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Operations/Infrastructure, Planning/Project Management

Department: College of Arts & Sciences
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $17.43 - $26.00 per hour
FTE: 1.0
Up to nine positions available

Review of Applications Begins

Application review begins December 21, 2022; review will continue as needs arise until available positions are filled.
Special Instructions to Applicants

Along with your online application, please upload a current resume and cover letter highlighting how you meet the minimum and any preferred qualifications for this position. Please note, as part of the application, you will be asked to provide names and contact information for three professional references. We will not contact references unless you are a finalist for the position, and we will notify you first.
Department Summary

The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.

CAS is organized into multiple Academic Service Units (ASU), each housing staff and managers who provide administrative, strategic, and operations support to multiple academic departments in CAS.
Position Summary

Positions filled from this posting will have administrative and operational responsibilities in an assigned Academic Support Unit (ASU), with varying amounts of time spent directly serving faculty or on other operational duties. These positions are exciting opportunities to work in teams, hone administrative skills, and build experience in higher education!

Faculty Support Coordinators are the primary support position for all faculty personnel processes within the assigned ASU, serving as the primary, day-to-day point of contact for faculty and proactively communicating with faculty about processes, procedures, and deadlines. This position oversees and coordinates all faculty-related processes within the assigned ASU, including faculty searches, tenure track faculty promotion and tenure process, conducting faculty reviews and evaluations, and contract renewal reviews for non-tenure track faculty. In assigned areas, the position is the primary faculty liaison and will provide guidance to faculty related to personnel and pay actions, sabbatical processes, and other employment-related requests. This position also assists the Operations Manager and faculty with special projects as needed.

Operations Coordinators are the primary support position for all operational and logistical processes within the assigned ASU, working to coordinate public-facing events, office operations, employee onboarding, space management, records management, communications, awards and scholarships, student employee hiring, equipment, course materials, and supply procurement. In assigned areas, the position is the primary liaison and will provide guidance to ASU staff, students, and faculty related to these operational and logistical areas. This position also assists the Operations Manager and faculty with special projects as needed.

These positions require strong interpersonal and organizational skills and the ability to prioritize workload. Coordinators will work largely independently, and deal with routine and unexpected matters (some of which are confidential) that require independent judgment calls on a daily basis. These positions interact frequently with the units' faculty and staff, as well as with administrative colleagues throughout the academic and administrative areas of the University in order to provide information or request it from others; explain policies and procedures, and resolve problems in accordance with policies and procedures. Coordinators will need to be culturally competent and sensitive to the needs of multicultural faculty, staff, and students.
Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and
  
• Lead work responsibility or coordination of office procedures.
  Professional Competencies
  
  
• Ability to work effectively both independently and as a member of a team.
  
• Ability to manage multiple priorities, solve problems, and stay organized, with keen attention to detail.
  
• Exhibit a high level of interpersonal communication skills to handle sensitive and confidential situations with tact and diplomacy.
  
• Ability to understand and follow guidelines, policies, and procedures.
  
• Skilled in Microsoft Office, Word, Excel, PowerPoint, and Outlook; ability to learn other specialized software.
  
• Demonstrated ability and/or commitment to working with faculty, staff, and students from diverse backgrounds in support of an inclusive, welcoming environment.
  
• Ability to work effectively under the pressure of deadlines and competing demands.
  
• Adaptability in an environment of change.
  Preferred Qualifications
  
  
• Experience working in higher education.
  
• Experience identifying, analyzing, and tracking large volumes of data/information on an ongoing basis while correcting identified discrepancies.
  
  FLSA Exempt: No
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
  
  University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/530788/operationsfaculty-support-coordinator-multiple-positions
  
  
  
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