Department Assistant III - Short Term Temporary,
Kern Community College District
This opportunity is available for Bakersfield College and District
Under the direction of an assigned supervisor, provide a variety of
complex and confidential clerical and secretarial services to
college administrators, faculty and staff; to provide information
to the faculty, staff, students and public; to provide complex
staff assistance to departments.
DISTINGUISHING CHARACTERISTICS: The Department Assistant III
provides specialized clerical support requiring a broad knowledge
of an assigned program or functional area. Incumbents are typically
assigned to a functional area where use of independent judgment
requires related specialized training and experience.
Perform general secretarial and clerical work; schedule
appointments and process personnel information; monitor, order,
distribute and maintain office supplies; order textbooks; maintain
and troubleshoot new equipment; receive and sort mail.
Type and proofread a wide variety of reports, letters, projects and
proposals; compose correspondence related to assigned
responsibilities; assist in preparing and typing course outlines
and catalog information including class and final examination
Participate in the planning, development and implementation of a
variety of events and functions directly related to area of
responsibility, including fund raising and special events related
to college programs.
Assign work activities, projects and programs to clerical and
student help; monitor work flow; review and evaluate work products,
methods and procedures; participate in the selection of clerical or
student staff; assist in staff training.
Perform a variety of work involved in student assistance including
scheduling classes; arrange special accommodations such as testing
or audiovisual equipment; inform students of class cancellations;
Prepare a variety of reports and requests such as travel request
forms and faculty request forms; prepare monthly payroll; report
teacher absences; verify student assistants' time cards; issue,
receive, type and process various applications, permits and other
Organize and maintain filing systems; maintain a variety of files
and record logs directly related to area of assignment including
certificated and classified employee files, budget information,
student rehabilitation progress and general student files.
Receive and deliver supplies; verify incoming shipments for
appropriate quantity and quality; record receipt of merchandise on
purchase order; file purchase order; forward purchase orders to
District office for partial or full payment; send District updated
Respond to supply and material delivery problems; identify shipping
problems and return goods shipped in error to vendors. E Assist in
reviewing outgoing correspondence and reports for accuracy,
completeness and compliance with established standards; participate
in the development of program newsletters.
Maintain calendars and schedules of activities, meetings,
interviews and appointments; coordinate activities with other
departments, various Board and committee members, the public and
outside agencies; maintain departmental bulletin board.
Review materials for completeness and conformance with established
regulations and procedures; apply applicable policies and
procedures in determining completeness of applications, records and
reports; provide information and forms to the public; collect and
process appropriate information.
Serve as a receptionist; answer the telephone and provide
information to students, other offices and the general public
regarding the College's policies and procedures as required;
provide information on classes, instructors and schedules.
Participate in budget preparation and administration; prepare cost
estimates for budget recommendations; submit justifications for
budget items; prepare requisitions for supplies and equipment for
all specially funded projects; monitor and control
Exercise functional and technical supervision over clerical and
secretarial staff and student assistants. Perform related duties as
assigned; duties performed at extension sites may be diverse and
Any combination equivalent to
from high school and three years of responsible clerical
Knowledge and Abilities
- Modern office procedures, methods and computer equipment.
- Word processing methods, techniques and programs.
- Correct English usage, spelling, grammar and punctuation.
- Principles of budget administration.
- Basic arithmetic.
- Learn, interpret and apply the policies and procedures of the
- Perform general clerical work including maintenance of
appropriate records and compiling information for reports.
- Work courteously with students and the general public on the
telephone or in person.
- Assist in budget preparation, monitoring and
- Perform simple mathematical calculations.
- Operate a variety of office machines including a computer and
- Understand and follow oral and written direction.
- Communicate effectively both orally and in writing.
- Establish and maintain cooperative and effective working
relationships with others.
Complete application packets will be accepted until the position is
filled. The College reserves the right to extend time limits or
reinitiate the recruitment/selection process at any point.
Completed application packet
- Completed Online Application for Employment form
- Current resume
Applicants who require reasonable accommodation to participate in
the selection process should contact Human Resources to make the
The District does not provide sponsorship for authorization to work
in the United States. Work authorization should be established at
the time of application submission.
All applicants must apply online at https://www.schooljobs.com/careers/kccd/jobs/3252230/department-assistant-iii-short-term-temporary-hourly.
Emails will not be accepted.