Confidential Administrative Support (Confidential Administrative
Support II), University Advancement
California State University, San Bernardino
Confidential, Administrative, Probationary, Full
California State University, San Bernardino is a preeminent center
of intellectual and cultural activity in Inland Southern
California. Opened in 1965 and set at the foothills of the
beautiful San Bernardino Mountains, the university serves more than
20,000 students each year and graduates about 4,000 students
annually. CSUSB reflects the dynamic diversity of the region and
has the most diverse student population of any university in the
Inland Empire. Seventy percent of those who graduate are the first
in their families to do so.
At CSUSB, you can:
- Build your future
- Work with the best
- Be your authentic self
- Focus on you
- Make a lasting impact
- Work for a purpose that is greater than your own
- Bring everything you are, become everything you want
University Advancement creates awareness and builds relationships
to enhance support that will strengthen CSUSB's academic excellence
and distinct contributions to our local, regional and global
The Executive Assistant will essentially serve as the main point of
contact for all external constituents to the campus and will ensure
daily operations for VP's office continues.
Responsibilities include but are not limited to:
- Reporting directly to the Vice President for University
Advancement, the confidential aide oversees operations of the
Office of the Vice President.
- Provide high-level administrative support to the vice president
by conducting research, handling information requests, and
preparing contact reports for the vice president's communications
with donors, elected officials, and friends of the university.
- Provide oversight for the vice president's calendar and travel.
Ensures that the vice president is prepared for meetings, providing
background and supplemental information, as well as agendas and
- Compose correspondence, memos, and briefings on behalf of the
vice president. Edit and proofread advancement plans, donor
correspondence, gift agreements, executive summaries, and strategic
- Serve as an absence management coordinator for all UA Division
employees, including the VP.
- Work closely with the Office of the President and the
university's senior leadership to support the mission of the
university and the division. Maintain regular communication with
the president's office staff and division leadership, attend
appropriate division and university meetings, and communicate on
behalf of the vice president.
- Provide leadership within the division's senior team, staffing
weekly leadership meetings, including the preparation of agendas,
taking notes, and executing on follow-up tasks that involve the
vice president. Establish and execute on priorities set by the vice
president and provide updates on the status of projects.
- Supervise front office staff; provide work direction and
guidance; assist in maintaining a welcoming front office
- Schedule, plan, and implement senior leadership and division
- Provide staff support for division senior leadership
- Communicate with all levels of internal management and staff
regarding strategic plans for advancement, fundraising initiatives,
and division updates. Maintain extensive interaction with external
constituents (board members, alumni, high-level donors, community
volunteers, corporate executives), which requires extensive
knowledge of university and division protocol.
- Maintain a healthy, fair, and inclusive work environment by
promoting diversity and exercising teamwork and collaboration when
working with diverse groups, donors, volunteer groups, students,
- Manage confidential information; exercise good judgment and
take initiative as needed. Maintain confidential information and
communications that are relevant to University Advancement policies
and procedures, including those that may affect collective
bargaining unit positions and negotiations.
- Plan, develop and coordinate multiple projects
- Establish and/or strengthen division processes, policies, and
procedures. Train new staff members or other administrative
assistants as needed.
- Develop, implement and provide support to special projects
(both on and off campus) as needed. Special projects include
managing the honorary degree process, staffing the President's
Native American Advisory Council, serving as a liaison in
conjunction with the Vice President to the Mountain Communities
Scholarship Society, and other special events.
- Working closely with the secretary to the board, maintain board
meeting minutes; create agendas for regular and annual board
meetings; coordinate and obtain materials for meetings; provide
meeting materials to members prior to meeting. Provide direction
for processes throughout the year, including new member orientation
or member resignations.
- Other duties as assigned by the Vice President.
Application Review Deadline:
This position will
remain open until filled. Applications will be reviewed beginning
September 29, 2022.
- Monday through Friday from 8:00 am to 5:00 pm. Weekends and
evenings may be required.
Education and Experience
- Applicants must process advanced knowledge of applicable
university infrastructure, policies and procedures, as well as a
thorough knowledge of office methods, procedures, and
- Applicants must possess superior knowledge of English grammar,
spelling, and punctuation, and the ability to use office equipment
and various software packages, including word processing, Excel
spreadsheets, and PeopleSoft financial and human resource
- Applicants must have the ability to perform arithmetic
functions of a transitional nature.
- Applicants must possess the ability to analyze a variety of
diverse issues, research policies and historical data, and draft
- Applicants must have the ability to interact and communicate
effectively with students, faculty administrators, staff, and
- Applicants must possess problem-solving and effective
- Applicants must possess competence in effectively presenting
complex information in writing, and must possess the ability to
interpret and communicate procedures, policies, information, and
- Applicants must be self-motivated, reliable; organized and
- The equivalent to a bachelor's degree AND the
equivalent to five years of related experience.
- Five years of comprehensive experience in volunteer board
development and management preferred.
Anticipated Hiring Range: $5,833 - $6,666 per month
Classification Hiring Range: $4,464 - $9,514 per month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our
educational mission, California State University, San Bernardino
seeks a campus climate that welcomes, celebrates, and promotes
respect for the entire variety of human experience. In our
commitment to diversity, we welcome people from all backgrounds,
and we seek to include knowledge and values from many cultures in
the curriculum and extra-curricular life of the campus community.
Our commitment to work toward an environment that values diversity
requires that we create, promote, and maintain activities and
programs which further our understanding of individual and group
diversity. We will also develop and communicate policies and
promote values which discourage intolerance and
The concept and dimensions of diversity are to be advanced and
incorporated into every aspect of university activity, including
student life, the curriculum, teaching, programs, staffing,
personnel training practices, research, community services, events,
and all other areas of university endeavor.
Dimensions of diversity shall include, but are not limited to, the
following: race, ethnicity, religious belief, sexual orientation,
sex, gender identity, gender expression, ability, socioeconomic
status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with
the university as a whole. The president, in addition to a personal
commitment and involvement, may use the University Diversity
Committee, campus administrators, faculty, staff, and students as
well as other members of the campus community to implement
effectively the philosophy and intent of this statement.
A background check (including a criminal records check) must be
completed satisfactorily before any candidate can be offered a
position with the CSU. Failure to satisfactorily complete the
background check may affect the application status of applicants or
continued employment of current CSU employees who apply for the
The person holding this position is considered a `mandated
reporter' under the California Child Abuse and Neglect Reporting
Act and is required to comply with the requirements set forth in
CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative
Action/Equal Opportunity Employer. We consider qualified applicants
for employment without regard to race, religion, color, national
origin, ancestry, age, sex, gender, gender identity, gender
expression, sexual orientation, genetic information, medical
condition, disability, marital status, or protected veteran
This position may be "Designated" under California State
University's Conflict of Interest Code. This would require the
filing of a Statement of Economic Interest on an annual basis and
the completion of training within 6 months of assuming office and
every 2 years thereafter. Visit the Human Resources Conflict of
Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination,
Sexual Harassment, and Sexual Violence, including Domestic
Violence, Dating Violence, and Stalking. This requires completion
of Sexual Violence Prevention Training within 6 months of assuming
employment and on a two-year basis thereafter. (Executive Order
To view full description and to apply, visit: https://www.csusb.edu