Buyer (Buyer I), Procurement

Buyer (Buyer I), Procurement & Contracts
California State University, San Bernardino


Job No: 516936
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time


About CSUSB

California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.

At CSUSB, you can:

Build your future

Work with the best

Be your authentic self

Focus on you

Make a lasting impact

Work for a purpose that is greater than your own

Bring everything you are, become everything you want

Department Summary

Procurement and Contracts is responsible for all purchases and contracts made by the University. The Purchasing staff assists the campus community with their purchasing needs and acts as a liaison with vendors and service providers. Procurement issues purchase orders, agreements, memorandums of understanding (MOU), a fee for service agreements and contracts, coordinates and evaluate bids, obtains quotations for needed goods and services, and manages the office supplies contract and the procurement card program.

Work Schedule

Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.

Job Summary

Under the supervision of the Executive Director of Procurement & Contracts, the Buyer I position supports the campus by procuring commodities and services of a technical and specialized nature required for campus operations through the development and use of contracts, agreements and purchase orders; ranging from little or no modification to unique, scarce or custom items/services.

Responsibilities include but are not limited to:

• Review Purchase Requisitions for compliance and issue Purchase Orders in Peoplesoft Source Selection and development of new sources and vendor outreach. Obtain formal and informal quotes, ensuring compliance with applicable laws, regulations, requirements, and CSU policies. This includes the development of language for technical and/or complex specifications with input from the requesting department. Guide and train campus staff and student employees who perform procurement related work.
• Review contracts to ensure adequate compliance with state statutes and university policy, propose red-line contracts to vendor and negotiate terms and conditions Complete service contract templates and distribute to vendor for signature.
• Perform Price/Cost Analysis to evaluate Bids and Proposals.
• Mitigate risk to the university; secure and review Certificates of Insurance and Maximize vendor rebates.
• Maintain Dell Premier user access.
• Review orders through Staples Advantage website to ensure adequate compliance with state statutes and university policy.

Employment Status: Full-time, Probationary, "Non-Exempt" position (with the possibility of converting to permanent).

Application Review Deadline: This position will remain open until filled. The initial review of applications will begin on August 17, 2022.


Key Qualifications

• General knowledge of purchasing principles, practices, and procedures; knowledge of, or demonstrated ability to quickly learn, the methods and procedures of purchasing, including the processes of competitive bidding as required by the California State Statutes and Codes.
• Ability to: perform or learn campus routine purchasing, ordering, and contract processes; write specifications; understand and apply California State Statutes and Codes; follow processes (usually computer processes) for recording and documenting purchasing activities; establish and maintain cooperative working relationships with vendors and with faculty, students, administrators, and members of the general public; independently gather and analyze data necessary for informed purchasing decisions; make accurate arithmetic computations; read and write clearly in English; analyze competitive bids; conduct business transactions and perform simple research work by telephone. Ability to use a computer is very desirable. Intermediate ability with Microsoft Excel, Word and Power Point. Ability to negotiate, present and interact with all levels of management, including executives

Preferred Qualifications

• BA , 1 to 2 years experience in a professional environment.
• Preferred experience in Procurement and/or Higher Ed.
• Procurement Certification such as CPP, CPPO, etc.

Education and Experience

Experience: Equivalent to one year of purchasing experience as a buyer or buyer trainee in a competitive bidding setting or in the processing or administration of contracts, service agreements, or leases.
or
Education: Equivalent to an undergraduate degree in purchasing, accounting, marketing, general business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Salary

Anticipated Hiring Range: $3,293 - $4,500 per month

Classification Hiring Range: $3,293 - $ 5,956 per month

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.

The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.

Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.

The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.

Supplemental Information

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)


To view full description and to apply, visit: https://www.csusb.edu


jeid-a27f17bf016de245a7acfabdf2e42b19