Director, Administration

Sotheby's Institute of Art
New York City, New York
up to $120,000.00 per year plus benefits
Posted Date
Dec 7, 2022

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Position Type
Administrative, Academic Affairs, Academic Administration
Employment Level
Employment Type
Full Time

Position Purpose

The Director of Administration (DA) is a key member of the management team of Sotheby’s Institute of Art-New York (SIA-NY), directing the administrative departments of the institution and managing the institution’s day-to-day operations. This includes the offices of Student Services, Alumni and Career Services,  Registrar, Facilities and Office Services. The DA will also work with SIA NY Finance, and BrandEd shared service departments, which include Global Enrollment and Marketing (GEM), Digital Learning, Human Resources, Information Technology, and Legal, to provide administrative support and services. The DA will work closely with the Director, MA Programs on long-term institutional planning, managing administrative staff, guiding operating methods, overseeing facilities and office services, monitoring budgets, ensuring SIA-NY meets accreditation and regulatory guidelines, and follows best practices in higher education developing operating procedures and policies. The DA’s superior organizational skills and strategic planning assist the organization in generating sustainable growth, harmonizing operations, and enhancing students’ educational experiences.


The DA must possess strong leadership skills, analytical and strategic thinking abilities, financial acumen, an ability to multitask, and superior interpersonal and communication skills. The DA will streamline operations, and ensure that administrative functions run smoothly within SIA-NY, across SIA Global, and with shared services.


Essential Duties and Responsibilities


Specific duties and responsibilities include the following, but the individual will also be expected to perform all the duties necessary which are customarily performed by a person holding this position. Other duties may be assigned.


  • Oversee day-to-day operations of SIA-NY. Oversee SIA Career Services and Alumni Services. Develop organizational policies in collaboration with the Director, MA Programs, and department heads. Perform budget oversight and disbursement of budgets to department heads and managers. Negotiate contracts and agreements with vendors. Monitor and analyze operating expenses. Liaise with HR, Legal, IT, and other departments to issue contracts, onboard/offboard staff/faculty, etc. Update Director, MA Programs on SIA-NY operational performance.

 Knowledge and Abilities


The DA must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skills, and ability required. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


This position requires exceptional organizational skills: the individual operationalizes multiple programs with competing demands and produces high-end results. The DA is detail-oriented, proactive, and creative; solves problems quickly and competently, and proposes and employs efficiencies in work processes. The role of the DA is highly collaborative, and the DA works well within a team environment to plan, implement, troubleshoot, and work on a process of continual improvement as the program offerings evolve.


The DA has a broad familiarity with the education systems of the US and an interest in collaborating with international schools, as well as a deep understanding of pedagogy, and experience working with both traditional academic faculty and industry experts as teachers.


The position requires strong leadership skills, so experience in leadership or supervisory roles is required. This position has a demanding schedule, and may often require work on weekends, and possibly evenings, depending on how the program offerings evolve. Strong oral and written communication skills are required.


  • Managerial experience, with a demonstrated ability to inspire a high level of commitment and performance. Ability to work as a team player with faculty, department heads, and administrative staff. Strong knowledge of accreditation and regulatory requirements (NASAD, NYSED, Middle States, SARA, etc.) Positive-minded, reliable, and self-motivated. Exceptional organizational skills. Exceptional written and oral communication skills. Superior problem-solving skills. Strong leadership qualities. Ability to think strategically. Broad knowledge of higher education departments and their functions.

Additionally, the individual must:


  • Demonstrate professionalism and diplomacy in interpersonal relationships. Support and embrace diversity and inclusiveness. Ability to be present in the office. Regular weekday (Monday-Friday) attendance/availability is required during core business hours. Ability to work additional hours, as needed. Ability to travel, as needed: locally, nationally, and internationally. Proficiency and experience working with Microsoft Office, especially Outlook, Word, Excel, and Powerpoint.

Education, Work Experience, and/or Licensure

  • Must be legally authorized to work in the United States. Master’s Degree in education or business administration required. 7+ years in higher education administration.

Language Skills

While no special language skills are required for the position, given the nature of the broader organization and the spirit of its educational offerings, applicants must be capable of upholding the highest standards of written and spoken English.


Physical Demands


The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of his/her job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

  • Ability to travel locally, nationally, and internationally, as needed. Ability to sit, stand, walk, travel up and down stairs, crouch, stoop and reach. Ability to lift up to 25 lbs.

Work Environment The work environment characteristics listed here are representative of those an employee encounters while performing the essential functions of the job. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


  • Basic office/academic environment. Various modes of travel (i.e. subway, train, airplane, bus, etc.).

The above statements are intended to describe the general nature and level of work being performed by an individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Sotheby’s Institute of Art-New York reserves the right to modify this job description in its sole discretion.


Sotheby's Institute of Art is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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