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Graduate Program Coordinator, Office of Biomedical Education

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Posting Details

Position Information

Fiscal Year
2022-2023

Position Title
Graduate Program Coordinator, Office of Biomedical Education

Classification Title
Admissions Advisor

Department
Jacobs School of Medicine and Biomedical Sciences

Posting Number
P220431

Posting Link https://www.ubjobs.buffalo.edu/postings/39259

Employer
State

Position Type

Professional Appointment Term
Term

Salary Grade
SL3

Posting Detail Information

Position Summary

An exciting opportunity to provide support to graduate students is available in the Office of Biomedical Education at the Jacobs School of Medicine and Biomedical Sciences .

As the Graduate Program Coordinator, you will:
  • Communicate with and support incoming MD-PhD students throughout the admission process and coordinate student services for currently enrolled students. Oversee all steps in the admission process, from application to faculty committee review, interviews, and onboarding and enrollment. Support the Program Director, Steering Committee, and students with fellowship appointments, tuition scholarships, lab rotations, and transitions to and from the MD and PhD stages. Coordinate biweekly MSTP Seminar. Monitor student academic performance and progress in laboratories.
  • Communicate with and support incoming students during the admission process for the PhD Program in Biomedical Sciences ( PPBS ). Working with the Admissions Director, oversee all steps in the admission process from application to faculty committee review, interviews, and onboarding and enrollment. Support the Program Director and students during the PPBS year with graduate assistantship appointments, tuition scholarships, lab rotations, and match to PhD laboratories.
  • Provide admissions and administrative support for the Summer Undergraduate Research Experience ( SURE ).
  • Serve as first point of contact for all applicants; utilize strong communication and customer service skills to respond to applicant questions and foster application completion.
  • Serve as the HUB course scheduler for graduate BMS and MST courses; liaise with the Office of the Registrar as needed.
  • Represent the school at virtual and in-person recruitment fairs and assist with OBE -hosted events such as open houses.
  • Serve as a key member on the team that plans and executes special events such as commencement, white coat ceremony, research days, and accepted student programming.
  • Perform other duties as assigned.
Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages .

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo .

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications
  • Bachelor’s degree with 2 or more years of related experience in higher education or combination of education and experience will be considered.
  • Must possess excellent verbal and written communication and customer service skills.
  • Excellent organizational skills, attention to detail, and ability to multi-task and manage priorities.
  • Technology proficiency in Microsoft Office programs, with the capacity to learn new programs/technologies.
Preferred Qualifications
  • Master’s degree preferred with related experience in higher education, preferably in admissions and/or student services at a large public university.
  • Technology proficiency in Microsoft Office programs and UB student information and CRM systems, with the capacity to learn new programs/technologies.
Physical Demands

Salary Range
$50,148 – $55,000

Type
Full-Time

Campus
Downtown Campus

Posting Alerts

Special Instructions Summary

Additional Information

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Is a background check required for this posting?
No

Background Check Notification

Contact Information

Contact's Name
Brendan Tom (he, him, his)

Contact's Title
Director of Human Resources, Jacobs School of Medicine and Biomedical Sciences

Contact's Email
bjtom@buffalo.edu

Contact's Phone
716-829-2771

Posting Dates

Posted
12/06/2022

Deadline for Internal Applicants
12/20/2022

Deadline for External Applicants
01/04/2023

Date to be filled
02/01/2023

References

Number of References Required
3

Reference Cutoff Date

Instructions to Applicant

For more information, click the "How to Apply" button.
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