Manages the day-to-day operations of a large university program or department, including the supervision of staff employees, student workers, programs or processes. Job Duties

  1. Plans and develops procedures for administering a large or complex department or program.
  2. Manages fiscal activities, including procurement and budget analysis.
  3. Provides guidance to subordinate staff and evaluates performance.
  4. Prepares abstracts, research reports, funding proposals, operations and procedure manuals, and other written material and documentation.
  5. Creates and reviews reports of expenditures and activities.
  6. May administer grants and grant-related related communications, scholarships and other operations.
  7. Develops, implements and maintains appropriate policies and procedures.
  8. May serve as property custodian for the department.
  9. Performs other job-related duties as assigned.


Job Summary: Provide professional knowledge and counseling skills regarding the institutional admissions, academic programs, financial aid and scholarship process. Responsible for counseling prospective students, parents, educational administrators and other interested persons regarding admissions requirements, policies and procedures, as well as participating in recruitment events and activities. Assist the Program Director and Program PI with program compliance by maintaining eligibility documents for potential participants and record documents of individuals recruited and enrolled in the program. Supervise and implement the College Assistance Migrant Program (CAMP) student development programming. Oversight of student and student mentor progress throughout the year. Oversight of UH CAMP marketing needs. Scheduling and implementation of social and development activities for cohort of students.

Duties/Responsibilities:
  • Responsible for assisting with the creation and implementation of recruitment and marketing strategies with CAMP Program Director, Program PI and staff.
  • Responsible for counseling of prospective students, parents, college access partners and other interested persons regarding UH enrollment procedures, including but not limited to, academic programs, freshmen and transfer admissions, scholarships, financial aid, housing, student life, and registration.
  • Travels frequently to high schools, colleges and other learning institutions to publicize and explain the benefits of higher education, the University’s admissions, financial aid and scholarship processes.
  • Gives presentations to local leaders, agencies, and organizations.
  • Frequently reports to CAMP Director and Program PI on numbers of contacts, numbers of leads, and contact information obtained.
  • Monitors lead generation activities including making initial contact with advisors and prospective students.
  • Participates in training for Microsoft Office 365 and other systems to improve planning and tracking of recruitment.
  • Participates in campus-wide enrollment initiatives as directed.
  • Attends job fairs and other social and professional functions when appropriate.
  • Fosters interaction and engagement between the university, students, families, and the greater community, and communicates and builds an emphasis on higher education.
  • Assists with leadership institutes for CAMP students.
  • Provides day-to-day clerical support for CAMP. This includes staff support and assistance with student recruitment, scheduling, and student record-keeping, and maintenance of yearly recruitment plan.
  • Develop, manage, and update student development workshops to be held bi-weekly each semester.
  • Interact with students to facilitate their relationship with CAMP staff.
  • Supervise student mentors for communications through newsletters and social media for UH CAMP.
  • Assist the Program Director in managing the program.
  • Ensure all the program’s policies are being implemented.
  • Provide follow-up services to students who are passed their first year of UH CAMP.
EEO/AA

Qualifications :

Bachelors and 1 year experience

Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of one (1) year of directly job-related experience. Certification/Licensing: None.

Preferred Skills/Abilities:
  • Experience working with CAMP or HEP Federal Programs
  • Bilingual in Spanish and English (written and spoken).
  • Valid driver’s license and acceptable driving record with reliable transportation. Ability to drive to various locations.
  • Ability to concentrate and pay attention to detail is necessary to convey accurate information regarding degree requirements and college policies.
  • Ability to set goals, to prioritize and to organize tasks and workload to complete assignments in a timely manner.
  • Excellent interpersonal communication skills, including courtesy and tact, are required to deal effectively with students, staff, and faculty.
  • Spelling and grammar skills used in daily correspondence with students, staff, and faculty, are necessary to communicate correct information.
  • Ability to have a professional and neat appearance for greeting and working with prospective students, current students, and faculty.
  • Ability to solve problems and to think critically and independently to organize and complete work assignments.
  • Ability to remember and recall details and events to assist with students’ interests and educational needs.
  • Ability to handle deadlines and stressful situations in a calm and orderly manner.
  • Excellent computer skills. Must have a working knowledge and be able to utilize Microsoft 365 and Zoom. Database experience data mining experience, and prior web experience is useful.
  • Preference given to those with experience with migrant populations.
  • Ability to coordinate and organize meetings and special events.
  • Excellent presentation skills for virtual and in person presentations.
  • Experience with undergraduate curriculum
Physical Requirements:
  • Regularly required to sit; use hands and fingers, handle, or feel.
  • Occasionally required to stand; walk; climb or balance; and stoop or kneel.
  • Ability to lift, bend, squat, and carry to access files and carry support materials.
  • Ability to speak clearly and to hear accurately to answer and place telephone calls, and to provide information to prospective and current students.
  • The specific vision abilities required by this job include close vision.
Additional Posting Information
• Department is willing to do experience in lieu of education.
• Department is willing to do education in lieu of experience.
• This position may be eligible for Alternative Work Arrangements.

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