Manages the day-to-day operations of a large university program or
department, including the supervision of staff employees, student
workers, programs or processes. Job Duties
- Plans and develops procedures for administering a large or
complex department or program.
- Manages fiscal activities, including procurement and budget
- Provides guidance to subordinate staff and evaluates
- Prepares abstracts, research reports, funding proposals,
operations and procedure manuals, and other written material and
- Creates and reviews reports of expenditures and
- May administer grants and grant-related related communications,
scholarships and other operations.
- Develops, implements and maintains appropriate policies and
- May serve as property custodian for the department.
- Performs other job-related duties as assigned.
Job Summary: Provide professional knowledge and counseling skills
regarding the institutional admissions, academic programs,
financial aid and scholarship process. Responsible for counseling
prospective students, parents, educational administrators and other
interested persons regarding admissions requirements, policies and
procedures, as well as participating in recruitment events and
activities. Assist the Program Director and Program PI with program
compliance by maintaining eligibility documents for potential
participants and record documents of individuals recruited and
enrolled in the program. Supervise and implement the College
Assistance Migrant Program (CAMP) student development programming.
Oversight of student and student mentor progress throughout the
year. Oversight of UH CAMP marketing needs. Scheduling and
implementation of social and development activities for cohort of
- Responsible for assisting with the creation and implementation
of recruitment and marketing strategies with CAMP Program Director,
Program PI and staff.
- Responsible for counseling of prospective students, parents,
college access partners and other interested persons regarding UH
enrollment procedures, including but not limited to, academic
programs, freshmen and transfer admissions, scholarships, financial
aid, housing, student life, and registration.
- Travels frequently to high schools, colleges and other learning
institutions to publicize and explain the benefits of higher
education, the University’s admissions, financial aid and
- Gives presentations to local leaders, agencies, and
- Frequently reports to CAMP Director and Program PI on numbers
of contacts, numbers of leads, and contact information
- Monitors lead generation activities including making initial
contact with advisors and prospective students.
- Participates in training for Microsoft Office 365 and other
systems to improve planning and tracking of recruitment.
- Participates in campus-wide enrollment initiatives as
- Attends job fairs and other social and professional functions
- Fosters interaction and engagement between the university,
students, families, and the greater community, and communicates and
builds an emphasis on higher education.
- Assists with leadership institutes for CAMP students.
- Provides day-to-day clerical support for CAMP. This includes
staff support and assistance with student recruitment, scheduling,
and student record-keeping, and maintenance of yearly recruitment
- Develop, manage, and update student development workshops to be
held bi-weekly each semester.
- Interact with students to facilitate their relationship with
- Supervise student mentors for communications through
newsletters and social media for UH CAMP.
- Assist the Program Director in managing the program.
- Ensure all the program’s policies are being implemented.
- Provide follow-up services to students who are passed their
first year of UH CAMP.
Bachelors and 1 year experience
Education: Requires a thorough understanding of both theoretical
and practical aspects of an analytical, technical or professional
discipline; or the basic knowledge of more than one professional
discipline. Knowledge of the discipline is normally obtained
through a formal, directly job-related 4 year degree from a college
or university or an equivalent in-depth specialized training
program that is directly related to the type of work being
performed. Experience: Requires a minimum of one (1) year of
directly job-related experience. Certification/Licensing:
- Experience working with CAMP or HEP Federal Programs
- Bilingual in Spanish and English (written and spoken).
- Valid driver’s license and acceptable driving record with
reliable transportation. Ability to drive to various
- Ability to concentrate and pay attention to detail is necessary
to convey accurate information regarding degree requirements and
- Ability to set goals, to prioritize and to organize tasks and
workload to complete assignments in a timely manner.
- Excellent interpersonal communication skills, including
courtesy and tact, are required to deal effectively with students,
staff, and faculty.
- Spelling and grammar skills used in daily correspondence with
students, staff, and faculty, are necessary to communicate correct
- Ability to have a professional and neat appearance for greeting
and working with prospective students, current students, and
- Ability to solve problems and to think critically and
independently to organize and complete work assignments.
- Ability to remember and recall details and events to assist
with students’ interests and educational needs.
- Ability to handle deadlines and stressful situations in a calm
and orderly manner.
- Excellent computer skills. Must have a working knowledge and be
able to utilize Microsoft 365 and Zoom. Database experience data
mining experience, and prior web experience is useful.
- Preference given to those with experience with migrant
- Ability to coordinate and organize meetings and special
- Excellent presentation skills for virtual and in person
- Experience with undergraduate curriculum
Additional Posting Information
- Regularly required to sit; use hands and fingers, handle, or
- Occasionally required to stand; walk; climb or balance; and
stoop or kneel.
- Ability to lift, bend, squat, and carry to access files and
carry support materials.
- Ability to speak clearly and to hear accurately to answer and
place telephone calls, and to provide information to prospective
and current students.
- The specific vision abilities required by this job include
• Department is willing to do experience in lieu of
• Department is willing to do education in lieu of
• This position may be eligible for Alternative Work