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Graduate Coordinator

Northeastern University
Massachusetts, United States
Salary Not specified
Posted Date
Dec 6, 2022

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Position Type
Administrative, Student Affairs, Student Activities & Services
Employment Level
Employment Type
Full Time
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Graduate Coordinator

About the Opportunity

The Graduate Coordinator is a key position within the College of Science, focused on the support and success of our graduate (Master's and PhD) programs and the students within those programs. Specifically, the Graduate Coordinator is charged with the efficient, timely, and effective administration of application review and processing for graduate programs as well as overseeing aspects of student accounts, including the awarding of financial aid, scholarships, tuition remission, stipends, and other funding support.

The Graduate Coordinator is to be well-versed in university, college, and department academic policies and procedures. This, coupled with their management of graduate student funding packages, makes them a critical part of student success and degree completion.


Bachelor's degree in higher education and/or related field required. Two years or more of experience working in a higher education, nonprofit, or related professional environment required. Previous experience in higher education preferred. Strong organizational, case-management, and interpersonal communication skills required. Ability to work with enterprise-level databases and proactively manage tasks across a variety of systems required.

The College of Science maintains a strong culture of collaboration amongst our faculty and staff: successful candidates will demonstrate a respect for the work of their colleagues and a focus on achieving our shared goals in a highly collaborative manner.

  • Review all applications in assigned portfolio and determine admissions decisions within one business day for graduate programs as assigned (example: Biotechnology and Bioinformatics Master's programs and Graduate Certificates, Cell and Gene Therapies Master's program, in all delivery modalities including Boston, online and regional campuses ).
  • Liaison between Enrollment Management and departments / programs regarding key deadlines, procedures, and needed actions.
  • Represent the College at recruitment events. Provide support to university recruitment initiatives such as the the University Open House, coordinate session activities with Graduate Admissions Manager.
  • Participate in College undergraduate retention initiatives as they pertain to graduate student recruitment and intake.
  • Working with academic departments, who will make admissions decisions, and Enrollment Management, who will process most of admitted student materials, the Graduate Coordinator will play a supporting role in confirming incoming student program registration, setup in various required systems, and other work as needed to properly begin their program of study within the College.


Student Services and Funding Management:
  • Coordinate student funding (financial aid, scholarships, awards, stipends, fellowships, tuition remission etc.), including working with departments to understand available funding packages, reconcile funding by student, upload to appropriate systems, and ensure funding is correctly applied to student accounts.
  • Follow up and troubleshoot any issues related to student funding and support.


Student Services Support:
  • Meet with students to discuss questions or concerns around their funding support as needed, and connect them with proper resources as appropriate.
  • Serve as academic Student and Exchange Visitor Information System (SEVIS) contact for the Office of Global Services (OGS) as pertains to College of Science students and visitors.
  • Review and process submitted OGS forms for accuracy and provide general advice to students and faculty regarding visa compliance.
  • Monitor registration reporting for international student compliance.


Special Advising and Student Support Projects As Assigned:
  • Other duties within the general breadth and essence of job scope as assigned.


Position Type

Academic Administration

Additional Information

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University's commitment and support of diversity and inclusion, please see

To apply, visit


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