Sr. Administrative Coordinator

We are seeking a Sr. Administrative Coordinator who will provide complex administrative and project support to the Division Chief and faculty in the Division of Pediatric Radiology. This individual will provide a range of administrative support on a daily basis such as managing calendars, scheduling meetings, assisting faculty, directing calls and preparing reports.

Specific Duties & Responsibilities

• Provide administrative support to the Division Chief, including calendar management and projects assigned.
• Provide support to all Peds faculty as needed.
• Effectively prioritize requests for meetings and resolves scheduling conflicts.
• Triage incoming telephone calls throughout the division and reading rooms.
• Manage medical licenses for all faculty and keep track of renewal dates.
• Provide administrative support for conferences and meetings.
• Order catering and organize lunch meetings.
• Assist with travel accommodation arrangements.
• Research and education coordinating.
• Manage the Zayad conference room schedule.
• Perform SAP transactions such as paying invoices, travel reimbursements and submitting supply orders.
• Provide administrative support for conferences and high level meetings.
• Special projects as requested by the Division Chief.
• Run daily reports in Epic for Peds Fetal MRI appointments.
• Assign Fetal MRI patients to Peds Neuro or Body Radiologist.
• Keep track of Faculty CPP accounts.
• Process credentialing documents for all faculty members at affiliated hospitals.
• Coordinate and assist with of Advance Training Specialty Program (ASTP).
• Organize Continuing Medical Education (CME) lectures.
• Distribute CME documents to speakers for upcoming lectures.
• Upload monthly CME documents in CloudCME.
• Ensure the division is in CME compliance.
• CME recordkeeper.
• Assist the Clinical Manager and Radiology Assistant with any administrative tasks.
• Serve as Clinical Fellowship Coordinator.
• Update New Innovations with monthly fellowship schedule and evaluations.
• Submit weekly payroll request to HR for moonlighters.
• Process all faculty reappointment paperwork for JH, JH Bayview, HCGH, Mt Washington, Sibley and Suburban.
• Submit monthly payroll request for Mt Washington Pediatric Hospital.
• Track hours worked for all Fluoro cases at Mt Washington Pediatric Hospital.
• Upload fellow schedule to Qgenda (monthly).
• Arrange interviews for any incoming Fellow, Faculty or Staff.
• Process any work orders for the division.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Five years progressively responsible administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Classified Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Hourly Pay Rate Range: $20.40-$28.00-$35.70 (Commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30- 5:00
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: ​​​​​​​SOM Rad Pediatrics
Personnel area: School of Medicine

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

*JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm