Gallery Assistant



Job Description:

Reporting to the Head of the Department of Art and Art History, the Assistant Gallery will work closely with the Gallery Director with a variety of duties and tasks connected to exhibitions and related programming to support, enhance, and advance the mission of Staniar Gallery as an academic art venue. We are seeking a detail-oriented colleague capable of working both independently on self-directed projects and collaboratively with visiting artists, students, faculty, staff, and vendors. A successful candidate will have a strong work ethic; creative and flexible problem-solving skills; a positive attitude; excellent oral, visual, and verbal communication abilities; and strong interpersonal skills.

Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.

Essential Functions:
  • Supports the Staniar Gallery Director’s work in all aspects of gallery operations including but not limited to: installing and taking down exhibitions, packing/shipping artworks, publicity, educational programming, and general administrative duties.
  • Organizes and schedules lectures and receptions for exhibitions.
  • Coordinates campus visits for guest artists (including making reservations for travel, lodging, meals, and class scheduling).
  • Contributes to programming in collaboration with the Director, faculty, and students including conception and implementation of workshops, educational materials, and gallery guides.
  • Assists the Director with art installation (hanging, painting, light carpentry work for various exhibition needs).
  • Handles art, including transport when necessary.
  • Involved in the intake, handling, and packing/shipping of artwork for exhibitions.
  • Assesses and documents the physical condition of art pieces.
  • Responsible for lighting exhibitions.
  • Maintains Staniar Gallery storage area.
  • Assists the Director with publicity needs (press releases; posters, website, digital announcement design; social media).
  • Aids in the designs and distribution of exhibition materials such as catalogs, labels, gallery guides, and text panels.
  • Maintains gallery mailing lists including adding new artists to the mailing list, processing mailing list requests from the visitor sign-in book, keeping the mailing list updated with current institutional contacts, and adding new institutional contacts interested in receiving announcements).
Minimum Pay:

$19.58 - Pay Commensurate with Experience

Work Schedule: This is a part-time role without benefits. The work schedule is based on departmental needs and requires evening and weekend hours during installations. The anticipated schedule of 20 hours per week, August through May. This position works 10 months out of the academic year.

Minimum Qualifications: This position requires a high school diploma at minimum; a degree in a related field or experience in a gallery or museum setting is preferred. The candidate should have strong communication, writing, and analytical skills, and excellent attention to detail and organizational abilities. Installation, object handling, and light carpentry experience is a plus. Must have working knowledge of Microsoft office and Adobe Creative Suite software (including Photoshop, and web design tools). Must have ability to lift and move heavy (30+ lbs) objects and be comfortable with climbing stationary ladders. Must possess a valid Virginia driver’s license and good driving history.

Application Instructions:

Review of applications will begin on December 15th and continue until the position is filled. A resume and cover letter are required. Upload all required documents to the Resume/CV upload section of the application. You will be asked to provide names and contact information for three professional references.

External Applicants: Application instructions for external applicants are located on the jobs.wlu.edu or here .

Current W&L Employees: Apply from your existing Workday account. Instructions are located at jobs.wlu.edu or here .

Position Type:

Non-Exempt, Part Time, Non-Benefit Eligible

The university requires employees to become fully vaccinated for COVID-19, including a minimum of one booster. New employees must provide proof of at least their first shot prior to the first day of employment. Individuals may seek a medical or a religious exemption to the vaccination requirement.

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