Billing and Accounts Receivable Specialist

Johnson County Community College
Position, Department: Accounting Specialist, Operations

Type of Position: Part-time Regular, Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 12 p.m.-5 p.m., 25 hours per week

Pay Range: $16.50 - $20.63 *Actual pay depends on qualifications

Opportunity for hybrid schedule: Yes

Benefits Category: Part-time Benefits



Position Summary: The Billing & Accounts Receivable Specialist is primarily responsible for billing sponsors and companies for enrollment and non-enrollment related activities. The specialist also assists the Billing & Accounts Receivable Coordinator with the collections function within the Bursar's Office.

Required Qualifications:

• High school graduate or equivalent.
  
• One year related accounting or billing experience.
  
• Strong interpersonal, written and verbal communication skills.
  
• Effective time and resource management skills
  
• Demonstrated ability to complete work with accuracy and thoroughness required.
  
• Demonstrated ability to maintain confidentiality.
  
• Customer service experience and ability to de-escalate challenging interactions.
  
• Ability to work in multiple information systems simultaneously
  
  Preferred Qualifications:
• Previous student account experience.
  
• Experience with Banner and TouchNet.
  
  To be considered for this position we will require an application and resume.
  
  *Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
  
  
  
  Position Details: Job duties include but are not limited to:
  

• 1. Support the Billing Function -Reviews authorizations to ensure compliance with office policies and communicates with sponsors and students. Maintains indicators on student accounts to facilitate enrollment and book voucher purchases. Builds contracts, issues book vouchers, and creates invoices according to office policies and sponsor requirements. Supports the Billing & Accounts Receivable Coordinator in billing companies for non-enrollment related activities. Performance is acceptable when: a. Billings to credit sponsors are accurate and completed according to term deadlines b. Acceptable authorizations are processed with indicators placed on accounts in a timely manner c. Maintains high level of accuracy on invoices d. Effective communication with sponsors, students, and staff is evident
• 2. Support the Collections Function - Counsels students on deadlines, college policies, and payment arrangements. Places holds on eligible past due accounts and adds collection fees. Responds to inquiries from Collection agencies. Performance is acceptable when: a. Regular, professional, and effective communication with students, staff, and collection agencies is evident b. Maintains high level of accuracy in posting charges to accounts c. Holds and fees are placed according to term deadlines
• 3. Safeguard Assets - Requests refunds to sponsors as needed. Communicates with sponsors and companies regarding past due invoices. Recommends accounts for collections as needed. Collaborates with the Financial Aid Office to ensure Department of Education and Sponsor requirements are met during the billing process. Performance is acceptable when: a. Reminder and past due notices are sent in a proactive and timely manner b. Regular, professional, and effective communication with sponsors and staff is evident c. Maintains high level of accuracy on accounts with third party fundings and financial aid
• 4. Support Bursar Office Operations - Collaborates with Bursar Office staff to ensure accurate posting of payments received from sponsors and collection agencies. Assists with making appropriate write off entries. Assists office in coverage of phone lines and shared mailboxes. Counsels students on account status, tuition charges, payment options and deadlines. Communicates regularly and effectively with team members and other departments to provide service to students and third parties. Performance is acceptable when: a. Effective communication with students and staff is evident b. Phones and emails are answered within a reasonable timeframe c. Write off entries are completed in a timely, accurate manner

*Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.



Diversity Statement: Here at Johnson County Community College, we seek to inspire positive change for our students, faculty, and staff through promoting growth and development of all individuals. We aim to create a sense of belonging, accepting all values, life experiences, and perspectives on our campus. We are seeking individuals who will bring their true, authentic selves to JCCC so we can broaden perspectives with innovative ideas, interests, and passions, while fostering and promoting our diversity commitments to our community. We believe that engaging all of our unique employees is the key to students' success. You belong here.

About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity: Johnson County Community College (JCCC) is an Equal Employment Opportunity Employer. JCCC provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.

Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.



To apply, please visit: https://careers.jccc.edu/en-us/job/495133/billing-and-accounts-receivable-specialist



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