Office Professional IV
- Employer
- University of Central Missouri
- Location
- Missouri, United States
- Salary
- Salary Not Specified
- Date posted
- Dec 5, 2022
View more
- Position Type
- Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Financial Affairs
- Employment Type
- Full Time
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Job Details
Position Information
Position Information
Position Title
Office Professional IV
Working Title
Office Professional IV
Department
501010-Procurement
Pay Rate
$18.78/ hour
FTE
1.0
FLSA
Nonexempt
Position Number
998860
Classification
CJS11
Special Instructions to Applicants:
Special Instructions:
This is a full-time benefits-eligible position. Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM .
Completed UCM online application for employment required.
Incomplete applications will not be considered.
A review will begin Dec 13, 2022 and continue until filled.
NOTE : A background check is required for the selected candidate of this position and any job offer is contingent on the results of this check.
The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status, and people with disabilities.
Working hours:
Monday-Friday 8:00 am -4:30 pm
Occasional nights and weekends
Bargaining Unit
No
Work Location
Warrensburg Campus
Posting Date
12/05/2022
Closing Date
Open Until Filled
Yes
Position Purpose
Under the administrative guidance of the Director of Procurement and Materials Management
1. Serves as the department office professional and administrative assistant to include duties such as coordination of office calendar and deadlines, purchasing, inventory, making travel arrangements, creating and distributing correspondence, scheduling appointments, vendor set-up, Ionwave contract management entries, contract document arrangement, UCMarket Training, software purchases, and equipment maintenance. Monitors and assists with special projects. Assist with bid solicitation procedures, document creation and modification, and to support the procurement staff with pre-bid/pre-proposal conferences. Monitors the department’s budgets. Provide financial guidance to UCM staff regarding the status of accounts and approval of expenses. Deposits revenue into appropriate accounts. Collect and record all expenses paid for on the Business Procurement Card. Coordinates insurance coverage. Reviews and updates the State of Missouri surplus authorization spreadsheet.
2. Functions as a customer relations specialist to include providing information about department, bid thresholds and information on website.
3. Serves as the campus liaison for all beverage and snack service issues, equipment issues and issuance of refunds.
Education & Formal Training
Associate's degree (Specify field(s) of study below), Education/Experience substitution (specify)
Other Education & Formal Training
Associate degree in accounting, business or related field.
Coursework in procurement or contract management functions is preferred.
Computer Skills
Word-Processing, Spreadsheet, Presentation, Desktop Publishing, Web Page Maintenance, Other - Electronic Bidding
Experience
1. Three (3) years administrative assistance experience required
2. One (1) year accounting or budgeting related skills required.
3. One (1) year Demonstrated Experience handling sensitive documents in a secured environment preferred.
4. Experience in a procurement environment preferred.
5. Two (2) years customer service experience preferred.
6. Experience using Banner or other ERP system preferred.
Other Experience
Licenses, Certificates, Registrations, & State/Federal Requirements of Position:
Criminal History check, Driver's license
Other Licenses, Certificates, Registrations, & State/Federal Requirements
Special Skills, Abilities, and Knowledge:
Attention to detail, Budget-related skills, Communication skills, including oral, written, and/or nonverbal, Knowledge of a University environment preferred, Human Relations/Interpersonal skills, Leadership skills: organization/meeting facilitation/project leadership, Management and/or administration skills, Ability to manage multiple concurrent projects and meet deadlines, Maintain confidentiality
Other Special Skills, Abilities, and Knowledge
Mental skills, including concentration, memory, complex decision making, analytical thinking, and/or conceptual thinking.
Specify sensory abilities:
Physical & Environmental Factors:
Lifting (weight) - 25 lbs
Other Physical & Environmental Factors
Lifting weight
Special Working Conditions:
Professional appearance, Travel required, Work in stressful conditions
Other Special Working Conditions
Experience with Microsoft Suite and an ERP system required
Ability to Keyboard
No keyboarding test required.
Special Qualifications:
Other Special Qualifications
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Position Information
Position Title
Office Professional IV
Working Title
Office Professional IV
Department
501010-Procurement
Pay Rate
$18.78/ hour
FTE
1.0
FLSA
Nonexempt
Position Number
998860
Classification
CJS11
Special Instructions to Applicants:
Special Instructions:
This is a full-time benefits-eligible position. Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM .
Completed UCM online application for employment required.
Incomplete applications will not be considered.
A review will begin Dec 13, 2022 and continue until filled.
NOTE : A background check is required for the selected candidate of this position and any job offer is contingent on the results of this check.
The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status, and people with disabilities.
Working hours:
Monday-Friday 8:00 am -4:30 pm
Occasional nights and weekends
Bargaining Unit
No
Work Location
Warrensburg Campus
Posting Date
12/05/2022
Closing Date
Open Until Filled
Yes
Position Purpose
Under the administrative guidance of the Director of Procurement and Materials Management
1. Serves as the department office professional and administrative assistant to include duties such as coordination of office calendar and deadlines, purchasing, inventory, making travel arrangements, creating and distributing correspondence, scheduling appointments, vendor set-up, Ionwave contract management entries, contract document arrangement, UCMarket Training, software purchases, and equipment maintenance. Monitors and assists with special projects. Assist with bid solicitation procedures, document creation and modification, and to support the procurement staff with pre-bid/pre-proposal conferences. Monitors the department’s budgets. Provide financial guidance to UCM staff regarding the status of accounts and approval of expenses. Deposits revenue into appropriate accounts. Collect and record all expenses paid for on the Business Procurement Card. Coordinates insurance coverage. Reviews and updates the State of Missouri surplus authorization spreadsheet.
2. Functions as a customer relations specialist to include providing information about department, bid thresholds and information on website.
3. Serves as the campus liaison for all beverage and snack service issues, equipment issues and issuance of refunds.
Education & Formal Training
Associate's degree (Specify field(s) of study below), Education/Experience substitution (specify)
Other Education & Formal Training
Associate degree in accounting, business or related field.
Coursework in procurement or contract management functions is preferred.
Computer Skills
Word-Processing, Spreadsheet, Presentation, Desktop Publishing, Web Page Maintenance, Other - Electronic Bidding
Experience
1. Three (3) years administrative assistance experience required
2. One (1) year accounting or budgeting related skills required.
3. One (1) year Demonstrated Experience handling sensitive documents in a secured environment preferred.
4. Experience in a procurement environment preferred.
5. Two (2) years customer service experience preferred.
6. Experience using Banner or other ERP system preferred.
Other Experience
Licenses, Certificates, Registrations, & State/Federal Requirements of Position:
Criminal History check, Driver's license
Other Licenses, Certificates, Registrations, & State/Federal Requirements
Special Skills, Abilities, and Knowledge:
Attention to detail, Budget-related skills, Communication skills, including oral, written, and/or nonverbal, Knowledge of a University environment preferred, Human Relations/Interpersonal skills, Leadership skills: organization/meeting facilitation/project leadership, Management and/or administration skills, Ability to manage multiple concurrent projects and meet deadlines, Maintain confidentiality
Other Special Skills, Abilities, and Knowledge
Mental skills, including concentration, memory, complex decision making, analytical thinking, and/or conceptual thinking.
Specify sensory abilities:
Physical & Environmental Factors:
Lifting (weight) - 25 lbs
Other Physical & Environmental Factors
Lifting weight
Special Working Conditions:
Professional appearance, Travel required, Work in stressful conditions
Other Special Working Conditions
Experience with Microsoft Suite and an ERP system required
Ability to Keyboard
No keyboarding test required.
Special Qualifications:
Other Special Qualifications
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Will you now or in the future require employer sponsorship to
acquire or maintain U.S. work authorization?
(Open Ended Question)
- * Do you understand that the university requires a background
check for this position and that any job offer made to the selected
candidate is contingent upon the results of this check?
- Yes
- No
Required Documents
- Resume
Company
The University of Central Missouri is an innovative school that offers a high-quality education while remaining one of the most affordable universities in the country.
The University of Central Missouri believes its responsibility is to enrich each student’s perspective through a cumulative experience that starts with academic rigor and integrates applied learning and servant-leadership opportunities. Our model of continuous learning allows each student to find and fulfill his or her own sense of purpose. By engaging students with multiple sources of learning and creating a dynamic environment that encourages individuals to find their passions and reach beyond themselves, UCM prepares students by giving them knowledge and experiences that broaden and deepen their education so they may flourish in a world of accelerated change.
The University of Central Missouri has two campus locations, a site office at Whiteman Air Force Base and an online presence. Both UCM campuses are centrally located in Missouri, which means you're close to just about everything.
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