Executive Assistant

About CCRI and the Role

Position Title

Executive Assistant

Department

Vice President of Student Affairs Office

Position Category

Staff - NonClassified

About CCRI

The Community College of Rhode Island is New England’s largest community college, and a nationally-recognized leader in catalyzing student success and achievement for recent high school graduates and returning adults alike.

We provide affordable, open access to higher education, and we deliver on our mission to offer all students the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth.

Diversity is our strength. We champion equity, and we celebrate, support and thrive on the diverse experiences, backgrounds, and perspectives that are represented across our four campuses.

We strive to hire and retain culturally competent faculty and staff whose demographics are reflective of our diverse student body. To learn more about our employees’ values and what it means to work here, learn about our Guiding Principles here .

Posting Details > Special Instructions to Applicants


To apply for this position:

· Complete CCRI’s online application, and attach a cover letter and resume by the closing date.
· If attaching a resume complete with education history and/or employment history, please
disregard these sections within the online application.
· Please include the contact information for three (3) references within the application.
· Finalists will be required to provide official college transcripts.
· Please note that all RI Council of Postsecondary Education employees (i.e., full- and part-time
faculty and non-classified employees) must be fully vaccinated and boosted when eligible. Learn
more about CCRI’s vaccination policy here .

Please contact Human Resources at 401-825-2311 ( TTY : 401-825-2313) if you require assistance with the online application process.

EEO Statement


CCRI is an Equal Opportunity/Affirmative Action employer.

CCRI prohibits discrimination, including harassment and retaliation, on the basis of race, color, national or ethnic origin, gender, gender identity or expression, religion, disability, age, sexual orientation, genetic information, marital status, citizenship status, or status as a protected veteran. Inquiries or complaints concerning discrimination shall be referred to CCRI’s Title IX Coordinator at TitleIXCoordinator@ccri.edu

The Clery Act requires colleges and universities to report campus crime data, support victims of violence, and publicly outline the policies and procedures they have put into place to improve campus safety.

Job Summary

Serve as the primary executive assistant to the Vice President for Student Affairs with responsibility for the following: managing the administrative efficiency of the Office of the Vice President for Student Affairs; managing the Vice President’s, Associate Vice President’s and Dean’s schedules (as necessary, the Dean of Students, Dean of Student Engagement, Dean of Enrollment Management, Dean of Advising/Counseling, Dean of Financial Assistance and Scholarships, Dean of Opportunity/Outreach (or equivalent); organizing and managing the details of the office and staff including a wide range of administrative support duties that include
travel arrangements and expense reimbursements, P-Card reconciliation, purchasing and accounts payable, payroll, new positions search coordination, and onboarding new staff with technology, permissions, and other equipment.

Duties and Responsibilities

Commitment to CCRI’s Mission:
· Demonstrate a commitment to the philosophy and mission of a comprehensive community college.
· Work collaboratively with others in a diverse and inclusive environment.
Administrative:
· Effectively manage the Vice President’s and Associate Vice President’s schedules to provide the most strategic and efficient use of time, and to ensure he/she is appropriately briefed and in possession of confirmation/support materials for all appointments and occasions.
· Support the calendar and schedule management for Deans (as necessary, the Dean of Students, Dean of Student Engagement, Dean of Enrollment Management, Dean of Advising/Counseling, Dean of Financial Assistance and Scholarships, Dean of Opportunity/Outreach, (or equivalent);
· Arrange travel and accommodations and supply with detailed confirmations
· Effectively manage the Vice President’s and Associate Vice President’s correspondence. Research and draft written responses and review communications prepared by others for their signature. Review outgoing correspondence for procedural grammatical and factual accuracy. Draft letters of invitation, thanks, congratulations, acknowledgement, etc., for signature. Monitor secondary email including student affairs@ccri.edu and forward concerns as necessary.
· Completing expense reimbursements, P-Card reconciliation, purchasing and accounts payable and payroll.
· Supporting new position searches with documentation and coordination as well as onboarding new staff with technology, permissions, and other equipment.
Division Operations:
· Manage the Student Affairs website.
· Manage the front desk of the Office of Vice President for Student Affairs.
· Oversee office procedures and filing systems.
· Maintain detailed and organized records and prepare requested material. Ensure the confidentiality of records and meetings.
Communications:
· Respond to and resolve routine and ad-hoc inquiries from students, faculty, administrators, staff and the general public. Respond to routine and ad-hoc inquiries from external agencies and institutions.
· Process materials and recommendations to be forwarded to the President, RI Office of Higher Education, RI Board of Education and/or other representatives of State agencies and institutions.
· Prepare and distribute agendas and pertinent material for divisional meetings, as well as take, transcribe and distribute minutes/notes of said meetings.
· Coordinate, create and distribute reports by the Office of Student Affairs.

Minimum Requirements

· Associate’s degree required, Bachelor’s degree preferred.
· Experience as assistant to a senior administrator in a large organization required, public sector and/or higher education preferred.

Competencies and Desired Qualifications

The most suitably qualified candidate will possess the following:
· Detail oriented, excellent written and oral communication and organization skills, and be advanced in using Microsoft Word, Excel, PowerPoint (or similar such as beautiful.ai), and Outlook.
· Must be an independent worker and be able to participate as a member of a team, and possess strong problem-solving abilities, diplomacy, and customer relations.

Position Details

Position Information

Full-Time/Part-Time

Full-Time

FLSA

Non-Exempt

Pay Grade

BOE 8

Salary Information

The salary range for this position is between $50k and $60k annually. Salary commensurate with education and experience

Benefits

Full-time employees enjoy an array of benefits, including:

• Comprehensive Health Benefits and Rewards for Wellness Incentives
• Paid Time Off
• Parental Leave
• In-State Tuition Waivers
• Legal Care Insurance

For a complete listing, visit: https://ccri.edu/hr/benefits/index.html

Collective Bargaining Unit

Reports To

Vice President for Student Affairs

Permanent/Limited position

Permanent

Position End Date

Academic/Calendar Year

Calendar

Work Schedule Information

Non-Standard; 35 hours per week

Campus Location

All Campuses - Initially the Warwick Campus

Civil Service List position

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Posting Details

Posting Details

Number of Vacancies

1

Application Open Date

11/14/2022

Application Close Date

Posting Number

SF00839

Quick Link

https://jobs.ccri.edu/postings/4156

Special Instructions to Applicants

Applications may not be accepted after the closing date.

Some roles will require finalists to provide official college transcripts and proof of COVID -19 vaccination and booster.

If you need assistance with the online application process, please contact Human Resources at 401-825-2311. TTY : 401-825-2313.

Disability Accommodations

CCRI is committed to ensuring the full participation of all applicants throughout the recruitment process. If you should require an accommodation during the application process, please notify the Department of Institutional Equity and Human Resources prior to the closing of the posting by calling (401) 825-2311.

EEO Statement

CCRI is an Equal Opportunity / Affirmative Action Employer.

We recognize that diversity and inclusivity are essential to creating a dynamic, positive and high-performing educational and work environment. We welcome applicants who can contribute to the College’s commitment to excellence created by diversity and inclusivity.

CCRI prohibits discrimination, including harassment and retaliation, on the basis of race, color, national or ethnic origin, gender, gender identity or expression, religion, disability, age, sexual orientation, genetic information, marital status, citizenship status or status as a protected veteran. Inquiries or complaints concerning discrimination shall be referred to the College’s Title IX Coordinator at: TitleIXCoordinator@ccri.edu.

The Jeanne Clery Act requires institutions of higher education to disclose campus policy statements and crime statistics. Our annual report is available here:
https://www.ccri.edu/campuspolice/pdfs/Annual%20Security%20Report%202019.pd

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have an Associate’s degree or higher?
   • Yes
   • No
2. * In order to improve CCRI's advertising strategy, please let us know where you FIRST learned of this job opportunity. Please be specific when using website or publication names (example: LinkedIN, HigherEdjobs, Chronicle, personal referral, etc.).
   
   (Open Ended Question)
   
   

Applicant Documents
Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents