Grants and Sponsored Programs Coordinator

  • TITLE: Grants and Sponsored Programs Coordinator

    DEPARTMENT: Office of Grants and Sponsored Programs

    REPORTS TO: Director of Grants and Sponsored Programs

    EFFECTIVE DATE: Position will Remain Open until Filled



    PRINCIPAL PURPOSE OF JOB: The Grants and Sponsored Programs Coordinator, under direct supervision of the Director of Grants and Sponsored Programs, performs a variety of tasks related to pre-award and post-award administration in the Office of Grants and Sponsored Programs. The Coordinator collaborates with the Director to improve the efficiency of the Office and make it an effective resource for increasing the number and amount of grants received by KSU.

    SCOPE OF RESPONSIBILITY: The Coordinator will establish good working relationships with faculty and staff across campus; research grant opportunities and assist with creating an e-newsletter informing the university community about opportunities; respond to inquiries regarding grant submissions, grant award processing, and grant accounting; help organize and coordinate training sessions for faculty regarding grant writing and institutional review of research involving animals and human subjects; review grant budgets; coordinate grant submissions and ensure that grant submissions have appropriate approvals; provide administrative support to institutional review committees; help to prepare and process forms to set up grant accounts; serve as liaison with the grant accounting team; access and review budget information in Banner; manage grant files; track grant awards and reporting deadlines; and assist with preparing reports on grant applications submitted and grants received for the university community.

  • Supports the work of the Director and interacts daily with faculty and staff across campus via email, online meetings, and in-person meetings.
  • Reviews applications, agreements, and budgets sent to the Office to ensure accuracy, completeness, and compliance with all relevant guidelines before submission.
  • Performs a wide variety of typing assignments, which are sometimes confidential in nature; operates a computer to enter data and draft, edit, revise, and print letters, tables, reports, and other materials.
  • Conducts research online on grant opportunities and guidelines for applications and awards.
  • Creates and maintains a tracking system for submissions and awards and well-organized files.
  • Reviews budgets and accounts in the university’s on-line financial information management system.
  • Completes and processes a variety of forms.
  • Performs other duties as assigned.
  • Bachelor degree. Master’s degree preferred.
  • At least one year of experience involving writing grant applications, preparing grant budgets, and/or administering grants. Experience with federal grants preferred.
Please include/upload documentation to support your ability to meet the minimum qualifications of the position.

  • Attention to detail.
  • Skilled at operating basic office equipment.
  • Skilled at organizing and coordinating tasks.
  • Ability to create, compose, and edit written materials.
  • Ability to maintain confidentiality of records and information.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to maintain calendars and schedule appointments.
  • Ability to understand and follow detailed instructions and procedures.
  • Skilled at budget preparation and fiscal management.
  • Ability to quickly learn and become proficient in using data and financial management software.
  • Ability to plan, organize, implement, and administer complex recordkeeping systems and procedures.
  • Ability to communicate and work effectively within a diverse community.
  • Commitment to fostering a cooperative work environment.
  • This position has no supervisory responsibilities.

  • Work is normally performed in a typical interior/office work environment.
  • No or very limited physical effort required.
  • No or very limited exposure to physical risk.

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform. The College of Agriculture, Community, and the Sciences strives for inclusive excellence and is interested in qualified candidates who can contribute to this effort through their research, teaching, and/or Extension programs

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