DEPARTMENT: Office of Grants and Sponsored Programs
REPORTS TO: Director of Grants and Sponsored Programs
EFFECTIVE DATE: Position will Remain Open until Filled
EMPLOYMENT STATUS: Full-time
EMPLOYMENT CLASSIFICATION: Exempt
PRINCIPAL PURPOSE OF JOB: The Grants and Sponsored Programs
Coordinator, under direct supervision of the Director of Grants and
Sponsored Programs, performs a variety of tasks related to
pre-award and post-award administration in the Office of Grants and
Sponsored Programs. The Coordinator collaborates with the Director
to improve the efficiency of the Office and make it an effective
resource for increasing the number and amount of grants received by
SCOPE OF RESPONSIBILITY: The Coordinator will establish good
working relationships with faculty and staff across campus;
research grant opportunities and assist with creating an
e-newsletter informing the university community about
opportunities; respond to inquiries regarding grant submissions,
grant award processing, and grant accounting; help organize and
coordinate training sessions for faculty regarding grant writing
and institutional review of research involving animals and human
subjects; review grant budgets; coordinate grant submissions and
ensure that grant submissions have appropriate approvals; provide
administrative support to institutional review committees; help to
prepare and process forms to set up grant accounts; serve as
liaison with the grant accounting team; access and review budget
information in Banner; manage grant files; track grant awards and
reporting deadlines; and assist with preparing reports on grant
applications submitted and grants received for the university
ESSENTIAL JOB FUNCTIONS:
Supports the work of the Director and interacts daily with
faculty and staff across campus via email, online meetings, and
Reviews applications, agreements, and budgets sent to the
Office to ensure accuracy, completeness, and compliance with all
relevant guidelines before submission.
Performs a wide variety of typing assignments, which are
sometimes confidential in nature; operates a computer to enter data
and draft, edit, revise, and print letters, tables, reports, and
Conducts research online on grant opportunities and
guidelines for applications and awards.
Creates and maintains a tracking system for submissions and
awards and well-organized files.
Reviews budgets and accounts in the university’s on-line
financial information management system.
Completes and processes a variety of forms.
Performs other duties as assigned.
Bachelor degree. Master’s degree preferred.
At least one year of experience involving writing grant
applications, preparing grant budgets, and/or administering grants.
Experience with federal grants preferred.
Please include/upload documentation to support your ability to
meet the minimum qualifications of the position.
KNOWLEDGE, SKILLS, and ABILITIES:
Attention to detail.
Skilled at operating basic office equipment.
Skilled at organizing and coordinating tasks.
Ability to create, compose, and edit written materials.
Ability to maintain confidentiality of records and
Ability to communicate effectively, both orally and in
Ability to maintain calendars and schedule appointments.
Ability to understand and follow detailed instructions and
Skilled at budget preparation and fiscal management.
Ability to quickly learn and become proficient in using data
and financial management software.
Ability to plan, organize, implement, and administer complex
recordkeeping systems and procedures.
Ability to communicate and work effectively within a diverse
Commitment to fostering a cooperative work environment.
This position has no supervisory responsibilities.
PHYSICAL REQUIREMENTS :
Work is normally performed in a typical interior/office work
No or very limited physical effort required.
No or very limited exposure to physical risk.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity
The functions, qualifications, knowledge/skills, and physical
requirements listed in this job description represent the essential
duties of the job, which the incumbent must be able to perform
either with or without reasonable accommodation. The Job Functions
listed do not necessarily include all activities that the
individual may perform. The College of Agriculture, Community, and
the Sciences strives for inclusive excellence and is interested in
qualified candidates who can contribute to this effort through
their research, teaching, and/or Extension programs