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Administrative Assistant- K (College Store)

Vassar College
New York, United States
Salary Not specified
Posted Date
Dec 5, 2022
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Vassar College

Administrative Assistant- K (College Store)

Department: College Store
Duration of Position: Full year / Full time
Work Schedule: Schedule varies: M-F 9:30am-6:00pm or 11:00am-7:30pm; Sat 10:30am-5:30pm. Some holidays & special events
Employee Type: Staff
Posting Date: 08/03/2022
Union Representation: CWA
Posting Number: AS260P
Pay Rate: $17.45/hour

About Vassar College
Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar is deeply committed to fostering a community that reflects the values of a liberal arts education and to promoting an environment of equality, diversity and inclusiveness. Vassar seeks to create a pluralistic community for all staff, faculty and students. Vassar College is an Affirmative Action, Equal Opportunity employer, and applications from women, individuals with disabilities and members of historically underrepresented groups are especially encouraged.Vassar College is a smoke-free, tobacco-free campus.Vassar College has a universal vaccination policy requiring a COVID-19 vaccination, including a booster, for all employees except for those exempt for medical or religious reasons.

Position Summary and Responsibilities
Vassar College is seeking a retail associate (Administrative Assistant) to work in our college owned and operated store. The Administrative Assistant provides excellent customer service and assists in the sales of general merchandise and textbooks. This position assists customer with purchases, operates a cash and credit card point of sale device, and is responsible for ensuring merchandise is properly displayed. The Administrative Assistant interacts regularly with students, faculty, staff and visitors.

  • Operate a point of sale device efficiently ensuring that all functions are performed in a timely and accurate manner. Transact sales at the cash register including cash, credit card, P-card, and campus card.
  • Properly receive and price merchandise within established pricing procedures.
  • Monitor inventory levels of various store products and stock merchandise in an orderly and timely manner, enabling the availability of products to customers.
  • Greet and assist customers; respond to customer inquiries and provide general information concerning store product information and location.
  • Receive merchandise and ship online orders.
  • Maintain all operations in the textbook area related to receiving, shelving, fulfilling textbook reservations, and returning textbooks. Assist with pricing textbooks.
  • Creates and manages purchase orders for the ordering and returning of textbooks for each Semester.
  • Develops and maintains inter departmental relationships.
  • Timely processing and payment of all invoices and assures all credits due are received and posted.
  • Assist with the used textbook buyback program as needed.
  • Reconciliation of daily sales, enters sales data from the Web and physical store into spreadsheets for end of month balancing and posting to general ledger through Journal entry.
  • Maintain and enter daily drawer and cash counts.
  • Maintain store environment in a clean and orderly condition; assist in organizing displays in the store and merchandising cases.
  • Under general supervision, resolve most questions; accomplish most tasks alone; keep the manager well informed of progress; some interpretation of established work procedures is required.
  • Adapt to improvements or changes in existing service, product or processes.
  • Operate a variety of office equipment as needed.
  • Assist in ordering, receiving, and maintaining inventory of bookstore products. Assist in annual physical inventory.
  • Accept and process special orders from customers.
  • Supervise student employees for restocking of merchandise and general duties.
  • Acts as Ambassador for Vassar College by providing college information to the campus community and visitors.
  • Ensure safety standards are maintained while performing daily activities.
  • Perform various additional related tasks as assigned by the College Store Director.

This is a full-time, full-year, benefits eligible position.
Schedule varies: Monday-Friday 9:30am-6:00pm or 11:00am-7:30pm; Saturday 10:30am-5:30pm. Some holidays & special events.

  • A minimum of two to four years previous administrative support experience and/or training.
  • Retail experience including use of point of sale devices, and book keeping and/or accounting support required.
  • Ability to perform mathematical calculations.
  • Strong computer skills, including proficiency with both Mac and PC platform environments, Microsoft Word, Microsoft Excel, Google’s suite of tools (gmail, calendar, drive, docs, etc.), Workday (or comparable database systems), and a variety of email and internet browsers. Must be open to learning new software as needed.
  • Ability to greet people courteously and interact effectively with a diverse community of students, faculty, employees and visitors.
  • Demonstrated ability to: effectively manage deadlines and multiple competing priorities while maintaining attention to detail and exercising good judgment; exercise discretion and maintain confidentiality; and maintain a professional problem solving demeanor during sometimes stressful situations.
  • Must have excellent customer service skills, perform work with accuracy, and be able to work efficiently and effectively under demanding conditions, such as special events and back-to-school rush.
  • Ability to remain in a stationary position for extended periods of time. Ability to position self to clean, organize and stock inventory. Ability to move, ascend/descend and traverse to complete required tasks. Ability to move, position, place and transport objects weighing up to and including 50 pounds.

Special Instructions to Applicants
To complete your on-line application, you will be required to attach your resume, cover letter, and contact information for 3 professional references. All attachments must be in PDF format. Review of applications will begin immediately.

For full consideration applicants should apply by:

All applicants must apply online at:

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