Assistant Dean for Finance and Administration



Job Description

Reporting to the Dean for the College of Architecture, Arts, and Design (AAD) and working directly with other members of college leadership, the Assistant Dean for Finance and Administration is responsible for the management, coordination, and communication of activities in the areas of financial, facility, and IT operations for the college. The assistant dean is an integral member of the dean’s executive leadership committee and serves as the chief fiscal officer for the college.

The specific responsibilities and expectations of the position include:
  • Providing oversight for the fiscal operations of the college, ensuring accuracy and compliance with university, state, and federal guidelines for the efficient and effective utilization of resources.
  • Providing oversight regarding communication, implementation, and evaluation of financial operations.
  • Developing an annual budget and spending plan, forecasting the college's needs.
  • Managing balances for all accounts and proactively identifying and proposing solutions to address budget imbalances/surpluses.
  • Overseeing budget allocations to each of the four schools within the college, coordinating and evaluating resource requests, monitoring mid-year and year-end balances, and assisting school and/or college leadership in addressing financial issues in a timely fashion.
  • Assisting the Dean in management analysis and planning for college initiatives and projects.
  • Providing advice and training to school directors, business managers, and fiscal staff in the use of the university's finance systems and in the preparation and response to financial reviews.
  • Reviewing and recommending administrative improvements needed to increase operational efficiencies.
  • Collaborating with the college's HR Director regarding the financial impact of recruitment and compensation programs and other HR initiatives across the college.
  • Serving as liaison to Capital Planning, Infrastructure, and Facilities (CPIF) regarding capital projects, building/facility improvements or renovations, and lease agreements.
  • Providing guidance and oversight to facilities staff to ensure the health and safety of college facilities and offices including metal and wood shops.
  • Managing the college’s Continuation of Operations Plan (COOP) and Emergency Action Plan (EAP).
  • Overseeing the management of the college’s IT resources and operations; including maintenance and inventory of fixed assets.
  • Allocating and managing annual Equipment Trust Fund (ETF).
  • Managing, awarding and reconciling college scholarship funds.
The College of Architecture, Arts, and Design at Virginia Tech affirms our collective responsibility to encourage, build, and embrace the polyculturalism of our world. We do this by acknowledging and addressing our past, recognizing our current responsibility, and acting in the interests of building and sustaining communities that are truly safe, supportive, and inclusive for all. Our commitment is to continually and proactively engage in these processes for the benefit of our students, staff, and faculty across the college, and the communities around the world we aim to serve.

Required Qualifications
  • Master's degree in higher education administration, finance or a related field or bachelor’s with substantial budgeting experience.
  • Demonstrated commitment to diversity, equity, and inclusion.
  • Knowledge of financial, budget, and business operations planning and control.
  • Proven record of academic administrative experience, including management of multi-million dollar budget(s).
  • Strong analytical, organizational, and communication skills, as well as excellent interpersonal skills.
  • Experience in strategic planning and policy development.
  • Demonstrated ability to work independently and exercise confidentiality and good judgment when working with sensitive subjects.
  • Demonstrated skill in working collaboratively within a complex organization.
  • Experience with the use of information systems, including database management.
  • Ability to perform a variety of complicated tasks simultaneously and to work independently in a highly visible, fast-paced, team-oriented environment.
  • Ability to take an active and effective leadership role in financial matters across the college, lead new initiatives as determined by the Dean, and to take ownership and accountability for work products that require input from across a large organization.
  • Ability to handle conflict and difficult situations in a professional manner, and to build consensus.
  • Commitment to confidentiality and integrity, attention to detail, and accuracy in all facets of responsibilities.
Preferred Qualifications
  • Advanced degree in business administration, accounting, finance, or related field.
  • Experience working with university funding models and approaches.
  • Experience working with university information and administrative systems, such as Banner.
Appointment Type

Regular

Salary Information

Salary range is $115,000-130,000 per year

Review Date

December 31, 2022

Additional Information

A hybrid work schedule of 1-2 days of remote work weekly can be accommodated following a fully onsite, onboarding period to provide the selected candidate the ideal opportunity for successful transition into the role.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Julie Weaver at juliew19@vt.edu during regular business hours at least 10 business days prior to the event.

Advertised: December 2, 2022
Applications close:

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