Reporting to the Dean for the College of Architecture, Arts, and
Design (AAD) and working directly with other members of college
leadership, the Assistant Dean for Finance and Administration is
responsible for the management, coordination, and communication of
activities in the areas of financial, facility, and IT operations
for the college. The assistant dean is an integral member of the
dean’s executive leadership committee and serves as the chief
fiscal officer for the college.
The specific responsibilities and expectations of the position
- Providing oversight for the fiscal operations of the college,
ensuring accuracy and compliance with university, state, and
federal guidelines for the efficient and effective utilization of
- Providing oversight regarding communication, implementation,
and evaluation of financial operations.
- Developing an annual budget and spending plan, forecasting the
- Managing balances for all accounts and proactively identifying
and proposing solutions to address budget
- Overseeing budget allocations to each of the four schools
within the college, coordinating and evaluating resource requests,
monitoring mid-year and year-end balances, and assisting school
and/or college leadership in addressing financial issues in a
- Assisting the Dean in management analysis and planning for
college initiatives and projects.
- Providing advice and training to school directors, business
managers, and fiscal staff in the use of the university's finance
systems and in the preparation and response to financial
- Reviewing and recommending administrative improvements needed
to increase operational efficiencies.
- Collaborating with the college's HR Director regarding the
financial impact of recruitment and compensation programs and other
HR initiatives across the college.
- Serving as liaison to Capital Planning, Infrastructure, and
Facilities (CPIF) regarding capital projects, building/facility
improvements or renovations, and lease agreements.
- Providing guidance and oversight to facilities staff to ensure
the health and safety of college facilities and offices including
metal and wood shops.
- Managing the college’s Continuation of Operations Plan (COOP)
and Emergency Action Plan (EAP).
- Overseeing the management of the college’s IT resources and
operations; including maintenance and inventory of fixed
- Allocating and managing annual Equipment Trust Fund (ETF).
- Managing, awarding and reconciling college scholarship
The College of Architecture, Arts, and Design at Virginia Tech
affirms our collective responsibility to encourage, build, and
embrace the polyculturalism of our world. We do this by
acknowledging and addressing our past, recognizing our current
responsibility, and acting in the interests of building and
sustaining communities that are truly safe, supportive, and
inclusive for all. Our commitment is to continually and proactively
engage in these processes for the benefit of our students, staff,
and faculty across the college, and the communities around the
world we aim to serve.
- Master's degree in higher education administration, finance or
a related field or bachelor’s with substantial budgeting
- Demonstrated commitment to diversity, equity, and
- Knowledge of financial, budget, and business operations
planning and control.
- Proven record of academic administrative experience, including
management of multi-million dollar budget(s).
- Strong analytical, organizational, and communication skills, as
well as excellent interpersonal skills.
- Experience in strategic planning and policy development.
- Demonstrated ability to work independently and exercise
confidentiality and good judgment when working with sensitive
- Demonstrated skill in working collaboratively within a complex
- Experience with the use of information systems, including
- Ability to perform a variety of complicated tasks
simultaneously and to work independently in a highly visible,
fast-paced, team-oriented environment.
- Ability to take an active and effective leadership role in
financial matters across the college, lead new initiatives as
determined by the Dean, and to take ownership and accountability
for work products that require input from across a large
- Ability to handle conflict and difficult situations in a
professional manner, and to build consensus.
- Commitment to confidentiality and integrity, attention to
detail, and accuracy in all facets of responsibilities.
- Advanced degree in business administration, accounting,
finance, or related field.
- Experience working with university funding models and
- Experience working with university information and
administrative systems, such as Banner.
Salary range is $115,000-130,000 per year
December 31, 2022
A hybrid work schedule of 1-2 days of remote work weekly can be
accommodated following a fully onsite, onboarding period to provide
the selected candidate the ideal opportunity for successful
transition into the role.
The successful candidate will be required to have a criminal
About Virginia Tech
Dedicated to its motto, Ut Prosim
(That I May Serve),
Virginia Tech pushes the boundaries of knowledge by taking a
hands-on, transdisciplinary approach to preparing scholars to be
leaders and problem-solvers. A comprehensive land-grant institution
that enhances the quality of life in Virginia and throughout the
world, Virginia Tech is an inclusive community
to knowledge, discovery, and creativity. The university offers more
than 280 majors to a diverse enrollment of more than 36,000
undergraduate, graduate, and professional students in eight
, a school of
, a veterinary
college, Graduate School
, and Honors College
. The university
has a significant presence across Virginia, including the Innovation Campus
in Northern Virginia; the Health Sciences and Technology Campus in
Roanoke; sites in Newport News and Richmond; and numerous Extension offices
. A leading global research institution, Virginia Tech
conducts more than $500 million in research annually.
Virginia Tech does not discriminate against employees, students, or
applicants on the basis of age, color, disability, sex (including
pregnancy), gender, gender identity, gender expression, genetic
information, national origin, political affiliation, race,
religion, sexual orientation, or military status, or otherwise
discriminate against employees or applicants who inquire about,
discuss, or disclose their compensation or the compensation of
other employees or applicants, or on any other basis protected by
If you are an individual with a disability and desire an
accommodation, please contact Julie Weaver at email@example.com
business hours at least 10 business days prior to the event.
December 2, 2022