The Department of Cinema Studies & Moving Image Arts (CINE)
encourages applications for a part-time Undergraduate Program
Coordinator! This position is responsible for providing
administrative and clerical support to the chair, faculty, students
and staff. The Undergraduate Program Coordinator will assist with
covering main office reception and provide front line general
information, assist with processing of documentation and
disseminating information, scheduling and reservations, and will
manage office logistical details and ensure smooth daily business
operation of the administrative office.
A large percentage of the position responsibilities will be in
managing course scheduling for the department. The position works
closely with the Chair and Undergraduate Associate Chair to plan
and implement all aspects of the complex course schedule and duties
including: managing undergraduate student services; coordinating
course scheduling; administering undergraduate fellowships and
prizes; publicizing the undergraduate major and special events
within the department; coordinating student registration and final
grades; maintaining undergraduate program content on department
website; and working with the Manager of Finance and Business
Operations and Chair to plan and forecast funding for
The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities.
Who We Are
The Department of Cinema Studies & Moving Image Arts (CINE)
aspires to integrate the critical, historical and theoretical study
of cinema, media and the visual arts, with artistic and commercial
practices. Our Department offers the academic degrees BA, and BA/MA
in critical film studies, and BA, BFA, and MFA degrees in film and
What Your Key Responsibilities Will Be
Undergraduate Program Administration
- Plans, prioritizes, and manages the workflow of the
undergraduate program, providing administrative, technical, and
clerical support for the Chair, Associate Chair, and academic
- Collaborates with the Chair and Associate Chair in the creation
of the department’s schedule of courses for each term by gathering
and reviewing teaching requests, projecting curricular needs for
the major area of concentration, analyzing past enrollment
statistics, and planning for graduate-student instructors (GPTI’s
and TA’s) and part-time lecturers.
- Serves as departmental course catalog and FCQ coordinator.
- Administers undergraduate fellowships and prizes.
- Coordinates communications for and arranges distribution of
- Supervises the undergraduate student registration process by
monitoring data entry into CU-SIS; researches registration
problems; advises and assists faculty members, instructors, and
undergraduate students during each semester’s enrollment and
schedule adjustment period. Registers students for undergraduate
internship, independent-study and practicum credits as well as
setting up enrollment permissions for courses requiring department
or instructor consent.
- Provides enrollment numbers to Chair and Associate Chair.
- Serves as departmental final grade liaison.
- Provides computing related academic support, including
maintaining the undergraduate program course scheduling content on
the department website.
- Develops and maintains diverse databases related to
undergraduate program operations.
- Provides MyCUinfo and D2L support to part-time lecturers and
- Serves as a lead worker for student assistants, and together
provides reception and front-line clerical support for the main
- Provides faculty members, students, and visitors general
information and answers calls.
- Provides clerical support to department administrators, faculty
and staff with things like word processing, spreadsheets, document
prep for promotion files, designing and creating office procedures,
forms and records tracking systems, and copying.
- Manages the department’s filing system, maintains department
list serves, publishes office hours, maintains faculty and student
- This position is responsible for ensuring that all main office
and departmental operations are administered to fully support the
- Will serve as:
- OIT and Phone Liaison
- Parking liaison
- Key liaison
- Building proctor contact
- Will ensure copiers are fully functional, and copier and office
supplies are inventoried, ordered and stocked.
- Event, examination, and special-program coordinator for
- Manages events related to the undergraduate major and special
opportunities within the department.
- Plans, budgets, and coordinates the department’s commencement
- Plans publicity and marketing materials related to
undergraduate program events.
- Works to expand information about program resources by
collecting, interpreting and reporting data to evaluate
undergraduate majors, student credit hours, diversity planning, and
funding processes and awards.
- Seeks to improve efficiency and recommends process
modifications and improvements based on analysis of operations.
This requires continuous development of new perspectives and skills
to improve processes.
- The position will undertake a review of the webpage, and
compare with other departments on campus and across peer
institutions, and evaluate for features such as scope of content,
ease of use by domestic and international students, etc.
What You Should Know
- Oversees the BFA application process and the practicum
- Processes honoraria for guest lecturers.
- Schedules departmentally-controlled spaces.
All University of Colorado Boulder employees are required to comply
with the campus COVID-19 vaccine
. New employees must provide proof of vaccination
or receive a medical or religious exemption within 30 days of
The work modality will be hybrid, with some days a week in person
and some remote.
What We Can Offer
The annual salary for this 50% time position is $22,464.
The University of Colorado offers excellent benefits
, including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the University of Colorado Boulder
Be collaborative. Be supportive. Be Boulder.
What We Require
What You Will Need
- Must be a resident of Colorado.
- 3 years of general clerical or administrative experience.
- College or university course work, appropriate to the work
assignment, may substitute for the experience on a year-for-year
What We Would Like You To Have
- Proficient computer knowledge and skills with Adobe Acrobat,
Illustrator, and Photoshop, Google Drive, OneDrive, and MS Office
applications, particularly with Outlook, Word, Excel, and Power
- Ability to communicate effectively both orally and in writing,
with a variety of professionals, administrators, and students.
- Demonstrated ability to work independently and assume
responsibility for initiating and completing critical functions in
the management of educational programs.
- Demonstrated ability to work effectively in a team and within
other collaborative work situations.
- Demonstrated ability to learn and perfect new systems and
skills (WebExpress, Virtual Meetings/Presentation, and MeetingOwl,
- Associate degree or higher.
- 4+ years of general clerical or administrative experience.
To apply, please submit the following materials:
- A current resume that includes date ranges and whether the
position was full-time or part-time.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
- DD-214 for veteran applicants.
- Qualified veterans are eligible for veteran’s preference points
within the State classified system. If you are a veteran and would
like to have your DD214 evaluated to determine your eligibility for
preference points, please attach a copy of your DD214 to this
posting. If you do not wish to upload a DD214, please email a copy
to email@example.com or send via fax
at 303-492-4693 and reference the job to which you are
- If using the educational substitution for experience: proof of
degree or transcripts.
We may request references at a later time.
Please apply by December 12, 2022 for consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through CU Boulder Jobs
Select here for additional information regarding Classified Staff
Posting Contact Information
Posting Contact Name:
Boulder Campus Human Resources
Posting Contact Email: