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Undergraduate Program Coordinator

University of Colorado Boulder
Colorado, United States
Salary Not Specified
Posted Date
Dec 2, 2022

Job Summary

The Department of Cinema Studies & Moving Image Arts (CINE) encourages applications for a part-time Undergraduate Program Coordinator! This position is responsible for providing administrative and clerical support to the chair, faculty, students and staff. The Undergraduate Program Coordinator will assist with covering main office reception and provide front line general information, assist with processing of documentation and disseminating information, scheduling and reservations, and will manage office logistical details and ensure smooth daily business operation of the administrative office.

A large percentage of the position responsibilities will be in managing course scheduling for the department. The position works closely with the Chair and Undergraduate Associate Chair to plan and implement all aspects of the complex course schedule and duties including: managing undergraduate student services; coordinating course scheduling; administering undergraduate fellowships and prizes; publicizing the undergraduate major and special events within the department; coordinating student registration and final grades; maintaining undergraduate program content on department website; and working with the Manager of Finance and Business Operations and Chair to plan and forecast funding for instruction.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

The Department of Cinema Studies & Moving Image Arts (CINE) aspires to integrate the critical, historical and theoretical study of cinema, media and the visual arts, with artistic and commercial practices. Our Department offers the academic degrees BA, and BA/MA in critical film studies, and BA, BFA, and MFA degrees in film and video arts.

What Your Key Responsibilities Will Be

Undergraduate Program Administration
  • Plans, prioritizes, and manages the workflow of the undergraduate program, providing administrative, technical, and clerical support for the Chair, Associate Chair, and academic advisors.
  • Collaborates with the Chair and Associate Chair in the creation of the department’s schedule of courses for each term by gathering and reviewing teaching requests, projecting curricular needs for the major area of concentration, analyzing past enrollment statistics, and planning for graduate-student instructors (GPTI’s and TA’s) and part-time lecturers.
  • Serves as departmental course catalog and FCQ coordinator.
  • Administers undergraduate fellowships and prizes.
  • Coordinates communications for and arranges distribution of undergraduate fellowships/scholarships/prizes.
  • Supervises the undergraduate student registration process by monitoring data entry into CU-SIS; researches registration problems; advises and assists faculty members, instructors, and undergraduate students during each semester’s enrollment and schedule adjustment period. Registers students for undergraduate internship, independent-study and practicum credits as well as setting up enrollment permissions for courses requiring department or instructor consent.
  • Provides enrollment numbers to Chair and Associate Chair.
  • Serves as departmental final grade liaison.
  • Provides computing related academic support, including maintaining the undergraduate program course scheduling content on the department website.
  • Develops and maintains diverse databases related to undergraduate program operations.
  • Provides MyCUinfo and D2L support to part-time lecturers and undergraduate majors.
Administrative Support
  • Serves as a lead worker for student assistants, and together provides reception and front-line clerical support for the main office.
  • Provides faculty members, students, and visitors general information and answers calls.
  • Provides clerical support to department administrators, faculty and staff with things like word processing, spreadsheets, document prep for promotion files, designing and creating office procedures, forms and records tracking systems, and copying.
  • Manages the department’s filing system, maintains department list serves, publishes office hours, maintains faculty and student mailboxes.
Operational Support
  • This position is responsible for ensuring that all main office and departmental operations are administered to fully support the department mission.
  • Will serve as:
    • OIT and Phone Liaison
    • Parking liaison
    • Key liaison
    • Building proctor contact
    • Will ensure copiers are fully functional, and copier and office supplies are inventoried, ordered and stocked.

Event Planning/Management
  • Event, examination, and special-program coordinator for undergraduate program.
  • Manages events related to the undergraduate major and special opportunities within the department.
  • Plans, budgets, and coordinates the department’s commencement ceremonies.
  • Plans publicity and marketing materials related to undergraduate program events.
Process Improvement
  • Works to expand information about program resources by collecting, interpreting and reporting data to evaluate undergraduate majors, student credit hours, diversity planning, and funding processes and awards.
  • Seeks to improve efficiency and recommends process modifications and improvements based on analysis of operations. This requires continuous development of new perspectives and skills to improve processes.
  • The position will undertake a review of the webpage, and compare with other departments on campus and across peer institutions, and evaluate for features such as scope of content, ease of use by domestic and international students, etc.
  • Oversees the BFA application process and the practicum application/enrollment process.
  • Processes honoraria for guest lecturers.
  • Schedules departmentally-controlled spaces.
What You Should Know

All University of Colorado Boulder employees are required to comply with the campus COVID-19 vaccine requirement . New employees must provide proof of vaccination or receive a medical or religious exemption within 30 days of employment.

The work modality will be hybrid, with some days a week in person and some remote.

What We Can Offer

The annual salary for this 50% time position is $22,464.


The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements
Be collaborative. Be supportive. Be Boulder.

What We Require
  • Must be a resident of Colorado.
  • 3 years of general clerical or administrative experience.
  • College or university course work, appropriate to the work assignment, may substitute for the experience on a year-for-year basis.
What You Will Need
  • Proficient computer knowledge and skills with Adobe Acrobat, Illustrator, and Photoshop, Google Drive, OneDrive, and MS Office applications, particularly with Outlook, Word, Excel, and Power Point.
  • Ability to communicate effectively both orally and in writing, with a variety of professionals, administrators, and students.
  • Demonstrated ability to work independently and assume responsibility for initiating and completing critical functions in the management of educational programs.
  • Demonstrated ability to work effectively in a team and within other collaborative work situations.
  • Demonstrated ability to learn and perfect new systems and skills (WebExpress, Virtual Meetings/Presentation, and MeetingOwl, etc).
What We Would Like You To Have
  • Associate degree or higher.
  • 4+ years of general clerical or administrative experience.
Special Instructions

To apply, please submit the following materials:

  1. A current resume that includes date ranges and whether the position was full-time or part-time.
  2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
  3. DD-214 for veteran applicants.
    • Qualified veterans are eligible for veteran’s preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to or send via fax at 303-492-4693 and reference the job to which you are applying.
  4. If using the educational substitution for experience: proof of degree or transcripts.

We may request references at a later time.

Please apply by December 12, 2022 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs .

Select here for additional information regarding Classified Staff positions:

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

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