Administrative Asst II

Posting Information

Posting Information

Posting Number

2023197

Posting/Functional Title

Administrative Asst II

University Pay Plan Title

Administrative Asst II

Location

San Marcos

Department

School of Social Work

Recruitment Type

Open to All

Job Type

Full-Time

Monthly Salary

$2,800-$3,167

Job Category

Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Experience working in a professional office environment providing administrative support and excellent customer service.
• Ability to interact courteously and professionally with University faculty, staff, students, and all members of the University community, and external stakeholders.
• Ability to communicate effectively by creating clear, concise, and grammatically correct work products (written communication).
• Ability to communicate effectively, efficiently, and professionally in all in-person and telephone interactions.
• Experience working in a high volume office while multi-tasking, prioritizing workload, and completing projects within deadlines.
• Demonstrated ability to work independently and in collaboration with others.
• Experience in Microsoft Office programs (Word, Excel, PowerPoint, Publisher, Outlook)
• Demonstrated ability to learn all University systems and processes.

Preferred Qualifications

• Experience working in a team oriented office
• Experience monitoring/ordering office supplies.
• Experience coordinating arrangements for meetings.
• Experience in event planning.
• Experience working with Chartwells Catertrax or other University catering or food service companies.
• Experience maintaining paper and electronic filing systems.
• Experience maintaining office calendar and calendars for other personnel.

Job Description

Responsible for providing administrative and general clerical support to management/staff within assigned division/department or unit.

Job Duties

• Responsible for ensuring office is open and functioning by 8:00 a.m., usually closing office at 5:00 p.m., with lunch regularly scheduled from noon to 1:00 p.m.
• Responsible for maintaining accurate paper and electronic filing systems.
• Cover main office, greeting all visitors to the School of Social Work.
• Assist and support faculty and staff in the School of Social Work with all work-related requests.
• Assist all students enrolled in the School of Social Work or those visiting the office.
• Answer telephone, screening and transferring calls, taking accurate messages, and frequently monitoring School voicemail.
• Refer visitors and calls to other offices as appropriate.
• Organize and prioritize work assignments for timely completion.
• Demonstrate critical thinking skills and problem solving abilities.
• Demonstrate ability to be detailed oriented and to effectively multitask in a high volume office.
• Demonstrated ability to create, type, and proofread correspondence.
• Demonstrated ability to utilize common office equipment such as computer, copier, printer, and laminating machine.
• Retrieve office/University mail daily and distribute appropriately.
• Purchase and distribute textbooks to faculty.
• Assist in the end-of-semester course evaluations process as needed.
• Assist with special projects by preparing and assembling event-related materials and room set-up as needed.
• Attend University staff development trainings and workshops to stay up to date with university purchasing requirements, purchasing in TSUS Marketplace and Bobcatalog, Inter-Departmental Transfers (IDTs), etc.
• Order supplies from on-campus and off-campus vendors, such as Copy Cats, Print Shop, Chartwells, etc.
• Assist with maintaining office inventory and initiate approvals for purchase requests as needed.
• Assist with coordination of Correspondence/Extension Studies courses.
• All other duties as assigned.

Additional Information to Applicants

In addition to regular working hours of Monday-Friday from 8am-5pm, this position requires participation at some events and event-related activities during some evenings and weekends.

Job Open Date

12/02/2022

Job Close Date (posting closes at midnight)

01/06/2023

Open Until Filled

No

Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start

8:00AM

Normal Work Hours End

5:00PM

Posting Notices

You will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE .

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link
https://jobs.hr.txstate.edu/postings/40727
Applicant Document
Required Documents

1. Resume
2. Cover Letter
3. List of References

Optional Documents

1. DD 214/DD1300
2. Veteran's Preference
3. Additional Document

Supplemental Questions

Required fields are indicated with an asterisk (*).