Educational Opportunity Program (EOP) Administrative Support Coordinator (Administrative Support

Educational Opportunity Program (EOP) Administrative Support Coordinator (Administrative Support Coordinator I)
California State University, San Bernardino


Job No: 521242
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Job Summary:

Under the general supervision of the EOP Director, the incumbent will serve as an EOP Administrative Support Coordinator and perform a variety of general office functions.

Major duties and responsibilities:

• Assist students in interpreting university and department policies and procedures related to EOP, Summer Bridge and Renaissance Scholars components.
• Assembles and prepares materials for distribution.
• Receives, screens, and distributes mail/email to appropriate staff members.
• Prepares duplicating requests Schedules advisement sessions and meetings as requested.
• Supports coordinating the EOP New Student Orientations of incoming students.
• Provides information to applicants regarding the status of their EOP application.
• Requests guest parking passes and reserves needed spaces Summer Bridge.
• Provides General Administrative Support to the EOP Summer Bridge Coordinator.
• Coordinates tracking system between Summer Bridge applicants and EOP admissions.
• Support in creating and organizing communications and any applicable documents (i.e. applications, required forms from campus partners) and mails to prospective students.
• In collaboration with SB Coordinator conducts ongoing outreach to prospective applicants to meet summer bridge enrollment targets.
• Gathers and records applicant information including appropriate placement scores.
• In collaboration with Summer Bridge Coordinator and department Analyst orders, organizes, and distributes supplies for the Summer Bridge program.
• Schedules and reserves rooms/spaces for Summer Bridge Program.
• Administratively supports Summer Bridge Coordinator with dining/catering requests and maintains daily contact w/dining facilities to ensure quality of service.
• Prepares students files for counselors
• Gathers attendance rosters, classroom supplies and duplicating requests from Summer Bridge program instructors.
• In collaboration with Summer Bridge Coordinator, coordinates logistics for summer student assistant schedules, as needed.
• As needed, support in daily supervision of Summer Bridge students Foster Youth Program.
• Provides General Administrative Support to the EOP Foster Youth Coordinator.
• Contributes to the development and coordination of a tracking system between Foster Youth self-identified applicants, EOP admissions and any other appropriate key stakeholders.
• Supports in creating communications/documents and mailing applications to prospective foster youth students.
• Gathers and records Renaissance Scholars applicant information including appropriate placement scores.
• Provides ad hoc admissions applicant information requested by EOP Director, Assistant Director or Renaissance Scholars Coordinator.
• Schedules interviews for potential applicants to meet with EOP Renaissance Scholars Coordinator.
• Reserves any needed meeting space for Renaissance Scholars efforts/events.
• As requested, conducts outreach to students to assess program participation in upcoming events.
• As needed, support in the supervision of foster youth students at RSP events.
• Maintains and tracks applications received from prospective students and regularly updates the EOP database and PeopleSoft.
• Prepares spreadsheets and database reports upon request.
• Contributes to the development and processing of email correspondence, and other forms of communication sent to new EOP applicants.
• Processes EOP applications and prepares admission files for counselors.
• Other duties as assigned.

Minimum Qualifications: Required Education and Experience

• High School diploma or its equivalent AND three (3) years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications

• Experience to be fully functional in all technical aspects of work assignments.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculating ratios and percentages, tracking financial data, and making simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Preferred Qualifications

• Experience working with programs that serve historically low-income, first-generation college students and knowledge of the Educational Opportunity Program is preferred.
• A general knowledge of applicable university infrastructure, policies and procedures and experience and knowledge in working with databases, PeopleSoft, and Access systems is desired.

Compensation and Benefits:

Anticipated Hiring Range: $3,505 per month

Classification Salary Range: $3,505 - $5,508 per month

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Position Information:

Work status: Full-time, Non-Exempt, Probationary

Schedule: Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.

The application deadline is: December 16, 2022

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

COVID-19 Vaccination

CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at jeanne.durr@csusb.edu

Smoking

CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act



To view full description and to apply, visit: https://www.csusb.edu


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