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College Program Specialist

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Job Summary

Reporting to the Associate Dean for Undergraduate Studies and Student Success, the College Program Specialist acts as the primary coordinator for College of Engineering student activities, events and training program. Working independently under general supervision, the incumbent is responsible for independently planning, coordinating, administering student related college programs and events such as open house, engineering scholarship programs, graduation and awards ceremonies, special guest speakers, and outreach and recruitment activities. In addition, the specialist is responsible for maintaining the college’s training program.

Key Responsibilities
  • Develops plans and timelines and coordinates activities and program for internal and external facing college events, including new student welcome events, scholarship recognition event, engineering open house, graduation ceremonies, engineering showcase, special guest speakers and regional community college meetings. Works closely with staff of Engineering Student Success staff within college and Academic Affairs.
  • Ensures smooth operation of events, from planning through successful execution, as well as review and evaluation of event processes. Ensures compliance with university regulations and risk management guidelines for all events. Maintains event information to be used for future planning purposes.
  • Serves as the primary person to coordinate all aspects of student events, including volunteer recruitment, venue logistics, catering, audio/video/lighting, decorations, display, and printing of invitations end event programs.
  • Coordinates, tracks and monitor event budget(s) and completes a post-event evaluation and budget report for each event.
  • Coordinates College of Engineering Scholarship programs, including gathering appropriate information from Financial Aid, Tower Foundation, Research Foundation, Advancement and Engineering departments. Prepares materials for dissemination to prospective and current engineering students; works with students and faculty during the application, selection and award process.
  • Develop job aids and other materials required for training college staff, faculty, and students.
  • Train employees on a routine basis, proactively reaching out to new employees during onboarding to schedule training.
  • Track safety training metrics for staff, faculty and students
Knowledge, Skills & Abilities
  • Familiarity with on-campus and off-campus facilities and services
  • Knowledge of campus policies and rules concerning events
  • Adept use of software tools such as spreadsheets, scheduling tools, surveys, email, Marketo, teamwork and collaboration management
  • Management skills to coordinate staff, faculty, student assistants, and volunteers
  • Excellent communication, interpersonal, and organizational skills
  • Familiarity with developing training materials and provide on the job training
Required Qualifications
  • A bachelor’s degree and/or equivalent training
  • Two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Preferred Qualifications
  • A master’s degree or certification
  • Five years of event planning experience


Compensation

Classification: Administrative Analyst/Specialist – Exempt I
Anticipated Hiring Range: $5,014/month - $5,564/month
CSU Salary Range: $4,170/month - $7,545/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
  • Resume
  • Letter of Interest
All applicants must apply within the specified application period: December 2, 2022 through December 19, 2022 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu .



Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Advertised: December 02, 2022 (9:00 AM) Pacific Standard Time
Applications close:

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