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Grant and Contract Officer, Office of Sponsored Programs

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Application instructions are located at the bottom of the page. Please apply directly through the University of Montana's career portal UM Jobs at for positions at the University of Montana – Missoula, University of Montana Western (Dillon), and Helena College. Do not apply through or use easy apply through * .

The Office of Sponsored Programs invites applications for a Grant and Contract Officer to join their team on an in-person, hybrid, or remote basis. The Grant and Contract Officer is expected to be the expert in federal, state, and University policies and in University business processes, accounting procedures, and systems, in the administration of all standard sponsored programs. They will administer in excess of 100 sponsored projects with no day-to-day oversight. They will have signature authority for the University and will operate autonomously in review, oversight, accounting, administration, and closeout of sponsored projects. The Grant and Contract Officer will be the chief representative of the University on matters of award administration, modification, financial reporting/invoicing, and closeout. They will directly negotiate with funding agencies to determine matters of allowability, risk, efficiency, and reasonableness on sponsored programs to ensure projects are feasible for researchers, in the interest of the University, and compliant with all University, State, Federal, and sponsor regulations. The sustainability of UM’s research enterprise, and its ability to maintain productive sponsor relationships and successfully navigate audits will be largely dependent on the performance of the person in this role.

85% Post-award administration and accounting

The Grant and Contract Officer will fulfill duties including, but not limited to, award setup; award modification review and negotiation; ledger and cost match review, documentation, and consequent resolution of problems directly with researchers, administrators, and funding agencies; invoicing and financial reporting, including routine communication with funding agencies on matters of allowability, reasonableness, efficiency, and feasibility; payments to subawardees, participants, and human subjects; processing graduate contracts, summary awards, stipends, cash paid outs, payments to state agencies, cost transfers, journal vouchers, Banner and UApprove approvals, and abatements; reconciling the advance pool; serving as resident expert for all assigned campus units in matters of post-award research administration; and award closeout, including resolution of complex accounting issues or matters of allowability directly with researchers, administrators, and funding agencies.

15% Projects and Distributed Support

The Grants and Contracts Officer will regularly be required to support colleagues within OSP in completion of mandatory obligations, or in completion of special projects to improve OSPs tools, processes, or general capabilities.

Additional Duties:

  1. Answer questions for all other staff members with regard to the oversight and administration of grants and contracts.
  2. Communicate sponsor updates, policy updates, or any others and regulatory changes to the Post-Award staff.
  3. Provide training to all assigned campus units to ensure researchers and administrators are up to speed on best practices and OSP procedures.
  4. Provide recommendations to the Manager, Post-Award Services regarding process improvement.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

Position Details
  • Position is full-time, 1.0 FTE, Montana University System (MUS) Contract and includes a comprehensive and competitive benefits package including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program
  • Salary for this position is $55,000 per year, commensurate with experience
  • This position may work on an in-person, hybrid, or remote basis within the United States
Minimum Requirements
  • Undergraduate degree or five years of experience in accounting, finance, or research administration or an equivalent combination of both to fulfill the duties and responsibilities of the position
  • Researching and solving complex accounting or compliance problems
  • Making compliant, efficient decisions during stressful situations
  • Interpreting and applying agreement terms and conditions to project accounts and activity
  • Leading negotiation between stakeholders of varying interests to find mutually-beneficial solutions
  • Comprehensive understanding of 2 CFR 200
  • Knowledge of GAAP
  • Excellent organizational, multi-tasking and time management skills with the ability to work on numerous projects simultaneously while meeting multiple deadlines
  • Identifying and implementing workflow or systems improvements for a research administration team
  • Managing a high-volume of projects where customer service and negotiation is essential
  • Ability to maintain confidentiality
  • Excellence in the operation of personal computers and related software (Excel, Word, Access) with the ability to learn new programs
  • Interpersonal and oral communication skills, including ability effectively communicate with a variety of personnel and funding agencies and to establish and maintain good working relationships
Preferred Qualifications
  • Advanced degree such as MA, MS, MBA, or JD
  • Related professional certification such as CRA, PMP, CPA
About the Office of Research and Sponsored Programs and UM

OSP administers institutional external funding (contracts, grants, cooperative agreements, etc.) and ensures that such sponsored projects comply with internal controls and applicable policies and regulations. Responsible for the lifecycle of sponsored programs, OSP activities include proposal development, proposal submission, award negotiation, and award management and closeout, as well as mitigation of audit risk. Browse the top level navigation to learn more.

The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014 . Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: Sunday, December 18, 2022 by 11:59 PM (Mountain Time)

Complete applications received by the ‘Priority Application Date’ will be guaranteed consideration. The position will remain open until filled. Candidates are required to submit the following materials online through the UM Jobs site directly to ensure a complete application is received.

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable
  2. Detailed Resume – listing education and describing work experience
  3. Professional References – names and contact information for three (3) professional references

Job Location Missoula, Montana, United States
Position Type Full-Time/Regular

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