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Office Manager

Employer
Dartmouth College
Location
New Hampshire, United States
Salary
Salary Not Specified
Posted Date
Dec 2, 2022
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Position Details

Position Information

Posting date

12/01/2022

Closing date

Open Until Filled

Yes

Position Number

1125937

Position Title

Office Manager

Department this Position Reports to

Leadership Giving

Hiring Range Minimum

$58,200

Hiring Range Maximum

$65,000

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

This position is 40 hours a week, Monday through Friday 8 am to 5 pm

Location of Position

Lebanon, NH
41 Centerra Parkway

Remote Work Eligibility?

Hybrid

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

Provides administrative support to the Associate Vice President for Development in the proactive management of a multifaceted, regionally defined major gift program and Family Giving and Engagement program. Manages critical office functions and projects, and exercises discretion and judgment in coordinating and responding to communications on behalf of the Associate Vice President. Manages all leadership giving coordinators and day-to-day critical organizational functions and daily operations.

Description

This position offers a hybrid opportunity to work both remotely and onsite and therefore requires that the incumbent reside within a commutable distance to Lebanon, NH.


Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

* Five to seven years of office experience with a high degree of autonomy, preferably in an academic or corporate environment
* Staff management experience, including ability to lead, train and onboard staff
* Demonstrated experience working with high level clients and senior members of an organization
* Highly proficient with computer applications, preferable MSOffice Suite (Word, Excel, Outlook, and PowerPoint); experience working with database management software
* High level of initiative and attention to detail
* Comfortable with and ability to remain flexible in a rapidly changing fast-paced work environment
* Strong organizational skills, including ability to prioritize multiple tasks and work independently in a fast-paced work environment
* Exceptional interpersonal and communication skills, diplomacy, and a commitment to professionalism
* Sound judgment, discretion and confidentiality with donor-related information and sensitive matters
* Team player and resourceful in problem solving, reliable and flexible
* Strong analytical skills
* Demonstrated writing and proofreading skills
* Ability to understand, facilitate, and implement complex scheduling

Preferred Qualifications

* Demonstrated ability to take personal risks in resolving challenges in a complex work environment
* Experience managing others, either as direct reports or as a team leader
* Budget management experience

Department Contact for Cover Letter and Title

Cindy Hodgdon Welch, Associate Director

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID -19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment within the first 30 days may result in Dartmouth in its sole discretion ending employment.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy


Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/postings/66077

Key Accountabilities

Description

Serves as key partner for Associate Vice President ( AVP ) in the oversight of daily appointment calendar, assuring reasonable agendas and expectations have been set and AVP is adequately prepared for meetings and events. Provides comprehensive travel planning and itinerary preparation, post-travel debriefs, and expense processing in accordance with Dartmouth’s guidelines and policies. Proactively assists the AVP in managing priorities, including addressing departmental requests and inquiries, and briefs staff as needed on changes in schedules and priorities that need personal attention. Keeps AVP informed on important matters, including those that are sensitive in nature. Coordinates and participates in various meetings as appropriate while recording and distributing meetings minutes as needed. Prepares and distributes a variety of communications, proposals, and reports for the AVP and other staff members. Maintains prospect records; organizes and manages print/digital records, correspondence, and other files within the department. Works closely with the finance center and Advancement colleagues to manage business transactions and the preparation of the annual budget and quarterly projections.

Percentage Of Time

35%

Description

In partnership with AVP, Leadership Giving staff members, and donor relations officers, engages in the cultivation of top alumni, parents, and friends of the College. Assists AVP in the planning and execution of a regular schedule of volunteer touch points, providing campaign updates, volunteer materials, and access to senior leadership. Oversees the gathering, maintenance, analysis, and summarization of data on volunteer participation and impact, including committee membership, assignments, tasks, proposals, and contact reports using Microsoft Excel/Word, Data Warehouse, and Advance prospect data management systems. Preparation of correspondence, reports, briefings, and other materials with responsibility of proofreading for accuracy and making editorial changes and/or suggestions, often securing pertinent information from multiple sources.

Percentage Of Time

30%

Description

Supervises a team of five leadership giving coordinators, ensuring that workload is consistently spread across the department. In consultation with the AVP and Regional Directors, determines the right frontline/coordinator pairings. Tracks coordinators’ work and ensures that data is entered and gathered according to development policies. Coordinates training for the team—either as a whole or on an individual basis. Works with each team member on their performance and identifies growth opportunities and training plans to foster career growth.

Percentage Of Time

15%

Description

Represents the AVP, Leadership Giving, and the Advancement division to internal and external constituencies in a positive and professional manner while maintaining appropriate levels of confidentiality and sensitivity. Maintains a high level of collaboration and communication with departmental and regional staff, and other divisional/institutional colleagues to ensure smooth communications.

Percentage Of Time

10%

Description

Develops and implements processes and systems to manage day-to-day activities and provides training on tools and processes to Leadership Giving staff, including partnering with departmental leadership to create robust orientation schedules appropriate to the position while continually identifying training areas in need of improvement. Represents Leadership Giving as the first point of contact for regional office staff. Leads regular team meetings of administrative staff to ensure coordination of work among team members while providing leadership in best practices, problem solving, and communication, as well as contributing to professional growth of administrative staff by serving as a mentor and leader.

Percentage Of Time

10%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Talent Acquisition Consultant
    • AbilityJOBS
    • American Library Association
    • CareerBuilder
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Dartmouth College Employment Website
    • Glassdoor
    • Internal Employee Referral
    • HERC
    • Higher Ed Jobs
    • Indeed
    • Inside Higher Ed Jobs
    • LinkedIn
    • National Black MBA Association
    • Recruit Military
    • Prospanica
    • Valley News
    • Other (Please specify below)
    • Handshake
  2. If you answered 'Other' to the above question, please specify here

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Additional Document #1


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