Administrative Associate

Position Information

Position Information

Vacancy Number:
S-00965

Position Title:
Administrative Associate

Classification Title:
Administrative Associate

Department:
College of Business Administration

Employment Type:
Full-Time

Duties and Responsibilities:

Auburn University at Montgomery ( AUM ) is seeking an Administrative Associate for the Department of Business Administration. This position will be comprised of a wide range of clerical and secretarial tasks to support the university and its operational goals.

The Administrative Associate will:

• Maintain and supervise a variety of standard office programs such as Microsoft Word, Excel, Adobe and Outlook; Operate Banner System (Student and Finance); Operate office equipment.
• Analyze complex files and file materials using Xtender; sort and file correspondence, reports, records, and other documents by established categories; maintain and build manuals, standard operating procedures and calendars.
• Greet visitors; answer questions and give non-technical information; receive and resolve complaints; arrange appointments.
• Prepare new hire paperwork for faculty, staff and students (ex: adjunct and GTAs) each semester.
• Assist in the preparation and process letters, reports, memorandum, professional service agreements and other materials from copy, rough drafts, and detailed instructions; transcribe correspondence and other materials; proofread material for accuracy.
• Setup and coordinate special projects such as workshops, business luncheons, and other departmental or college events.
• Maintain attendance, personnel, time, payroll, supply inventory, accounts, financial, cost and/or other operating records where technical knowledge of established policies and procedures is required; maintain confidential records and/or documents.
• Attend and keep records of meetings, conferences, and proceedings; coordinate with departmental representatives in collecting and disseminating information.
• Prepare travel requests for the department and process eVendor and eTravel Vouchers; process book orders
• Provide assistance to the MBA and MHA Coordinators

Knowledge, Skills, and Abilities:

• Knowledge of basic word processing software and the ability to operate standard PC/PC software applications
• Knowledge of applicable university policies and procedures
• Knowledge of general office procedures
• Knowledge of assigned department forms, rules, etc.
• Interpersonal skills
• Analytical skills
• Oral and written communication skills
• Ability to review materials and identify discrepancies or mistakes (i.e., proofreading)
• Ability to perform basic mathematical computations
• Ability to respond to several demands at one time
• Ability to coordinate the work of others
• Analytical skills

Minimum Qualifications:

High school diploma or equivalent and two (2) years clerical/administrative experience.

Additional relevant education may be substituted for experience requirement.

Job Open Date:
12/01/2022

This posting will remain open until closed:
Yes

Job Close Date:

Salary Band:
103

Special Instructions to Applicants:

Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.

About the University/College

Located in Alabama’s vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don’t just take our word for it: The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.

Auburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilities.

Quick Link
https://www.jobs.aum.edu/postings/5797

Position Profile Link

Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. Professional Reference Sheet

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).