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Human Resources Assistant

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Position Details

Position Information

Budget Title PERSONNEL ASSISTANT Campus Title Human Resources Assistant School/Division Finance and Management, Division of Department Human Resources Office Staff Sub-Type Staff & Administration Salary Level MP Salary Range mid $50's Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? No If Temporary, enter End Date: Position Summary
Reporting to the associate vice president of human resources, this full-time management confidential position serves an HR generalist supporting several areas of HR including, performance management, training and development, back-up support to employee relations, and will serve as the secondary benefits specialist. This position provides proactive leadership, guidance, and partnership to SUNY Cortland administration, faculty, and staff.

The HR assistant will contribute to a high functioning, strategic and collaborative human resources team that provides leadership and guidance to the campus community to attract, retain, motivate, and develop a high-performance workforce that contributes to a positive student experience. Embracing change and open to continuous improvement, we strategically partner with campus leadership to develop, implement, and administer policies, procedures, and practices that promote the equitable treatment of all employees, open communication, personal accountability, personal and professional growth, integrity, and mutual respect. In collaboration with campus partners, we foster an inclusive environment, respecting the rich differences that each individual brings to the community. Major Responsibilities
Performance Management - UUP /MC Professional Employees
  • Provide counsel and advice to managers and supervisors of the university to ensure best practices in performance management and adherence to related policies and procedures is maintained
  • Manage the professional employee performance management and reappointment dates and timelines consistent with the SUNY Policies of the Board of Trustees
  • Maintain evaluation database for professional employees determining appropriate dates for evaluations, renewals, non-renewals, and permanency
  • Send prior service credit letters to professionals and make determinations regarding credit
  • Issue evaluation/performance program notices according to time lines
  • Track and monitor professional performance programs/evaluations
  • Follow-up with supervisors on overdue programs/evaluations
  • Provide assistance to supervisors on performance management and employee specific related matters
  • Generate status reports as needed
  • Track and monitor professional employee permanency dates
  • Fully administer performance management process for M/C employees
Training Coordinator
  • Manage the online training system
  • Assign all compliance trainings required through SUNY Cortland’s online training provider
  • Assist supervisors with training questions/needs
  • Assists employees with training questions/needs
  • Conduct periodic needs assessments for training through focus groups, employee surveys and interviews with campus leaders
  • Prioritize training needs. Coordinate, facilitate and/or deliver training programs as needed.
  • Publish annual training schedule
  • Analyze and summarize evaluation programs for annual reporting.
  • Broadly publicize specific training programs such as those offered through PEF, CSEA ( CSEAP, Applied Skills training, etc.) and other employee groups
  • Contact training vendors to inquire about their services and fees
Employee Relations Support
  • Provide support for the AVP HR and president’s designee(s) for employee relations activities for all bargaining units
  • Provide assistance to campus supervisor’s/employee’s as assigned by the AVP HR and/or president’s designee(s) for employee relations
  • Serve as a back-up support for bargaining unit disciplinary processes including; attending formal interrogation meetings and support fact finding first step grievance meetings with union officials and employees
  • Communicate with System Administration Employee Relations/HR as assigned regarding interpretation, clarification and deficiencies in contract language
Benefits Administration – Secondary
  • Serves as the back-up benefits administrator to the HR benefits and leaves manager to ensure continuity of service and support in the absence of the primary benefits manager.
Job Requirements
  • Ability to demonstrate understanding and appreciation of diversity, equity and inclusion in the workplace
  • Desire and ability to promote an environment of inclusive excellence
  • Desire and commitment to work with a diverse population and demonstrated multicultural competence
  • Ability and desire to work cooperatively in a multidisciplinary team environment.
  • Ability to work at a high level of attention to detail, while maintaining accuracy
  • Excellent independent judgment including sensitivity to personal information and ability to maintain a high level of confidentiality
  • Ability to develop collegial working relationships with individuals at all organizational levels.
  • Ability to work independently and as part of a team
  • Superior analytical and decision-making skills and problem-solving techniques
  • Ability to be creative, flexible, self-motivated and quality and customer service oriented
  • Ability to harness software and technology to improve efficiencies
Functional and Supervisory Relationships
  • Reports to the Associate Vice President for Human Resources
  • Works closely with president’s designee(s) for employee relations
  • Works closely with the benefits and leaves manager
Required Qualifications
  • Bachelor’s degree
  • Experience in human resources
Preferred Qualifications
  • Bachelor’s degree in Human Resource Management
  • Demonstrated knowledge of employment laws and regulations
  • Experience with employee relations, training and development, and/or performance management
  • Experience in higher education
  • Experience working in a unionized environment
EEO Statement
The State University of New York at Cortland is an Affirmative Action/Equal Employment Opportunity/Americans with Disabilities Act (AA/ EEO / ADA ) employer. The university actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the university. Job Close Date 12/15/2022

Posting Detail Information

Posting Number S22071 Review Start Date 12/15/2022 Open Until Filled No Quick Link for Direct Access to Posting https://jobs.cortland.edu/postings/6921
Special Instructions

Special Instructions to Applicant

Special Instructions to Applicant Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor's degree?
    • Yes
    • No
  2. * Please share your understanding of diversity, equity, and inclusion and briefly describe your commitment to treating others, at all levels of the organization with fairness and respect.

    (Open Ended Question)

Documents Needed to Apply
Required Documents
  1. Curriculum Vitae or Resume
  2. Cover Letter
  3. Professional References Contact Info. ONLY (minimum of 3)
Optional Documents

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