Assistant Director, Student

Assistant Director, Student & Visitor Programs, CASI

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Posted Job Title
Assistant Director, Student & Visitor Programs, CASI

Job Profile Title
Coordinator B

Job Description Summary
The Center for the Advanced Study of India (CASI) in the School of Arts and Sciences seeks an Assistant Director, Student and Visitor Programs, to work with CASI's senior management to develop and lead all student and visitor programs of the Center, to engage and coordinate with other Penn academic and administrative entities, and to manage the outreach activities related to student and visitor programs, and cultivate alumni of student programs and other external supporters.

Job Description

Founded in 1992, the Center for the Advanced Study of India (CASI) at the University of Pennsylvania is the first research institution in the United States dedicated to the study of contemporary India. A national resource, it fills an urgent need for objective knowledge of India's politics, rapidly changing economy, and social transformations.

The Center seeks to enrich our understanding of contemporary India by conducting data-driven, policy-oriented research on India's most pressing challenges, convening discussions with scholars, policymakers, and practitioners on key issues, hosting distinguished and new voices from India at Penn, and providing opportunities for new generations of students and scholars to conduct research and hold internships in India.

Currently in its sixteenth year, CASI Student Programs have grown into an interactive and enriching year-round educational experience, drawing Penn students together throughout the academic year and generating new initiatives and forms of engagement in the process. The Visitor Programs span CASI's 30-year history engaging rising scholars and distinguished experts of contemporary India with the Penn community. The Assistant Director also oversees the outreach activities related to student and visitor programs.

DUTIES:

Student Programs

Lead, manage and organize all aspects of student programs including the annual competitions for India-based summer internships, field research travel funds, and the CASI-based yearlong Sobti Family Doctoral Fellowship:

*Work with the Center's leadership (Director, Deputy Director, Senior Associate Director), campus (e.g. Penn Global, Penn Abroad/GRIP, Penn CAPS, CURF, etc.) and India-based internship partnering organizations, and UPIASI (Univ. of Pennsylvania Institute for the Advanced Study of India), to ensure successful delivery of student programs;

*Design applications for the annual competitions; field student inquiries and advise them on the opportunities and guidelines; oversee the selection process and identify members of the selection committee;

*Lead and manage the design and production of all forms of promotional materials (print, digital, video, etc.) for student programs; engage programs' student alumni on campus in outreach efforts for annual application pool; in collaboration with CASI's communications arm, disseminate information widely to the Penn community and update and maintain the targeted outreach list of student groups and campus partners;

*Organize student information, pre-departure and post-program evaluation sessions, as well as student orientations in Delhi with UPIASI and, whenever possible, lead them in person;

*Manage the administrative requirements with support from the Administrative Coordinator including payments of funds; liaise with the Consul General of India New York on visa categories, and advise student awardees on the visa application process.

*Organize student sessions related to development in India and the missions of internship partners, featuring speakers from CASI's Visiting Scholar / Fellow and guest speakers' programs.

*Act as primary liaison with partnering organizations in India and build CASI's in-country program by identifying and cultivating potential partners, ensuring key factors are met such as affordable and safe accommodations for students during their stay in India.

*Travel to India for site visits to summer partnering organizations to strengthen these relationships.

*Organize and manage outreach activities related to student programs and alumni in collaboration with CASI communications;

*Represent Student Programs within the Penn community, to alumni and donor groups, and select CASI student programs alumni to present at campus events and occasionally at CASI events off site;

*Work with CASI senior management to design student programs budgets for potential donors and contribute to planning and implementing new initiatives of the Center for student engagement.

*Advise and mentor current students and recent graduates of CASI Student Programs as they apply for post-graduate fellowships, enter the job market, and prepare for graduate school.

Visitor Programs

Working closely with CASI's senior team and supported by the Center's Administrative Coordinator, organize all aspects of campus visits and short-term fellowship appointments of India experts. This includes but is not limited to guest speakers of CASI-funded distinguished lecture series, conferences and workshops, short-term in-residence Visiting Fellows and Scholars, and non-resident academic affiliates:

*Based on the terms of each visitor's appointment established by CASI senior management, negotiate and secure contracts for campus or off campus accommodations; organize travel with UPIASI and/or CASI's Administrative Coordinator; with input from CASI's senior team, create, manage and update the campus schedule for distinguished guests; coordinate visitors' meetings with faculty and staff on campus and organize sessions with students; arrange payments through Penn or UPIASI for visitor stipends and honoraria;

*If a foreign national, ensure the visitor has an active U.S. visa (B-1 or J-1 Scholar) and appropriate travel/health coverage for the duration of their campus visit, and whenever applicable initiate and manage U.S. J-1 Visa preparations with Penn ISSS;

*Manage visitors' arrival with the Administrative Coordinator; and Coordinate academic affiliation requests for in-resident and non-resident fellows and scholars through the SAS Dean's Office Faculty Affairs division.

Student &Visitor Programs Related Outreach

Manage CASI events and outreach related to the Center's Student and Visitor programs from information sessions and student research symposia to the distinguished lecture series and keynotes for conferences and workshops:

*Identify and secure campus venues, and determine and make special event arrangements in such areas as audio-visual equipment, room setups, catering, furniture rental and staffing needs;

*Work with the CASI communications and external designers to create promotional pieces for events;

*Collaborate with CASI's senior team and communications arm and serve as the team lead on campus events outreach plans; likewise, collaborate with the core team on and manage coordination of major events surrounding CASI's annual International Advisory Board meeting held on campus or elsewhere;

*Assist in the data management to ensure outreach listservs are accurate and current.

Supervise and manage part-time student staff supporting student and visitor programs and CASI events on campus and elsewhere.

Performs additional duties as assigned.

QUALIFICATIONS:

Bachelor's degree in the Social Sciences is required, Master's degree in related field preferred and minimum of 2-3 years of experience or equivalent combination of education and experience. Ideal candidate has an applied knowledge of contemporary India.

The ideal candidate should possess excellent organizational, writing, speaking, computer, and interpersonal skills, and the ability to work in a collaborative environment under deadline. In addition, the candidate should possess the ability to function in a frequently changing environment, and to function as part of a team, and has a successful record in contributing to higher education programs.

Proficiency in MS Office (including Excel), Qualtrics, Penn systems such as iPenn and others a plus. Proven experience in social media and multimedia preferred. Proficiency in an Indian language would be an asset.

Occasional evenings and weekends. Periodic travel to India.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
School of Arts and Sciences

Pay Range
$43,919.00 - $66,183.00
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  
• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  
• Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  
• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  
• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  
• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  
• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  
• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  
• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  
• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  
• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  
• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
  

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay


To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/Perelman-Center-for-Political-Science-and-Economics/Assistant-Director--Student---Visitor-Programs--CASI_JR00064413-1



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