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MGR, Administrative Services

Employer
University of Florida
Location
Florida, United States
Salary
Salary Not specified
Date posted
Dec 2, 2022

View more

Position Type
Faculty Positions, Business & Management, Accounting & Finance
Employment Level
Administrative
Employment Type
Full Time


MGR, Administrative Services

Job No: 524788
Work Type:
Location: Main Campus (Gainesville, FL)
Categories: RealCat
Department: 29040100 - MD-ANESTHESIOLOGY-GENERAL

Job Description


Classification Title:

MGR, Administrative Services

Job Description:

The Department of Anesthesiology is seeking an experienced and flexible problem-solver and leader to provide unparalleled support for administrative academic functions in support of advancing the Department's education, clinical service, and research missions.

Duties to Include:

Ensures that high levels of customer service are consistently provided by the team to faculty, research, finance, and administrative staff. Shares responsibility to set and achieve team goals by reviewing internal processes and identifying changes or enhancements to systems applications, websites, forms, procedures, etc. Responsible for effective staff management for the Faculty Support Solutions and Office of Faculty Affairs and Professional Development teams, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment. Works with the department finance team to ensure administrative staff are trained and in compliance with university fiscal policies. Serves as main point of contact to coordinate and manage the Department's promotion and tenure process and mid-cycle review for tenure-accruing faculty. Supports and maintains departmental promotions committee, department-specific promotion criteria committee, and mid-cycle review committee. Advises on and ensures that faculty evaluation letters, academic achievements, and faculty CVs are properly documented and maintained in a consistent manner. Evaluates professional development programs and academic support services to continuously monitor and improve services offered. Advises on and coordinates efforts to continuously improve faculty development programs. Coordinates with visiting professors to ensure visits are properly planned and executed. Serves as an honest broker and supervisor of elections when the department faculty vote on department affairs in the department. Collects, complies, and ensures accuracy for faculty FTE assignment reporting monthly as well as coordinates faculty effort certification with department research administrators. Coordinates with Associate Director of Finance to implement faculty and staff moves and assists with the annual space survey. Assists Associate Director of Finance with IT coordination, tracking, ordering, and deployments. Trains, supervises, and mentors administrative support staff utilizing their abilities by delegating effectively. Provides staff with growth opportunities, professional training and the tools required to work effectively.

Collaborates with the Associate and Assistant Directors to define and execute special projects for administrative and faculty leaders. Coordinates a variety of meetings, activities, and events. The incumbent will serve as the main point of contact regarding communication with event venue coordinators and participants, determining appropriate amount of space required, selecting/securing a location, distributing materials, and other associated tasks to ensure that the activity is organized and successful. Ensures there is continuous innovation in both Faculty Support Solutions and Faculty Affairs and Professional Development and efforts are monitored, tracked, and modified as necessary.

Assists with the development of department alumni programs. Serves as the department's contact with alumni, scheduling annual meetings as appropriate, and maintains appropriate records, including UFF foundation letters. Serves as main point of contact for department events, including faculty retreats, ASA, staff events, and holiday events.

Serves as Department emergency planner. Assists with Maintenance of Certification in Anesthesiology courses and oversees team responsible for implementing simulation courses in local and Regional Programs.

Acts as primary back-up in the event of team member absence

Expected Salary:

$65,000 - $75,000

Minimum Requirements:

Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

Experience working in a clinical academic environment.
Must demonstrate strong leadership skills, initiative and good judgement with a team-based attitude; flexibility and adaptability is crucial.
Excellent attention to detail, strong communication skills (written and verbal) and interpersonal skills.

High level of organization and ability to manage multiple deadlines and prioritize appropriately.
Must possess a strong ability to function in high-stress environments while keeping team morale high.
Must be able to work both independently as well as in conjunction with the Department Management Team

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:
No



Advertised Salary:

Minimum Requirements
$MinReq

Preferred Qualifications
$PrefQual

Special Instructions to Applicants
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Health Assessment Required: $Health

Applications Close: $Closes

To apply, visit https://explore.jobs.ufl.edu/en-us/job/524788/mgr-administrative-services

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. jeid-3fd058f5fd92bb489f701dee45b06e4c

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