Business Manager

Princeton University
New Jersey, United States
Salary Not specified
Posted Date
Dec 2, 2022

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Business Manager


Job ID: 2022-16031
Type: Full-Time
# of Openings: 1
Category: Financial Services and Procurement

Princeton University


Within the Office of the Vice President for Advancement, the Business Operations team is responsible for ensuring Advancement has the resources it needs and is equipped to be successful in its mission. Reporting to the Associate Director, Business Operations, the Business Manager ensures Advancement makes optimal use of, and remains a good steward of, the University's investment in our operations; and provide financial analysis and reporting to help inform strategy and data-driven decision-making.

Princeton University Advancement works to inform, inspire, and involve Princeton’s global community of alumni, parents, and friends in ways that enable the University to fulfill its mission of advancing learning through scholarship, research, and teaching to serve humanity.


General Funds Budget Management

  • Manages University Advancement’s general funds non-personnel budget to meet strategic and fiscal goals, while ensuring integrity and accountability in strict compliance with University practices, policies and regulations.
  • Determines annual departmental budget requirements and assists leadership in assessing trade-off in partnership with senior leadership, department heads, and administrative staff.
  • Forecasts, models, tracks, and allocates the annual program budget, aligning departmental needs and priorities of University Advancement.
  • Coordinates day to day financial operation with vendors, internal customers and Procurement, including approvals in University financial systems (e.g. payment vouchers, POs, and Concur), and oversees University credit cards distribution and expense substantiation.
  • Monitor financials to ensure all budgets and expenses have been processed properly, are charged to the correct area, and work with the appropriate departments to have data corrected.
  • Assists with RFPs and promoting supplier diversity and competitive bidding processes.
  • With the Associate Director, partners with Finance & Treasury, General Counsel, and other campus partners as needed to review and negotiate contract terms and conditions.

Analysis & Reporting

  • Develops and maintains financial and administrative Tableau dashboards to inform departments of available resources and inform data-driven decision-making.
  • Forecasts and models Advancement’s general funds budget, assembling data from multiple sources, to deliver accurate, concise, and actionable financial information to all levels of the organization.
  • Prepares cyclical and ad hoc financial reports and presentations, analysis, and budget projections for Advancement senior leadership, department heads, and departmental representatives.
  • With the Associate Director, assists in managing and forecasting special budget allocations, long-term funding models, and cost recovery initiatives.
Financial Systems Support

  • Serves as an internal resource for policy, compliance, and systems support related to budget and financial operations.
  • Clearly communicates the University’s travel and business expense policies and procedures, including training new staff, providing refresher sessions to existing staff, and updating relevant stakeholders of policy changes.
  • Maintains access to University financial systems, ensuring staff only have access to the information needed and removing access when no longer required.


Essential Qualifications:

  • Bachelor’s degree or equivalent experience.
  • Minimum of 4 years of relevant experience.
  • Excellent organizational and project management skills; ability to respond quickly to changing business needs, strategies, and priorities.
  • Excellent critical thinking and analytical skills, attention to detail, independent thinking, and the ability to think strategically. Excels at understanding synthesizing and communicating financial information for communications and decision making.
  • Excellent written/oral/interpersonal communication skills; customer-orientation and the ability to interact effectively with diverse groups and build collaborative relationships.
  • Financial analysis skills, including tracking, projections, and modeling.
  • Self-motivated, with a strong work ethic, and the ability to work both independently and within teams. Ability to self-prioritize while being responsive to departmental priorities.
  • Discretion, tact, judgement, and a commitment to confidentiality.
  • Appreciation for the principles of fundraising; clear understanding of philanthropy and fundraising practices.
  • Knowledge of and commitment to the values and mission of Princeton and higher education and the goals and guiding principles of University Advancement.
  • Comfortable with and effective using wide variety of technology applications including: enterprise general ledger accounting systems, data query and analysis tools, relational databases, and data visualization (Tableau preferred).
  • Vendor management experience.
  • Commitment to University Advancement’s mission to inform, involve, and inspire Princeton’s global community of alumni and friends, and adhering to its guiding principles of High Performance, Innovation, Civility, and Collaboration.

Preferred Qualifications:

  • Prior experience in a fundraising, non-profit or higher education environment
  • Experience with business applications at Princeton, including PeopleSoft, Cognos, Concur, and Tableau
  • Knowledge of Princeton’s mission

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS


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