Academic Assistant II

Academic Assistant II

Job No: 524637
Work Type:
Location: Main Campus (Gainesville, FL)
Categories: RealCat
Department: 16520000 - LS-CLAS ACADEMIC ADVISING

Job Description


Classification Title:
Academic Assistant II

Job Description:

The College of Liberal Arts and Sciences (CLAS) Academic Advising Center (AAC) is seeking an Academic Assistant II. This position performs secretarial and administrative duties for AAC. Duties and responsibilities include, but are not limited to:

Provides primary support for the CLAS Undergraduate Catalog update (a nine-month process), including: preparing initial documents for review by academic departments in CLAS, reviewing all changes submitted by units for Curriculum Committee approval; reviewing Academic Advising section of Catalog, requests and inputs updates from appropriate offices; inputting changes into Catalog software as appropriate; reviewing changes input into Catalog by faculty advisors and Associate Directors for accuracy; independently reviewing all CLAS sections of newly-published Catalog for accuracy and reporting discrepancies and errors.

Manages, with two other staff members, the processing and correspondence related to approximately 5,000 forms requiring actions regarding approval or denial of student's academic initiatives; including schedule adjustment forms, college petitions and appeals, dual degree, double major applications, change of major and minor application forms, and correspondence petition approval. Responsible for collecting and screening confidential student documents and correspondence regarding petitions and appeal submissions via e-mail or fax.

Manages the processing of and correspondence relating to all grade changes.

Manages Reception/Information Desks, answering questions from students, parents of students, faculty, staff, and visitors to the Center. Provides information regarding registration, schedule adjustments, College and University rules and regulations, makes advising appointments, and files paperwork as needed. Maintains forms to the most up-to-date version that students need.

Coordinates the processing of honors theses in the Center, certifying honors recommendations for CLAS, in conjunction with various departmental honors coordinators.

Serves as a secondary staff member (and backup when needed) to assist the Center transfer admissions team. Inputs receipt of electronic transfer referrals in SASS, creates paper referrals for each file, assigns referrals to advisors and disseminates them, checks that decisions are made and inputted into SASS, and ensures that referrals are properly filed.

Serves as a secondary staff member (and backup when needed) for the Office of Health and Legal Professions Advising (OHLPA) for the Center. Schedules appointments for Pre-Health Advisors: pre-health appointments, mock interviews, and regular appointments. Assists with various aspects of workshops/Q&A sessions/small group sessions: room reservations, opening/closing room, and setting up tech equipment. Maintains related brochures and other handouts.

Performs other duties as assigned.

Expected Salary:

$18.00 - $20.00 per hour, commensurate with qualifications and experience.

Minimum Requirements:

High school diploma or equivalent and three years of relevant experience.

Preferred Qualifications:

PeopleSoft experience.

Microsoft Office experience.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume, and the names and contact information of at least three (3) professional references.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position has been reposted. Previous applicants are still under consideration and need not reapply.

Health Assessment Required:
No



Advertised Salary:

Minimum Requirements
$MinReq

Preferred Qualifications
$PrefQual

Special Instructions to Applicants
$Instructions

Health Assessment Required: $Health

Applications Close: $Closes

To apply, visit https://explore.jobs.ufl.edu/en-us/job/524637/academic-assistant-ii

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. jeid-7c3ee9cd27b9fd488badd5a6cbee2c22