Accounting Technician II

Accounting Technician II

Job No: 516557
Work Type: Staff
Location: Dominguez Hills
Categories: Unit 9 - CSUEU - Technical Support Services, Finance/Accounting, Probationary, Full Time

Position Information

This is a full-time, permanent (probationary) position.

Conditions of Employment

The California State University (CSU) is committed to safeguarding the health and well-being of our students, faculty, staff, administrators, and the communities we serve, as well as maintaining higher education access and attainment for our students, as such, we embrace a comprehensive strategy designed to reduce the likelihood of transmission of the COVID-19 virus. The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption if eligible. Any candidate advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found in CSU Vaccination Policy. Questions about the COVID-19 Vaccination Policy may be sent to hrm@csudh.edu.

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Application Deadline & Salary Information

The application review date will begin Monday, November 28, 2022, and the position will remain open until filled.

The salary range for this classification is $3,512 - $5830 per month.

The anticipated salary range for this position is $4,100 - $4,500 per month.

Major Duties

Under the general supervision of the Accounting Services Manager, the Accounts Payable Specialist is responsible for processing vendor payments for the University and for Associated Students, Inc., California State University, Dominguez Hills (ASI). The payment functions performed include the matching of vendor invoices with related purchase orders or contracts and receiving documents, the issuance of checks to pay such invoices, and the processing of travel authorizations and related expense claims. The incumbent also is responsible for the periodic review of purchase order balances to ensure their accuracy and interacts with campus employees from other departments, employees from auxiliary organizations, and vendors of the University.

Qualifications

Required Education and Experience:

Any combination of education and experience equivalent to three years of progressively responsible financial record-keeping experience that has provided the required knowledge and abilities.

Preferred Qualifications:

Various software applications, including PeopleSoft, Excel, Word, Outlook, Zoom, OnBase, Concur, Adobe Acrobat DC, etc.

Required Knowledge, Skills, and Abilities:

Knowledge:
Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices.

Abilities:
Ability to review financial documents for accuracy, completeness, validity, and adherence to standards; compute and post numbers rapidly and accurately; maintain files and records; identity, trace, and correct errors; follow directions; establish and maintain effective working relationships with others; exercise tact, courtesy, alertness, and good judgment in responding to others; and read and write English at a level appropriate to the position. In addition, the incumbent must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem-solving techniques in finding solutions to basic accounting problems; understand, interpret and apply applicable rules, regulations, policies, and procedures; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems; work independently; make sound decisions and recommendations regarding accounting activities.

Responsibilities

70%

• Processes travel expense reimbursements using Concur, with an emphasis on providing customer service and support on travel matters.
• Processes vendor invoices, direct pay invoices, employee reimbursement, and/or travel expense claims for payment, including: - Encumbrance of funds.
• Matching invoices/claims with supporting purchase orders, receivers, and authorizations, including identification of errors and inconsistencies between and among these sources.
• Verification of price extensions, appropriate approvals, and available funding.
• Analysis of sales tax and computation use tax.
• Entry of invoice into automated Accounts Payable System for issuance of the check. May include the use of excel to upload vouchers into the AP system.
• Interaction with University vendors and employees from other campus departments as required to resolve errors, inconsistent information, and uncertainties, or to obtain missing information.
• Following up on pending issues until resolved.
• Uploading and indexing of payment files to OnBase.
• Communicate established university policies and procedures to faculty, staff, and the general public, obtaining clarification from others when more extensive interpretation is required.
• Review data for accuracy and completeness and make correcting entries
• Assemble and compile data used in the generation of financial reports and/or analysis; balance and reconcile assigned accounts; create and maintain spreadsheets, including entering, revising, sorting, calculating, and creating tables; modify, run and export queries; review and recommend content updates to web pages
• Assist with the modification and documentation of established procedures based on precedent and university policies.
• Enter data into the computer and review reports for accuracy, and participate in the testing of financial software for upgrades and implementations as related to the position including such activities as testing transaction/data entry and data output

15%

• Periodically reviews reports of outstanding encumbrances related to purchase orders, contracts, and travel requests, comparing balances to supporting documentation and interacting with campus departments to determine the validity of the encumbrances.
• Independently identifies those encumbrances that require adjustment, and makes appropriate recommendations to the various departments that own the encumbrances.
• Review and resolve payment exceptions.
• Review vendor statements, if applicable.

10% Perform petty cash, change fund, and gift card audit

5%

• Answer department telephone and assist visitors.
• May perform claim schedule processes
• May perform tax reporting duties, such as reporting taxable employee benefits to Payroll/SCO, sales and use tax remittance.
• Perform other duties as assigned by the Accounting Director and/or Accounting Manager.

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit:

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9


Applications Close: 09 Jan 2023

To apply, visit: https://careers.csudh.edu/en-us/job/516557/accounting-technician-ii



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