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521448 - Confidential Administrative Support II

Employer
California State University, Fullerton
Location
California, United States
Salary
Salary Not specified
Posted Date
Dec 1, 2022

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Position Type
Executive, Other Executive
Employment Level
Administrative
Employment Type
Full Time
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521448 - Confidential Administrative Support II

Classificaiton: Confidential Administrative Support II
Department: Faculty Support Services
Sub-Division: Vice President, Academic Affairs
Salary Range: Classification Range $4,464 - $10,180 per month(Hiring range depending on qualifications, not anticipated to exceed $4,464 - $5,580 per month)
Appointment Type: At-Will
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.


Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:

Faculty Support Services (FSS), provides direction and oversight to the entities comprising the Faculty Commons. Led by the Associate Vice-President for Faculty Affairs & Support, and supported by the divisions of Information Technology and Academic Affairs, the directors and staff of the Academic, Faculty Development Center (FDC-AA), Faculty Affairs and Records (FAR-AA), Online Education and Training (OET-AA), Writing Across the Curriculum (WAC-AA), and Academic Technology Center (ATC-IT) work together to provide support and services to all faculty. We are seeking an exceptional individual to join our team as the Confidential Administrative Support II. The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Provides confidential, administrative support to the Associate Vice President for Faculty Affairs & Support (AVP-FAS) for the coordination of day-to-day operations of all functions and departments reporting to the AVP-FAS and confidential support to the Executive Director of Faculty Affairs and Records (FAR). In supporting the AVP-FAS who confers with the union and the Executive Director of FAR who maintains the Personnel Action Files (PAF) and evaluation processes for all full-time faculty, has privilege to confidential material and coordinates activities related to meeting and conferring. Regularly utilizes discretion and independent judgment in handling confidential materials and sensitive situations brought to the department of Faculty Support Services (FSS). Independently performs varied and specialized administrative, analytical and coordination responsibilities to support the function of the AVP-FAS and the organizational operations of department of FSS, to meet programmatic and administrative goals. Leads and coordinates projects per the AVP-FAS. Serves as a lead to the student assistants and staff when appropriate. Other duties as assigned.


Essential Qualifications:
High School diploma or the equivalent at least one year of general office experience. Possession of fundamental written and oral communication skills, including a basic foundation in English grammar, spelling, and punctuation. Ability to understand basic office procedures, operate standard office equipment and software, and perform basic arithmetic. Possession of basic typing and keyboard skills. Ability to provide work direction, train, and provide guidance to other employees. Ability to make recommendations on employee staffing issues. Ability to coordinate events and special projects.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.


Preferred Qualifications:
Previous experience in an academic setting and knowledge of legal and accounting principles. Knowledge of academic policies, collective bargaining process and agreements and personnel and performance evaluation systems. Bachelor’s degree from an accredited university and/or business school training preferred. Equivalent job experiences may be substituted on a year-for-year basis. Experience with managing, tracking and reporting on confidential information and/or data. Thorough knowledge of English grammar, spelling and punctuation. Proficiency in the use of Microsoft Office (Outlook, Word, Excel, PowerPoint). Demonstrate ability to remain current in computer skills and other office productivity tools. Ability to communicate orally and in writing in an effective manner.

Three years of progressively responsible experience in administrative support position involving access to and appropriate handling of confidential information and planning and organizing of work and projects. Problem solving skill and ability to manage multiple priorities effectively. Thorough knowledge of office methods and procedures. Excellent interpersonal skills to effectively represent an executive, to use professional judgment and to interact with faculty, administration, staff, students and general public.


Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator


Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://nam10.safelinks.protection.outlook.com/?url=https%3a%2f%2furldefense.com%2fv3%2f__https%3a%2f%2fcalstate.policystat.com%2fpolicy%2f9779821%2flatest%2f__%3b!!gf3vtazamgbm8a!kalyyvf_oyavake6kmvkgvvmlsxbfidlr7t8x7ibay_eudbcoyy3z4np_nysdrowj02z%24&dat" href="https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.com%2Fv3%2F__https%3A%2F%2Fcalstate.policystat.com%2Fpolicy%2F9779821%2Flatest%2F__%3B!!GF3VTAzAMGBM8A!kALyyVf_OyaVakE6kMvkGVvMlSxbfiDLr7T8x7iBAy_eUdBCOyy3Z4nP_nYSdROwJ02z%24&data=04%7C01%7Csbouzos%40Fullerton.edu%7C441f064b120142b61a0808d9721df84a%7C82c0b871335f4b5c9ed0a4a23565a79b%7C0%7C0%7C637666295301064953%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=o9Vt0TcTOb7hwVEM3VW%2FSk%2BT1ricF2m0IO8z87KIeSw%3D&reserved=0" target="_blank" rel="noopener noreferrer">https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@fullerton.edu


Application Deadline: Dec 15, 2022 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/521448/521448-confidential-administrative-support-ii



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