$50,081.00 - $61,593.00 Annually
DO District Office
12/20/2022 11:59 PM Pacific
Contact: Personnel Commission
Phone number: 559-243-7100
Under general supervision, performs complex technical duties
evaluating and analyzing student academic records to determine
eligibility for degrees or certificates; prepares certifications
for general education transfer requirements; provides technical
information and assistance; and performs related duties as
Essential Duties & Responsibilities
The duties listed below are intended only as illustrations of the
various types of work that may be performed. The omission of
specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to
- Provides day-to-day lead work guidance and direction to other
staff and student aides; assigns, schedules and monitors work for
completeness, accuracy and conformance with District, department
and legal/regulatory requirements and standards; provides
information, instruction and training on work procedures and
technical, legal and regulatory requirements.
- Evaluates student academic records to determine student
advanced standing following established procedures, in consultation
with the Articulation Officer; verifies completion of educational
requirements for associate degrees, certificates, California State
University General Education (GE) breadth requirement certification
and Inter-segmental General Education Transfer Curriculum (IGETC)
- Evaluates, researches and interprets transcripts, course
descriptions and other documents to determine course equivalencies
and course substitutions; evaluates transcripts and other documents
for courses and units completed and course level, content and unit
value; determines number of units accepted by reviewing catalogs,
grading systems and/or by contacting other institutions via
telephone, written communication and by utilizing other
appropriate reference materials; converts quarter units to semester
units where applicable.
- Provides technical assistance and information to students,
counselors, faculty and staff regarding the interpretation of
District policies, procedures and federal/state regulations related
to graduation and CSU/UC general education certification; explains
basis for evaluation, researches student complaints, resolves
problems and makes corrections as needed; assists students in
completing various forms and documents.
- Provides information and technical assistance to other
colleges, universities and institutions outside of the District
regarding course transfers, course equivalencies, course content
and other evaluation- related requirements.
- Audits and reviews military records, advanced placement test
scores, College-Level Examination Program (CLEP) test scores, units
and grades to determine number of units awarded and for other
purposes including veteran benefits, active duty evaluations and
financial aid student academic progress requirements; determines
athletic eligibility based on established rules and
- Conducts degree audits to ensure students meet all requirements
and prepares IGETC and GE certifications; researches and corrects
degree audit discrepancies based on established guidelines; assists
with grade intake at semester end.
- Reviews final grades and verifies completion of final semester
- Prepares correspondence to students on graduation and degree
requirements, evaluation status, additional required documentation,
and other evaluation-related issues; processes applications for
graduation and assists with determination of eligibility for
graduation based on approved curriculum.
- Maintains a variety of standard office and specialized records
and files; creates and maintains spreadsheets and databases to
track petitions, files, activities and services.
- Maintains all student supporting documentation to meet
retention and audit requirements; maintains and ensures the
confidentiality of all student documents and records in accordance
with the Family Educational Rights and Privacy Act and established
district policies and procedures.
- Demonstrates sensitivity to and understanding of historically
minoritized groups and participates in professional development
activities to increase cultural competency to enhance equity-minded
practices within the District.
Employment Standards / Minimum Qualifications
KNOWLEDGE, SKILLS AND ABILITIES
- Provides backup for other departments or division office
administrative support staff.
- Reviews course waiver/substitution petition forms and
non-traditional education materials for granting college
- Assists at graduation ceremonies by preparing graduation lists,
diplomas/certificates and reader cards and processes
- Interacts with other departments and with state and federal
programs on behalf of the department, program or a student.
- Performs related duties as assigned.
Skills and Abilities to:
- Methods, techniques and sources of information used in
analyzing and evaluating student records and transcripts.
- Practices, techniques and terminology involved in academic
structures, transfer of credit and curriculum interpretation in
post-secondary educational institutions.
- District policies and procedures regarding curricula and
instructional programs offered by District colleges and associated
degrees and certificates.
- District graduation requirements and general education transfer
- Customer service practices and telephone etiquette.
- District student recordkeeping practices and procedures for
processing student information and interpreting input and output
- Policies, procedures, goals and objectives of a college
admissions and records department.
- Research methods and procedures applicable to academic
- The Family Educational Rights and Privacy Act and other
District, state and federal laws, rules, regulations and policies
governing student admissions and records.
- Practices and techniques of sound business communication;
correct English usage, including spelling, grammar and
- Safety policies and safe work practices applicable to the
- Basic principles and practices of employee work guidance and
- Use and operations of scanners, phone systems, computers,
standard business software, and database and spreadsheet
EDUCATION AND EXPERIENCE
- Assign and review the work of assigned staff.
- Evaluate student academic records in compliance with the
California Education Code, Title 5, board policy, administrative
regulations and college catalogs.
- Provide customer service in person and over the phone,
sometimes to confrontational individuals.
- Interpret, explain and apply complex legal mandates,
regulations, guidelines, policies and procedures applicable to
assigned responsibilities with consistency and a high degree of
- Prepare clear and accurate reports, documents, data entries and
files at an acceptable speed.
- Determine work priorities during peak workload periods, using
sound judgment in the application of policies, rules, regulations
and standard operating procedures.
- Organize and maintain physical and electronic files.
- Make mathematical calculations.
- Maintain confidentiality of District and student files and
- Effectively engage and support historically minoritized groups
by addressing issues of equity and improving culturally responsive
- Communicate effectively, both orally and in writing.
- Understand and follow written and oral instructions.
- Operate a computer and use standard business software.
- Represent the District effectively to students, counselors,
faculty and other colleges.
- Exercise tact and diplomacy in dealing with sensitive, complex
and confidential student situations.
- Establish and maintain effective working relationships with all
those encountered in the course of work.
An associate degree and at least two years of progressively
responsible experience in academic records, counseling, advising or
matriculation services in a higher education institution; or an
equivalent combination of training and experience.
LICENSES, CERTIFICATES AND OTHER
Certain assignments may require a valid California driver's license
and the ability to maintain insurability under the District's
vehicle insurance program.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative
of those that must be met by employees to successfully perform the
essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
While performing the duties of this class, employees are regularly
required to sit; talk or hear, in person and by telephone; use
hands repetitively to finger, handle, feel or operate standard
office equipment; and reach with hands and arms. Employees are
frequently required to walk and stand; and lift up to 10 pounds and
occasionally up to 25 pounds.
Specific vision abilities required by this job include close vision
and the ability to adjust focus.
While performing the duties of this class, employees are regularly
required to use written and oral communication skills; read and
interpret data, information and documents; analyze and solve
problems; observe and interpret situations; learn and apply new
information or skills; perform highly detailed work; work on
multiple, concurrent tasks; work with frequent interruptions; work
under intensive deadlines; and interact with District managers,
staff, the public and others encountered in the course of
The work environment characteristics described here are
representative of those an employee encounters while performing the
essential duties of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the
Employees work under typical office conditions subject to frequent
public contact and interruption; and intermittent exposure to
individuals acting in a disagreeable fashion,
The employee may be required to travel to locations other than
assigned work site and to adjust to work schedule changes and
requirements to work overtime.
THE DISTRICT OFFICE WILL BE CLOSED BEGINNING DECEMBER 26,
2022 AND WILL RE-OPEN ON JANUARY 3, 2023. STAFF WILL BE UNAVAILABLE
TO ANSWER RECRUITMENT QUESTIONS DURING THIS TIME. PLEASE PLAN YOUR
To move forward in the selection process, you
must complete an online application through our web site at
Please attach to your application a copy of your degree or
transcripts (must include when degree was awarded) or your
application may be considered incomplete. Resumes may also be
uploaded but cannot be used in lieu of a completed
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO
MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL
current and previous employment in the Work Experience section of
the application and complete ALL fields, including the name and
contact information for your supervisors. Experience that is
included in the resume but not in the Work Experience section of
the application may not be considered for the purpose of
determining whether you meet the minimum qualifications.
All required documents must be submitted by the applicant.
Personnel Commission staff will not upload your documents for you.
The State Center Community College District does not accept letters
of recommendation for classified positions. Please do not attempt
to attach letters of recommendation to your application.
APPLICATION REVIEW AND ASSESSMENTS
The application review process includes an evaluation of training
and experience based on given application information and answers
to supplemental questionnaire. Only the most qualified applicants,
who pass the minimum qualifications review, will be invited to the
The assessment process will include a competency assessment (40%
weight) and an oral interview assessment (60% weight). Of those
achieving a passing score on the competency assessment, only the
most qualified candidates, plus ties, will be invited to the oral
interview assessment. Passing score is 75% out of 100% on each
INITIAL TESTING TENTATIVELY SCHEDULED FOR JANUARY 12,
The assessment process / assessment date is subject to change as
needs dictate. All communication regarding this process will be
delivered via email to the address listed on your
Candidates who attain a passing score on each part of the
assessment will be placed in rank order on a districtwide
Open-Competitive List. Using the same process, a separate
Promotional List will be established and both Lists will be used
concurrently. The eligibility list will be used to fill
current vacancies in this classification Districtwide for at least
six (6) months. The current vacancy is at Fresno City
PASSING THE ASSESSMENTS AND BEING PLACED ON THE ELIGIBILITY LIST DO
NOT GUARANTEE AN OFFER OF EMPLOYMENT.
Individuals with disabilities requiring reasonable accommodation in
the selection process must inform the State Center Community
College District Personnel Commission Department in writing no
later than the filing date stated on the announcement. Those
applicants needing such accommodations should document this request
including an explanation as to the type and extent of accommodation
needed to participate in the selection process.
State Center Community College District is an Equal
Employment Opportunity Employer. It is the policy of State Center
Community College District to provide all persons with equal
employment and educational opportunities without regard to race,
ethnicity, national origin, gender, age, disability, medical
condition, marital status, religion or similar factors as defined
by law. We are a Title V employer.
To apply, visit https://www.schooljobs.com/careers/scccd/jobs/3814199/evaluator