Payroll and Human Resources Assistant

About Cape Cod Community College:

Cape Cod Community College is a place of personal discovery, enrichment, and professional development for those just beginning the quest and for those at many points along the path of higher education throughout life. It is a caring, comprehensive institution that belongs to the people it serves and responds to their individual and community needs. Students attending Cape Cod Community College are striving for personal excellence, and are finding it, day after day. Graduates of the College can be found in all levels of private business, the professions, and public service, and they excel at what they do.

For students seeking to lay a foundation for further study, there is no better place to begin than at Cape Cod Community College. In today's highly competitive market place, the well prepared transfer student is the most aggressively recruited person in higher education. For many Cape Cod Community College graduates, that Associate Degree opens the door to institutions that were just not an option after high school. And, when you consider the savings in the overall cost of a four-year degree at either a public or a private university, starting at Cape Cod Community College becomes an incredible bargain that blends quality with unmatched value.

The students' education is the first priority at Cape Cod Community College. As a learning-centered community, we value the contributions of a diverse population, welcome open inquiry, and promote mutual respect. The College offers a strong educational foundation of critical and creative thinking, communication competency, and a global, multicultural perspective that prepares students for life and work in the 21st century. Our liberal arts, sciences, and career programs provide educational pathways that serve the varied social, economic, and demographic characteristics of our community with a distinctive focus on sustainability. We honor our past, celebrate our present and imagine our future.


Job Description:

GENERAL STATEMENT OF RESPONSIBILITIES:

The Payroll and Human Resources Assistant provides support to Payroll and Human Resources including the processing and maintenance of College payrolls, related payroll reporting functions, recruitment efforts, and general personnel matters. Assists the public, new hires, existing employees, and others by answering inquiries about various programs, services, policies, and procedures while maintaining strict confidentiality of all information and records.

Although this and other assignments within Human Resources require operation in an in-person modality for the majority the work schedule, some degree of remote work may be incorporated.

EXAMPLES OF DUTIES:

1. Assist with the preparation, processing, and monitoring of all College payrolls, using PeopleSoft - Human Resource/Compensation Management System (HR/CMS).
2. Assist Payroll Manager with payroll processing, including data entry for new hires, entering time and attendance for specific populations, ensuring the accurate processing of part-time and work-study payroll applying exceptional attention to detail.
3. Responsible for working closely with HR Assistant in the accurate processing of the adjunct payroll, properly calculating, adjusting, and reconciling payroll records and reporting payroll to the State Comptroller's Office.
4. Assist with administration of employee benefits, including health, dental, life, and long-term disability insurance, Health Care Spending Account and Dependent Care Assistance program, including, as needed, review of such benefits with new hires for New Employee Orientation.
5. Respond to employee inquiries regarding payroll, benefits, and retirement matters in cooperation with the Payroll Manager, including review of employee payroll and personnel records observing and implementing required protocols to safeguard employee information.
6. Compile data and assist with the preparation of reports and/or documents relative to various budgetary, staffing and collective bargaining matters and assist with payroll reports as required for state and federal agencies including Board of Higher Education and U.S. Department of Education.
7. Assist with the planning and coordination of employee benefit and retirement seminars as well as other HR sponsored events such as employee professional development /training programs.
8. Participate in various payroll user group meetings and in related training and information meetings to develop/update knowledge of College and State payroll processing standards.
9. Collect information and generate reports, eligibility documents and/or communications related to employee benefits (i.e. employee buyback records for retirement credit) and assist with Employment Verification requests as needed, consistent with College policy.
10. Other related Payroll/Human Resources duties, as assigned.

Requirements:

MINIMUM QUALIFICATIONS :

1. Associate degree with experience in payroll and/or benefits administration.
2. Strong computer skills, including competency with Microsoft Office Suite with proficiency in use of Excel and Access.
3. Excellent customer service and oral and written communication skills.
4. Enthusiasm for working in a busy, complex environment requiring exceptional attention to detail, and excellent organizational/time management skills.
5. Ability to establish and maintain harmonious professional relationships and work independently and collaboratively as part of a team.
6. Experience working in confidential environment, maintaining the integrity and confidentiality of sensitive employee/employment information.

ADDITIONAL PREFERRED QUALIFICATIONS:

1. Experience with PeopleSoft - HR/CMS and related applications.
2. Human Resources generalist experience in a collective bargaining environment.

Equivalency Statement

Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.


Additional Information:

COMPENSATION : Annual salary range of $60,000 - $63,000, dependent upon qualifications. Includes participation in a comprehensive employee benefits program including option to participate in Massachusetts State Employees' Retirement System. Full-time, Non-unit Professional Position.

APPLICATION DEADLINE: December 15, 2022

COVID VACCINE POLICY: Candidates for employment should be aware that all Cape Cod Community College students, faculty, and staff must comply with the Massachusetts state two-year public college vaccination policy as a condition of employment. Please see College website for details.

Please visit our website at www.capecod.edu for information on Cape Cod Community College.

This appointment is subject to the FY2023 budget appropriations.

Appointment subject to SORI (Sex Offender Registry Information), publicly-accessible Massachusetts CORI (Criminal Offender Record Information) and national background checks.

The College does not provide any measure of assistance for applicants who do not have the ability to work in the United States.

Cape Cod Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and College policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.


Application Instructions:

**ALL APPLICATION MATERIALS MUST BE SUBMITTED ELECTRONICALLY IN ORDER TO BE CONSIDERED.**

Begin the online application process by going to the APPLY NOW link. During the process you will be given an opportunity to upload required documents : a cover letter addressing how you meet the minimum requirements of the position and resume (failure to submit requested documents may result in disqualification). Please note that finalist candidates will be asked to provide three current professional letters of reference and transcripts.

See the FAQ for using our online system. Please contact us if you need assistance applying through this website.

Returning Applicants - Login to your Cape Cod Community College Careers Account to check your completed application.

Company

Cape Cod Community College (4Cs), founded in 1961, delivers educational programs and services to meet the diverse needs of the residents of Cape Cod, the Canal Region, the islands of Martha's Vineyard and Nantucket, and the Greater Plymouth Area. 4Cs is the only comprehensive college on Cape Cod and offers Associate of Arts, Associate of Science, Associate of Applied Science degrees and academic certificate programs in a wide variety of areas.