SCRC Collections Manager

Posting Details

Posting Details

Job #
039180

Department Code
20640-5435

Department
SU Libraries

Job Title
SCRC Collections Manager

Location
Syracuse, NY

Pay Range
Commensurate with Experience

Staff Level
S4

FLSA Status
Exempt

Hours

Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type
Full-time

Campus
Syracuse, NY

Unionized Position Code
Not Applicable

Job Description

SCRC is seeking a Collections Manager to manage the movement of rare, fragile, and unique collection materials within and to/from SCRC -related facilities as well as day-to-day stacks activity. This position will oversee the ongoing stacks activities in SCRC¿s secured spaces located on the 6th floor of Bird Library, in the Belfer building, and at the Hawkins Warehouse. The Collections Manager will create and maintain location records, policies and procedures, and other documentation related to SCRC collections (Special Collections, University Archives and Belfer Audio Archive). They will oversee the safe and responsible movement of all collection material within and between facilities (including palletizing collections for ingest and permanent storage into the Facility as well as preparing materials for shipping to outside vendors). The position will be responsible for direct transport, or arranging the transport, of extremely valuable, fragile, and other specialized collection material outside the purview of the regular Libraries Delivery team responsibilities (including but not limited to material such as record discs, oversize architectural drawings, large 3D artifacts, artwork, and architectural models).

Qualifications

• At least 3 years of experience with warehouse inventory management; experience with library stacks or museum collections preferred.
• Must be able to repetitively bend, lift, push, reach, walk, and carry on a daily basis.
• Physical position involves pushing loaded book trucks and flatbeds, and continual lifting, lowering, and carrying packages unassisted that typically weigh 25 – 35 lbs. and may weigh up to 60 lbs.
• Valid New York State driver’s license required.
• Knowledge of inventory management philosophy and processes.
• Knowledge and experience handling rare and valuable material preferred.
• Experience with lift operation preferred.
• Commitment to support and contribute to an equitable, inclusive, and accessible environment.
• Experience with information systems and web-based applications, such as databases, online search and discovery tools, and cataloging/metadata applications.

Job Specific Qualifications

• Proficient in Microsoft Excel, Microsoft Word, Microsoft Office.
• Familiarity with Filemaker Pro preferred.
• Highly organized and able to handle multiple projects simultaneously.
• Ability to write policies and procedures in a clear and concise manner.
• Ability to perform highly detailed oriented tasks and coordinate with appropriate personnel as required.
• Ability to work with minimal supervision on daily tasks and complete work within deadlines.
• Strong written and verbal communication skills.
• Strong time, organizational, and priority management skills.
• Commitment to excellent customer service.
• Creativity, flexibility, and ability to adapt to change.
• Ability to be a proactive, engaged, and responsive member of team.
• Strong critical thinking skills in understanding, analyzing, and solving problems related to library service and operations.
• Interest in learning new skills and tools.

Responsibilities

• Plan, develop, implement, manage, and assess shelving operations within the secured SCRC stacks spaces located on the 6th floor of Bird Library, in the Belfer building, and at the Hawkins Warehouse, including but not limited to updating and maintaining the accuracy of the location records within SCRC’s collection databases and other documentation related to all SCRC collections (Special Collections, University Archives and Belfer Audio Archive). Develop and maintain shelving retrieval and reshelving processes, accommodating new technologies and systems as needed.
• Manage processes and perform basic stacks management duties including shelving, tracing mis-shelved/missing items, shelf reading, and adding and updating locations in the collections management database. Manage and perform stacks projects related to shifting of collections due to space constraints, processing/cataloguing priorities, or movement to semi-permanent or permanent locations. Train and supervise staff and student assistants to shelve and shift collections as needed.
• Manage the safe and responsible movement of all physical collection material between SCRC -related facilities, including preparing and palletizing collections for ingest and permanent storage into the Facility (MOD2) and for special vendored/outsourced projects. Collaborate with Libraries staff on cross-departmental initiatives and workflow, including planning and executing safe collection moves between facilities.
• Train and work with SCRC staff, Libraries Delivery Team, Libraries Facilities staff, and the Department of Digital Stewardship to ensure all SCRC collections are being handled and transported according to SCRC’s needs and specifications.
• Work with SCRC and Department of Digital Stewardship staff to identify, locate, and prepare for shipping, collections selected for vendored/outsourced projects. Verify contents upon return from vendor with SCRC Processing staff and ensure appropriate permanent shelving location.
• Assist University Archives staff in coordinating the transfer of University records from campus offices.
• Assist SCRC Processing staff with accessioning of new special collections acquisitions, ensuring they are reviewed, inventoried, rehoused, and documented according to SCRC practice prior to locating a new shelf location in one of SCRC’s facilities. Work with SCRC Processing staff to rehouse and provide box lists for existing collections as needed.
• Ensure SCRC stacks in Bird, Belfer and Hawkins are clean and organized. Due to the high level of security of SCRC spaces, arrange and monitor University custodial and facilities maintenance staff as needed. Consult with Conservation Librarian and Lead Archivist as needed if collection materials appear damaged or in danger of being damaged; identify preservation, security, and other issues pertaining to stored material and coordinate with appropriate SCRC or Libraries staff to resolve.
• Transport, or arrange for transport of, highly valuable, fragile, and other specialized SCRC collection material that is unsuitable or unable to be transported by regular Libraries Delivery staff (i.e., highly fragile collections, record discs, large 3D artifacts, artwork, etc.). Ensure the safe handling and transport of select archival materials to and from SCRC off-site storage locations, as directed by SCRC Libraries staff, which are outside of SU Libraries Delivery responsibilities.
• Assist in pick-up of donations locally and outside Syracuse.

Physical Requirements

Tools/Equipment

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link
https://www.sujobopps.com/postings/96922

Job Posting Date
11/21/2022

Application Deadline

Full Consideration By

Job Category
Staff

Message to Applicants