Academic Operations Specialist

Posting Details

Posting Details



Job # 039200 Department Code 00000 Department College of Engineering and Computer Science Job Title Academic Operations Specialist Location Syracuse, NY Pay Range Commensurate with experience Staff Level S5 FLSA Status Exempt Hours
Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs. Job Type Full-time Campus Syracuse, NY Unionized Position Code Not Applicable Job Description
Graduate program administration responsibilities include graduate admissions processing; Research/Teaching Assistant appointments; Fellowship nominations; maintenance of student records and email listservs; advisor assignments; revisions of graduate handbook; organization/scheduling of graduate student orientation and M.S. project presentations. Program curricula support involves semester-by-semester course scheduling. Act as search administrator to process departmental faculty and staff hiring searches. Other academic related duties within department. Qualifications

• Bachelor’s degree or equivalent plus 5+ years of work experience preferably in an academic environment; computer skills; organizational experience preferred; ability to problem solve issues for graduate students, faculty, and staff.

Job Specific Qualifications

• Strong attention to detail and high level of discretion and confidentiality required.
• Seamlessly handle multiple priorities.
• Current knowledge of university policies and practices and excellent working relationships with personnel at all levels across campus.
• Advanced knowledge of Microsoft Office including excel.
• High level of data gathering ability, analytical skills, ability to read and interpret documents, management and delegation skills; strong organizational skills, advanced verbal and written communication skills; ability to prioritize tasks and manage multiple projects.

Responsibilities

• Graduate program administration responsibilities include graduate admissions processing; Research/Teaching Assistant appointments; Fellowship nominations; maintenance of student records and email listservs; advisor assignments; revisions of graduate handbook; organization/scheduling of graduate student orientation and M.S. project presentations; forms processing (Programs of Study, Certification of Full-time Status, Add/Drop, Petitions to Faculty, Proposals for Independent Study, Request for Examination); certification of non-thesis M.S. degrees and degree audits for thesis MS and PhD students. For international students, facilitate the processing of Optional Practical Training ( OPT ) and Curricular Practical Training ( CPT ) requests, and F-1 Visa Extensions. Required to work in coordination with the Graduate Program Directors.
• Program curricula support involves semester-by-semester course scheduling for entire department, room reservations for classes, registration permissions, schedule adjustments, submission of curriculum changes to the University Senate through Curriculog, and coordination of course evaluations at the end of each semester. Required to work in coordination with the Undergraduate Program Directors and Chair on all ABET accreditation-related matters. Maintain undergraduate email listservs.
• Act as search administrator to process departmental faculty and staff hiring searches, search waiver requests, and hiring proposals. Prepare faculty and staff appointment letters for review and work with Academic and Faculty Affairs for necessary approvals. Collaborate, where necessary, with the Center for International Services regarding international hiring guidelines, including necessary Visa activities. Input and maintain HR appointments for departmental faculty and staff. Prepare worker’s compensation reports as needed. Participate in search committees as requested. Monitor faculty and staff leaves of absence.
• Assist with development of academic program marketing materials and administer department social media accounts.
• Organize new graduate student orientation each year; Organize and schedule BMCE MS Capstone Presentations, BEN and CEN senior design presentations, and certify graduate student degrees three times a year.

Physical Requirements
* Tools/Equipment
* Application Instructions
In addition to completing an online application, please attach a resume and cover letter. About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu. About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal. EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities. Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members. Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity. Quick Link https://www.sujobopps.com/postings/96992 Job Posting Date 11/29/2022 Application Deadline Full Consideration By Job Category Staff Message to Applicants