Posting Information

Posting Information

Posting Number


Posting/Functional Title

Grant Administrative Assistant

University Pay Plan Title

Grant Secretary


San Marcos


Department of Agricultural Sciences

Recruitment Type

Open to All

Job Type


Monthly Salary

$1,009 - $1,166

Job Category


Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
  • Experience administering multi-year programs/projects.
  • Experience with USDA grant administration
  • Knowledge of grant financial reporting
  • Self-motivated with excellent time management skills.
  • Effective communication skills – orally, verbally, and visually.
  • Demonstrated excellence in grant bookkeeping.
  • Demonstrated excellence in office procedures, phone etiquette, recordkeeping, grant budgeting, and reporting.
  • Demonstrated experience with bookkeeping software and other office software (MSWord, MSExcel, Quickbooks, Quicken etc)
  • Ability to work alone and collaboratively as part of a team.
  • Genuine interest in working for the betterment of small-scale, diversified agricultural operations in Texas.
Preferred Qualifications
  • Event planning, graphic design, and/or website management experience.
  • Experience working with TXST SAP administration.
Job Description

The Grant Administrative Assistant will support grant staff in administrative processes, budgeting, record keeping, creation of written and visual materials, and event coordination. The Grant Admin will be responsible for assisting grant staff with administrative and program functions in accordance with university policies and procedures.

Job Duties
  • Perform all administrative functions of the grant, such as purchasing, accounting, reimbursements to participants, timekeeping, and travel arrangements for grant staff.
  • Keep a calendar of meetings and appointments for the Program Director, schedule appointments and remind staff of upcoming events.
  • Manage record keeping for staff meetings, including follow-up on action items.
  • Monitor transactions to grant budgets and develop monthly reports to Program Director and Grant Director.
  • Help plan and arrange activities and events by handling arrangements with caterers, making room and facility reservations and assisting in setup of food and tables.
  • Assist in the preparation of information pieces such as fliers, brochures, social media content, and conference programs.
  • Assist with website management as needed.
  • Perform other duties as assigned.
Additional Information to Applicants

Job Open Date


Job Close Date (posting closes at midnight)

Open Until Filled


Normal Work Days

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start


Normal Work Hours End


Posting Notices

Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system., You will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Texas State University is a member of the Texas State University System. Texas State University is an EOE .

Texas State is committed to increasing the number of women and minorities in administrative and professional positions.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link
Applicant Document
Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcripts (all in one document)
  4. List of References
Optional Documents
  1. Letter of Recommendation #1
  2. DD 214/DD1300
  3. Letter of Recommendation #2
  4. Letter of Recommendation #3
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you currently hold or have the ability to obtain a drivers license within 90 days of employment?
    • Yes
    • No

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