Program Assistant, Categorical
Job Opening Date:
November 30, 2022
Job Closing Date:
Mission Viejo, CA
Pay Grade, for more information click on this
Pay Rate Type:
Tuesday -Thursday 9:00 AM - 3:00 PM and Friday 9:00 AM - 4:30
Hours Per Week:
Percentage of Employment:
Months of Employment:
C.S.E.A Classified Bargaining Unit Salary Schedule, Range 118.
Starting Salary at $ 2,694.38 per month.
Initial Screening Date: January 3, 2023
This position supports the training of Orange County foster
parents and relative caregivers through the Foster and Kinship Care
Education ( FKCE) program at Saddleback College.
This position is categorically funded.
1. Employment in this position is contingent upon the Foster and
Kinship Care Education ( FKCE) program funds.
Class specifications are intended to present a descriptive list of
the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed
within the job.
Under general supervision, provides word processing and other
computer operation services in support of the assigned grant funded
program; performs a variety of administrative office support duties
of a general or specialized nature; and provides information and
assistance to students, faculty, staff, and the general public. May
provide training and work direction to student workers if
This class is distinguished from similar classifications in that
the position assigned to this class is categorically funded, not
financed by District funds. The incumbent works with students and
faculty to implement the activities of a grant program. Duties
include assisting faculty and classified staff by performing word
processing and other administrative support functions that further
the goals of the grant program and support division-wide activities
The following duties are typical for this classification.
Incumbents may not perform all of the listed duties and/or may be
required to perform additional or different duties from those set
forth below to address business needs and changing business
Provide word processing and other computer operation services in
support of the assigned grant funded program; produce letters,
manuals, syllabi, handbooks, course materials, board agendas,
position announcements and reports; create and maintain originals
of documents; distribute finished materials as appropriate.
Participate in preparing a variety of required and comprehensive
reports within the assigned grant funded area.
Serve as receptionist for assigned grant funded program; receive
office and telephone callers; provide material and information in
response to requests for information related to program; convey
telephone messages; refer callers to appropriate staff for further
assistance as needed.
Follow up on registration problems for the assigned grant funded
area; respond to questions and inquiries from students regarding
registration guidelines and procedures.
Provide assistance to students and staff in the orientation
process; attend orientation meetings, collect student paperwork,
make copies of documents as necessary and respond to questions and
Proctor tests to students within the program; inform students of
directions; maintain a quiet testing environment for students, and
ensure security of test materials; maintain confidentiality of
confidential and/or sensitive matters with regard to test
Verify and review materials, applications, records, files, and
reports for completeness and conformance with established
regulations and procedures; apply applicable policies and
procedures in determining completeness of applications, records,
files, and reports; collect and process appropriate
Design, develop and prepare a variety of graphics, brochures,
flyers, charts and other documents utilizing desktop publishing
hardware and software.
Maintain accurate and up-to-date files and records for assigned
program; develop and monitor various logs, accounts, and files for
current and accurate information; verify accuracy of information,
researching discrepancies and recording information; organize and
maintain filing systems.
Provide program information to students and faculty; assist in
preparing program materials; receive, sort, and deliver
Perform related duties as required.
The following generally describes the knowledge and ability
required to enter the job and/or be learned within a short period
of time in order to successfully perform the assigned duties.
Office procedures, methods, and equipment including computers and
applicable software applications such as word processing,
spreadsheets, and databases.
Current word processing, spreadsheet and database programs,
methods, and techniques.
Basic principles of business letter writing and basic report
Methods and standards used in processing College paperwork.
Principles and practices used to establish and maintain files and
information retrieval systems.
Basic principles and techniques used in public relations including
methods and techniques of proper receptionist and telephone
Principles and practices of public relations.
Work organization principles and practices.English usage, grammar,
spelling, punctuation, and vocabulary.
Understand the organization and operation of the assigned program
area as necessary to assume assigned responsibilities.
Understand, interpret, and apply general administrative and office
policies and procedures.
Perform a variety of office support and clerical duties and
activities of a general and specialized nature for an assigned
Respond to requests and inquiries from students, staff, or the
public; effectively present information in person or on the
telephone to students, staff or the public.
Proctor tests and examinations, maintaining confidentiality of
Use sound judgment in recognizing scope of authority.
Type or enter data at a speed necessary for successful job
Compile and organize data and information.
Maintain filing systems.
Exercise good judgment in maintaining information, records, and
Plan and organize work to meet schedules and changing
Operate office equipment including computers and supporting word
processing, spreadsheet, and database applications.
Adapt to changing technologies and learn functionality of new
equipment and systems.
Work under steady pressure with frequent interruptions and a high
degree of public contact by phone or in person.
Work with and exhibit sensitivity to and understanding of the
varied racial, ethnic, cultural, sexual orientation, academic,
socio-economic, and disabled populations of community college
Communicate clearly and concisely, both orally and in
Establish and maintain effective working relationships with those
contacted in the course of work.
EDUCATION AND EXPERIENCE GUIDELINES:
Any combination of education and experience that would likely
provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Equivalent to the completion of the twelfth grade. Completion of
college level course work in business administration or a related
field is highly desirable.
Two years of specialized clerical or office experience preferably
involving extensive public contact.
License or Certificate:
A valid California driver’s license and proof of insurability may
be required for some positions to drive a District or personal
vehicle to attend meetings or pick up/deliver documents or other
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met
by an employee to successfully perform the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential job
Work is performed primarily in a standard office setting, typically
at a desk or computer terminal; subject to noise from office
equipment operation; frequent interruptions and contact in person
and on the telephone with students, academic and classified staff,
Primary functions require sufficient physical ability and mobility
to work in an office setting; to stand or sit for prolonged periods
of time; to occasionally stoop, bend, kneel, crouch, reach, and
twist; to lift, carry, push, and/or pull light to moderate amounts
of weight; to operate office equipment requiring repetitive hand
movement and fine coordination including use of a computer
keyboard; to verbally communicate to exchange information; and may
occasionally travel to other offices or locations to attend
meetings or to pick up or deliver materials. Vision: See in the
normal visual range with or without correction. Hearing: Hear in
the normal audio range with or without correction.
SPECIAL COVID-19 NOTICE:
Interviews may be held in-person (following all necessary
precautions) or in a virtual format. Employees must reside in
California while employed with the South Orange County Community
College District (SOCCCD), even during remote work. Thank you for
your continued interest in working at the SOCCCD.
The SOCCCD is committed to protecting the health and wellbeing of
students, faculty, staff, administrators, and the communities it
serves. Beginning January 8, 2022, all employees and volunteers
must be fully vaccinated (as defined by the Centers for Disease
Control) against COVID-19 unless approved as exempt due to a
verified disability/medical condition or sincerely held religious
belief (as defined in federal or state laws and regulations). More
information can be found on our District website by visiting
NOTICE TO ALL CANDIDATES FOR EMPLOYMENT:
The Immigration Reform and Control Act of 1986, Public Law 99-603,
requires that employers obtain documentation from every new
employee which authorizes that individual to accept employment in
this country. SOCCCD will not sponsor any visa applications.
A California Public Employees Retirement System (CalPERS) retiree
may not accept employment until after the first 180 days of
retirement. Anyone retired from CalPERS accepting permanent
employment with this District will be required to reinstate as an
active CalPERS member. Please contact CalPERS for additional
information regarding your retirement status.
Any active vested member of California State Teachers Retirement
System (CalSTRS), who accepts employment with the District to
perform service that requires membership in CalPERS, is eligible to
elect to continue retirement system coverage under CalSTRS
If you require special accommodations in the application and/or
selection process, please notify District Human Resources at least
two (2) business days prior to the Job Close Date/Initial Screening
Date, by either calling (949) 582-4850 or sending an e-mail to
Report to work on a regular and consistent basis, as scheduled, to
CAMPUS CRIME AND SAFETY AWARENESS:
Information regarding campus crime and safety awareness can be
found at www.saddleback.edu or www.ivc.edu. Paper copies are
available in the District Human Resources office upon
DIVERSITY, EQUITY, INCLUSION, AND EQUAL EMPLOYMENT OPPORTUNITY
The South Orange County Community College District is committed to
creating an academic and work environment that fosters diversity,
equity and inclusion and equal opportunity for all, and ensures
that students, faculty, management and staff of all backgrounds
feel welcome, included, supported, and safe. Our culture of
belonging, openness, and inclusion, makes our district a unique and
special place for individuals of all backgrounds.
Our District and our colleges are looking for equity and
inclusion-minded applicants who represent the full diversity of
California and who demonstrate a sensitivity to the understanding
of diverse academic, socioeconomic, cultural, disability, gender
identity, sexual orientation, and ethnic backgrounds present within
our community. When you join our District, you can expect to be
part of an exciting, thriving, equity-focused, and inclusive
community that approaches higher education with the lens of social
justice and collaboration among students, faculty, staff,
administration, and community partners. In deciding whether to
apply for a position with our District, you are strongly encouraged
to consider whether your values align with our District’s mission
and goals for EEO, Diversity, Equity, and Inclusion.
SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
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