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Program Coordinator II - UM Western

Job Details



Program Coordinator II



Department: Education Division: Tribal Teacher Education Grants Programs
Position: 25-40 Hours per week; benefits including Health Insurance
Wage: $16.535/hour
Union Affiliation: FOCUS-MFPE
Grant: Position is funded from a grant through August 2, 2024, with possibility for extension

Description



The Tribal Teacher Education Grants Programs in collaboration with the Education Division is seeking a professional Remote Tribal Grant Partnership Student/Faculty Support Specialist to co-coordinate on-campus support for off-campus students and faculty with the Project Director (PD) of USDOE/OIE Native Teachers Preparation. This Specialist would be responsible for becoming the vector between off-site program delivery and on-campus resources. These responsibilities will include: digital support for Moodle, Outlook, Banner and DAWGS; financial aid support; admissions; mental health connection; registration and graduation; billing and grant budget support. This position will require knowledge of multiple services and frequent collaboration with staff across campus and some off-campus travel. Position is funded from a grant through August 2, 2024, with possibility for extension.



Duties


  • Financial aid support in helping with process (e.g., consortium agreements, Native American Tuition Waivers, schedules
  • Academic advising support including maintaining plans of study and
  • Support PD in managing scholarship process: requests, thank you letters, accounting
  • Assist students/faculty in registrar processes: registration, enrollment, add/drop, graduation/audits
  • Assist students in admissions process: application, transcripts, Immunization records
  • Assist PD in managing Business Office activities: grant reports, reimbursements, internal accounting
  • Keep detailed records for advising, registration, admissions, travel, funds
  • Support in fund raising activities: grant writing, events, and management Grant and Development funds
  • Help faculty access and manage their Moodle courses, and help students access and use their Moodle courses
  • Help students and faculty set up and problem solve use of Outlook, DAWGS, Anthology and Moodle
  • Use Banner as needed resolve problems by access data related to admissions, enrollment/registration, financial aid, billing, and other requirements to ensure that students can move through the program as seamlessly through their plans of study as possible
  • Assist students and faculty in using Anthology for Teacher Education Program (TEP) requirements
  • Responsive problem solving with PD related to ad hoc issues arising around student and faculty needs
  • Participate in Education Division Meetings
  • Support faculty and students around TEP
  • Travel occasionally to remote campuses during advising
  • Keep meeting minutes
  • Manage student files
  • Assist in travel arrangements
Requirements


  • Minimum Associate’s Degree in Education or Business
  • Skills in using various data and learning platforms as well as basic operational software programs
  • Positive affect and professional disposition
  • Strong interpersonal skills for working with diverse individuals with directness, kindness, tact and sensitivity
  • Commitment to continuous communication with Project Director and relevant campus offices
  • Ability to problem solve, resolve conflicts, and facilitate resolutions
  • Excellent oral, written and editing skills
  • Strong initiative and ability to work independently with minimal direct supervision
  • Commitment to maintaining confidentiality of records, handling sensitive information carefully and making good judgments
  • Deal with conflict in calm and productive manner
  • Valid Driver’s License


Preferred


  • Bachelor’s Degree
  • Knowledge of UMW digital platforms: Moodle, Banner, DAWGS, Anthology, Outlook
  • Previous work in higher education
  • Previous experiences in working with Native peoples


The University and Dillon Area



The University of Montana Western is a dynamic, innovative, undergraduate university with over 70 full-time faculty and over 1,200 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UMW may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UMW, as legally required (e.g., Form I-9).

Application


Review of applications will begin immediately, but will remain open until the position is filled.

A complete application Includes:

  1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
  2. Curriculum Vitae (If Applicable)
  3. Official or Unofficial undergraduate and graduate transcripts (Official transcripts will be required at time of hire)
  4. Professional References – names and contact information for three (3) professional references.

Job Location Dillon, Montana, United States
Position Type Full-Time/Regular
Salary 16.53 - USD

Company

University of Montana.

At UM, we approach everything with creativity because that’s what this evolving world needs. We are stewards of this place, its history and our future. We are driving forward together, affecting change that is right for our place and people. We know of no better place than Montana and its university to make a lasting impact on the common good.

As Montana’s flagship university, we set a high bar for academic studies, creative accomplishments and scientific exploration which benefit our students, our community and the world at large.

The University draws a diverse, global population to Missoula – our home and the state’s second-largest city with about 80,000 residents – and helps cultivate an educated, engaged and vibrant community. Our students receive a world-class education in a broad range of subjects that include the arts, sciences, trades, graduate and postdoctoral study and professional training.

Our main campus, nestled in the heart of western Montana’s stunning natural landscape, spans 56 acres at the base of Mount Sentinel and along the Clark Fork River, and includes the park-like Oval at the center of campus, more than 60 architecturally unique buildings and a 25,200-seat football stadium. UM's 180-acre South Campus offers student housing, a golf course, soccer fields and an outdoor track facility. Missoula College occupies two sites, one just across the river from the main campus, and one on the southwest side of Missoula.

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