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Job No. 521332 ITS Budget

Employer
California State University, Bakersfield
Location
California, United States
Salary
Salary Not specified
Posted Date
Nov 30, 2022

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CLASSIFICATION TITLE: Administrative Analyst/Specialist Exempt II

UNION CODE: R09

FT/PT: Full-time

PAY PLAN: 12-month

CSU CLASSIFICATION SALARY RANGE: $5,022 - $9,083

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants

SPECIAL INSTRUCTIONS TO APPLICANT:

FOR PRIORITY CONSIDERATION, applications must be received by November 30, 2022; however, the position will remain open until filled.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy [calstate.policystat.com] and questions may be sent to hr@campus.edu.

POSITION PURPOSE: Under the general direction of the Associate Vice President (AVP) and Chief Information Officer (CIO), the Information Technology Services (ITS) Budget & Analysis Officer is responsible for independently performing complex administrative, financial analysis, and budget monitoring work within the Office of Information Technology Services. The position will address the flow of budget information between the University Budget Office and Information Technology Services, centralize/analyze all ITS financial information, and track both non-state and state funds. The ITS Budget & Analysis Officer will also assist the AVP & CIO in performing more complex and in- depth analysis such as preparing the ITS budget and resource planning, preparing budget to actual analysis, revenue, and expense projections, reporting of salary and benefits, position control, and space management.

DUTIES & RESPONSIBILITIES:

Divisional Budget Oversight
  • Independently conduct highly complex analysis and perform functions related to budget and financial management for all departments within Information Technology Services.
  • Administration/management of ITS, Reprographics and trust funds such as RunnerCard, Student Technology Fee, and the Telecom Fee Budget, which includes complex accounting, financial and budgetary analysis.
  • Provide recommendations to management regarding the projection and allocation of resources to improve effectiveness and efficiency with regards to policies and operational impact.
  • Prepare clear, concise, and complete reports and other written materials on a variety of financial, budgetary, and administrative issues.
  • Monitor budgets for short- and long-term objectives and strategic goals including trend analysis, reconciliation, report preparations, budget account review, and year-end closing.
  • Prepare variance analysis - (actuals vs prior year, actuals vs budget, actual vs projections).
  • Verify all ITS Campus and Cabinet Carry Forward Funding Requests before forwarding to appropriate BAS office for processing.
  • Frequently provide timely and accurate reporting information in response to customer and management inquiries that suggest evidence of a strong understanding of GAAP/GASB compliance policies.
  • Coordinate with Business and Administrative Services Budget Analyst and Chief Budget Officer on annual budgets.
  • Attend and participate in all ITS or BAS meetings that require budget expertise

Position Control
  • Verify all ITS staff transaction forms including, new hires, terminations, reclassifications, IRP's, etc., in relation to position control before forwarding to HR. Work directly with University Budget and ITS Directors to verify position counts and funding sources.
  • Develop and maintain processes for tracking current year position control expenditures throughout the departments and prepare summary reports for management.

Space Management & Planning
  • Work with head of Space Management and Planning on space analysis.
  • Perform space utilization reports and gather information on availability vs. need vs. Chancellor office Space policies.
  • Develop presentations and reports necessary for the Space Management Committee.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – A Bachelor's degree and four (4) years of recent (within 4 years) related fiscal and budgetary analysis experience, budgetary management experience, and/or experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Work experience should demonstrate complex budget analysis competency.

SKILLS, KNOWLEDGE & ABILITIES (SKA's) –
  • Regular and reliable attendance is required.
  • Advanced knowledge of operational and fiscal management.
  • Thorough knowledge of and ability to apply extensive expertise to complex administrative specialties.
  • Analyze situations accurately and develop an effective course of action.
  • Working knowledge of the principles and practices of public finance, administrative personnel, fiscal management and cash-flow management; research techniques and statistical principles and procedure.
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
  • Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
  • Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
  • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
  • Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
  • Thorough knowledge of English grammar, spelling and punctuation.
  • Ability to interpret, communicate and apply policies and procedures.
  • Demonstrated ability to maintain a high degree of confidentiality.
  • Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
  • Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
  • Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.

PREFERRED QUALIFICATIONS:
  • Bachelor's degree in accounting.
  • Certified Public Accountant (CPA)
  • Experience with analysis software such as Tableau, power BI, dashboards, etc.
  • Expert level Excel proficiency.
  • Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: SEDENTARY WORK – involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds.

ENVIRONMENTAL FACTORS: N/A

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Not Mandated

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.


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