Job No. 521092 Chemical Hygiene Officer

CLASSIFICATION TITLE: Administrative Analyst/Specialist Exempt II

UNION CODE: R09

FT/PT: Full-time

PAY PLAN: 12-month

ANCTICIPATED HIRING RANGE: $5,022 - $5,671

However, offer amount will be commensurate with candidate's experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $5,022 - $9,083

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants

SPECIAL INSTRUCTIONS TO APPLICANT: CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy [calstate.policystat.com] and questions may be sent to hr@campus.edu.

POSITION PURPOSE: The Office of Safety and Risk Management (SRM) contributes to a total learning environment by providing support, guidance, and leadership.

Under general direction of the Hazardous Materials Manager, the Chemical Hygiene Officer performs moderate to complex duties in support of the University's Chemical Hygiene Plan. The position is responsible for implementing the Chemical Hygiene Plan, monitoring, and assessing hazardous and unsafe situations, and developing measures to assure the safety of faculty, staff, and students, with respect to chemical, mechanical, electrical, environmental, and biological safety. The incumbent will ensure Cal/OSHA, EPA, Ed Code and CSU standards are maintained with respect to the storage and use of chemicals on campus. The incumbent will have the authority to discontinue the laboratory activities of any individual or program that is not in compliance with mandatory safety regulations and reporting or are engaged in unsafe laboratory practices. In addition, the position will provide critical oversite of all laboratories within the campus and will have access to all state buildings where chemicals reside.

DUTIES & RESPONSIBILITIES:

Chemical Hygiene Plan Administration

• Responsible for developing, implementing, and maintaining the Chemical Hygiene Plan for the University which is designed to eliminate or minimize employee exposure to hazardous chemicals in laboratories.
• Monitor, review, and seek ways to improve the chemical hygiene plan.
• Collaborate with administrators and other employees to assist in the development and implementation of appropriate chemical hygiene policies and practices.
• Promote a culture of safety and appropriate chemical hygiene practices.
• Assist Principal Investigators/Course Instructors in the development of appropriate laboratory safety procedures.
• Ensure all SDS forms are available and current in Risk & Safety Solutions.
• Keep current on legal requirements concerning regulated substances.
• See that appropriate audits are maintained.
• Help building marshals and department chairs to develop precautions and adequate facilities.
• Oversight of chemical stockroom.
• Provide regular, formal, chemical hygiene and housekeeping inspections in stockrooms and storerooms, laboratory ventilation, sinks and clean up areas, etc.
• Regularly inspect all safety and emergency equipment such as fume hoods, fire equipment, eye stations and deluge showers, protective apparel, etc. to ensure it is in good working order.
• Maintain records such as training inspections, medical, inventory, accident, and spills records, etc.
• Utilize mobile devices and tablets to operate assessment, inspections, and chemical inventory.

Administrative/General Duties

• Review all purchase orders that include chemical reagents.
• Monitor procurement, use, and disposal of chemicals used in the lab.
• Work with supervisor and campus units to coordinate workflow and activities to ensure seamless operations.
• Identify and determine cause of problems and develop and present, in writing, recommendations for improvement of established processes and practices.
• Work with supervisor to initiate and implement plans to solve problems.
• Maintain contact with customers and solicit feedback for improved services.
• Maximize productivity through proficient use of appropriate software applications and technology, planned training and performance initiatives.
• Prepare progress reports and inform supervisor of project status and deviation from goals.
• Ensure completeness, accuracy and timeliness of all operational functions.
• Prepare and submit reports as requested and required to meet department goals and compliance requirements.
• Assist supervisor in communicating and maintaining guidelines and procedures to support the functions of the unit.

Training

• Ensure proper annual training of Technicians through planning, scheduling, assigning, and administering appropriate EH&S safety & compliance training for affected individuals including technicians, faculty, and students.
• Create training material including manuals, online training, desktop procedures, standard operating procedures and other educational materials to train campus administrators and others on features of RSS.
• Review all lab procedures, including all new procedures to be introduced.
• Ensure that staff training, and facilities are adequate for materials ordered.
• Inform of and enforce chemical hygiene rules with all workers.
• Provide adequate training for all workers regarding safety, chemical hygiene and chemical hazards.
• Determine the appropriate protective equipment required and ensure that it is available and in standard working order.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – Bachelor's degree in chemistry, occupational health, industrial hygiene, or related science degree and/or equivalent training and four (4) years of recent (within 3 years) administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs in a laboratory or chemical storeroom setting.

SKILLS, KNOWLEDGE & ABILITIES (SKA's) –

• Regular and reliable attendance is required.
• Thorough knowledge of and ability to apply expertise in the theories, principles, methods, and practices associated with the Chemical Hygiene Program, including applicable internal policies and procedures and pertinent laws and regulations.
• Ability to respond to hazardous materials emergency situations, incidents, or accidents in a calm and professional manner.
• Thorough knowledge of federal, state, and local hazardous waste management regulations requiring substantial judgment and discretion in interpreting and applying them.
• Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization.
• Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas.
• In-depth knowledge in project management including research and analytical methodologies.
• Ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far-reaching impact.
• Ability to understand and analyze moderate to complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations.
• Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects.
• Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system.
• Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives.
• Computer literacy in a PC based Windows environment is required, with particular emphasis on Microsoft Word, Excel, PowerPoint, Outlook, Risk Safety Solutions, CSU Learn and CSU Bridge and the internet to assist in the preparation of correspondence, reports, calendars, and other documents as required by this position.
• Demonstrated ability to research, draft and compose communication correspondence and standard departmental reports.
• Ability to organize multiple assignments, set priorities, meet deadlines; reschedule assignments based on shifting priorities, and following up on assignments independently.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including, on-line systems, Internet, as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure.
• Possesses a customer-oriented and service-centered attitude.

PREFERRED QUALIFICATIONS:

• Certified Chemical Hygiene Officer (CCHO).
• Specialized training in chemical hygiene, Certified Industrial Hygienist, Certified Safety Professional, Certified Radiation Safety Officer.
• Previous experience serving as Chemical Hygiene Officer and running a Chemical Hygiene Program.
• Five years of experience in an academic laboratory position
• Experience coordinating logistics for programs and/or special events.
• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude

PHYSICAL DEMANDS: LIGHT WORK – involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds.

ENVIRONMENTAL FACTORS:

• Is exposed to excessive noise
• Is around moving machinery
• Is exposed to dust, fumes, gases, or radiation, microwave
• Drives motorized equipment
• Other: R. Respiratory
• Physically able to wear various forms of protective equipment and a respirator.

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017.

CONFLICT OF INTEREST: A "designated position" in the CSU's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.


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