Analyst/Specialist Exempt II
ANCTICIPATED HIRING RANGE:
$5,022 - $5,671
However, offer amount will be commensurate with candidate's
experience, education, skills, and training.
CSU CLASSIFICATION SALARY
$5,022 - $9,083
CSUB offers a best-in-class benefit
package for eligible employees that includes an array of medical
plans, choice of dental plans, vision coverage, retirement
participation in CalPERS, CSU tuition waiver, up to 24 vacation
days per year, sick leave with unlimited accrual, 14 paid holidays
per year and more! See our benefits
for additional information.
CANDIDATES ELIGIBLE TO APPLY:
Open to all
SPECIAL INSTRUCTIONS TO APPLICANT:
FOR PRIORITY CONSIDERATION
, applications must be
received by November 4, 2022
; however, the
position will remain open until filled.
Remote or Hybrid Work Schedule Possible
faculty, staff, and
students who are accessing campus facilities to be immunized
or declare a medical or religious
exemption from doing so. Any candidates advanced in a currently
open search process should be prepared to comply with this
requirement. The systemwide policy can be found at
CSU Vaccination Policy [calstate.policystat.com]
may be sent to email@example.com
Under the general direction of
the Director of Sponsored Programs Post Award (SPPA), the Lead
Grants Analyst/Fiscal Compliance, provides expertise for fiscal
control, accounting, billing, financial reporting and
administrative functions of individual grants and contracts awarded
by Federal, State, and other agencies for the support of sponsored
research, training, and public services programs. The incumbent
monitors all grant-related functions; ensures that expenses are
allocable and in compliance with project scope and funding agency
guidelines/policies; trains and instructs PI/PDs and grant
coordinators regarding post-award management and restricted funds
monitoring; answers questions and guides grant coordinators and
administrative staff regarding purchasing, travel, human resources,
and participant costs to ensure accuracy and compliance with all
relevant regulations. The Lead Grants Analyst will also attend
training workshops for career development, participate in staff
meetings, and contribute to the implementation of special projects
DUTIES & RESPONSIBILITIES:
Lead Grant Analyst in Post Award Transactions; New Award
Set-Up; Award Closeout
Lead Grant Analyst for All New
- Review, analyze, and issue grant status reports.
- Responsible for analysis, design, implementation, and
evaluation of various administrative systems to support
organizational operations, including the creation of policies and
procedures that will support office and grant administration.
- Act as an internal and external resource on policy and
procedural matters in multiple areas.
- Apply extensive and in-depth knowledge expertise in the
principles, methods and practices associated with the functions of
- Apply extensive and in-depth knowledge of project management
including research and analytical methodologies.
- Serve as a high-level individual contributor providing
expertise and functional leadership, providing lead work direction
to other professional and technical staff (Deans, Budget Analysts,
PIs, PDs, Coordinators, various departments, SPPA Analysts and
Accountants). Provide advice and guidance to PIs and PDs on grant
funding policies, regulations, and procedures.
- Independently manage and implement highly complex
- Independently review and approve various grant documents,
including hire forms, financial reports, with final sign off from
Director. Use substantial judgement in the analysis,
interpretation, and application of complex data.
- Provide oversight of Student Assistants.
Lead Grant Analyst in the Setup and Maintenance of
Sponsored Programs/Grants Module
- Responsible for reviewing all contracts, agreements, MOU's,
LOUs, and sub awards thoroughly to ensure that the information on
the funding instrument matches the proposal.
- Serve as a high-level and diverse contact within the university
system and with outside entities and agencies.
- Responsible to providing training and clarifications of
contract and award terms to the Analysts and Finance Group, Primary
Investigators (PIs), Project Directors (PDs), and Coordinators,
School Deans and Budget Analysts.
Lead Grant Analyst for LCD and EBDR Payroll
- Act as the subject-matter expert in Sponsored Programs
- Serve as the project lead in building and set up of grants into
- Provide training to staff.
- Troubleshoot technical errors.
- Maintain database for recording and tracking grant awards,
create and distribute reports, summaries, and analyses as
- Run and maintain attribute reports (Award-Project Attributes,
Award-Project Closeout Report).
EDUCATION & EXPERIENCE –
- Serve as the Lead Analyst for oversight of Labor Cost
Distribution (LCD) and Employer Benefits Distribution Report (EBDR)
- Responsible for running monthly LCD reports in the CMS
- Serve as the key contact with HR Manager to collect monthly
- Provide training and technical support to staff, PIs, PDs, and
Coordinators in reading and understanding these payroll
Equivalent to a
bachelor's degree in appropriate area of specialization and four
(4) years of recent (within 3 years) administrative or fiscal
compliance work experience involving the study, analysis, and/or
evaluation leading to the development or improvement of
administrative policies, procedures, practices, or programs. Work
experience should demonstrate complex budget analysis
SKILLS, KNOWLEDGE & ABILITIES (SKA's) –
- Regular and reliable attendance is required.
- Working knowledge of general policies, procedures and
compliance requirements of grant and contract administration.
- Thorough knowledge of and ability to apply extensive expertise
to complex programs and/or administrative specialties, including
pertinent laws and regulations.
- Demonstrated expertise in and advanced knowledge of the
principles, problems, and methods of public and business
administration and operational and fiscal management.
- Expertise in administrative survey techniques, operations and
systems analysis, statistical and research methods, and the ability
to interpret and evaluate results to develop sound conclusions and
recommend new or revised policies.
- Ability to understand problems from a broad, interactive
perspective and discern applicable underlying principles to
conceive of and develop strategic solutions.
- Ability to work with representatives from public and private
entities and handle potentially sensitive situations.
- Demonstrated consultative skills in working with internal and
external constituent groups.
- Ability to effectively present ideas and concepts in written or
presentation format and use consultative and facilitation skills to
- Demonstrated customer service experience requiring a very high
level of diplomacy and professionalism.
- Ability to use tact and diplomacy to effectively handle a broad
range of high level and sensitive interpersonal situations with
diverse personalities, and to respond appropriately to conflicts
- Ability to initiate, establish, and foster communication and
teamwork by maintaining a positive, cooperative, productive work
atmosphere in the University with the ability to establish and
maintain effective working relationships within a diverse
population and with those from various cultural backgrounds.
- Excellent communication skills: ability to effectively
communicate information in a clear and understandable manner, both
verbally and in writing.
- Thorough knowledge of English grammar, spelling, and
- Ability to interpret, communicate and apply policies and
- Ability to maintain a high degree of confidentiality.
- Excellent organizational and time management skills with the
ability to set own priorities to coordinate multiple assignments
with fluctuating and time-sensitive deadlines.
- Excellent computer skills and competence with a variety of
computer applications including word-processing, spreadsheets,
databases, on-line systems, Internet as well as online calendaring
- Working knowledge of or ability to quickly learn University
- Must be willing to travel and attend training programs off-site
for occasional professional development.
- Must be able to work occasional holidays and adjust working
hours to meet special jobs. May be called back periodically to
perform work as needed on an emergency basis.
- Experience with PeopleSoft, On-Base, and/or Sponsored Programs
- Demonstrated skills in an institutional/educational environment
utilizing a customer-oriented and service-centered attitude.
SEDENTARY WORK – involves mainly
sitting; minimal walking and standing; lifting light weight objects
limited to 15 pounds.
Only those applicants possessing
experience most directly related to the immediate needs of the
office will be invited to appear before a Qualifications Appraisal
Board for the purpose of appraising training, experience, and
interest in the position.
CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION:
shall be the policy of the CSU in filling vacant CSUEU bargaining
Units 2, 5, 7 & 9 positions to fill such vacancies from among
qualified individuals currently employed on-campus except when it
is determined that it is necessary to appoint outside applicants to
meet campus workforce diversity goals or to provide specialized
skills and abilities that are not available from current
Satisfactory completion of a
background check (including a criminal records check) is required
for employment. CSU will make a conditional offer of employment,
which may be rescinded if the background check reveals
disqualifying information, and/or it is discovered that the
candidate knowingly withheld or falsified information. Failure to
satisfactorily complete the background check may affect the
continued employment of a current CSU employee who was
conditionally offered the position.
Sensitive positions are
designated by the CSU as requiring heightened scrutiny of
individuals holding the position, based on potential for harm to
children, concerns for the safety and security of the people,
animals, or property, or heightened risk of financial loss to the
CSU or individuals in the university community.
It is the policy of
California State University, Bakersfield to hire only United States
citizens and aliens lawfully authorized to work in the United
States. All new employees will be required to present documentation
verifying their right to accept employment. You will also be
requested to present a social security card at the time of initial
appointment in compliance with state payroll regulations. State
regulations require that every state employee sign the Oath of
Allegiance prior to commencing the duties of his/her State
employment, except legally employed non-citizens. These individuals
are required to sign the Declaration of Permission to Work.
California State University,
Bakersfield is committed to Equal Employment Opportunity.
Applicants will be considered without regard to gender, race, age,
color, religion, national origin, sexual orientation, genetic
information, marital status, disability or covered veteran