Job No. 520587 Lead Grants Analyst II/Fiscal Compliance

CLASSIFICATION TITLE: Administrative Analyst/Specialist Exempt II

UNION CODE: R09

FT/PT: Full-time

PAY PLAN: 12-month

ANCTICIPATED HIRING RANGE: $5,022 - $5,671

However, offer amount will be commensurate with candidate's experience, education, skills, and training.

CSU CLASSIFICATION SALARY $5,022 - $9,083

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants

SPECIAL INSTRUCTIONS TO APPLICANT:

FOR PRIORITY CONSIDERATION, applications must be received by November 4, 2022; however, the position will remain open until filled.

Remote or Hybrid Work Schedule Possible

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy [calstate.policystat.com] and questions may be sent to hr@campus.edu.

POSITION PURPOSE: Under the general direction of the Director of Sponsored Programs Post Award (SPPA), the Lead Grants Analyst/Fiscal Compliance, provides expertise for fiscal control, accounting, billing, financial reporting and administrative functions of individual grants and contracts awarded by Federal, State, and other agencies for the support of sponsored research, training, and public services programs. The incumbent monitors all grant-related functions; ensures that expenses are allocable and in compliance with project scope and funding agency guidelines/policies; trains and instructs PI/PDs and grant coordinators regarding post-award management and restricted funds monitoring; answers questions and guides grant coordinators and administrative staff regarding purchasing, travel, human resources, and participant costs to ensure accuracy and compliance with all relevant regulations. The Lead Grants Analyst will also attend training workshops for career development, participate in staff meetings, and contribute to the implementation of special projects as assigned.

DUTIES & RESPONSIBILITIES:

Lead Grant Analyst in Post Award Transactions; New Award Set-Up; Award Closeout

• Review, analyze, and issue grant status reports.
• Responsible for analysis, design, implementation, and evaluation of various administrative systems to support organizational operations, including the creation of policies and procedures that will support office and grant administration.
• Act as an internal and external resource on policy and procedural matters in multiple areas.
• Apply extensive and in-depth knowledge expertise in the principles, methods and practices associated with the functions of grants.
• Apply extensive and in-depth knowledge of project management including research and analytical methodologies.
• Serve as a high-level individual contributor providing expertise and functional leadership, providing lead work direction to other professional and technical staff (Deans, Budget Analysts, PIs, PDs, Coordinators, various departments, SPPA Analysts and Accountants). Provide advice and guidance to PIs and PDs on grant funding policies, regulations, and procedures.
• Independently manage and implement highly complex projects.
• Independently review and approve various grant documents, including hire forms, financial reports, with final sign off from Director. Use substantial judgement in the analysis, interpretation, and application of complex data.
• Provide oversight of Student Assistants.

Lead Grant Analyst for All New Contracts

• Responsible for reviewing all contracts, agreements, MOU's, LOUs, and sub awards thoroughly to ensure that the information on the funding instrument matches the proposal.
• Serve as a high-level and diverse contact within the university system and with outside entities and agencies.
• Responsible to providing training and clarifications of contract and award terms to the Analysts and Finance Group, Primary Investigators (PIs), Project Directors (PDs), and Coordinators, School Deans and Budget Analysts.

Lead Grant Analyst in the Setup and Maintenance of Sponsored Programs/Grants Module

• Act as the subject-matter expert in Sponsored Programs Module.
• Serve as the project lead in building and set up of grants into module.
• Provide training to staff.
• Troubleshoot technical errors.
• Maintain database for recording and tracking grant awards, create and distribute reports, summaries, and analyses as required.
• Run and maintain attribute reports (Award-Project Attributes, Award-Project Closeout Report).

Lead Grant Analyst for LCD and EBDR Payroll Reports

• Serve as the Lead Analyst for oversight of Labor Cost Distribution (LCD) and Employer Benefits Distribution Report (EBDR) payroll reports.
• Responsible for running monthly LCD reports in the CMS system.
• Serve as the key contact with HR Manager to collect monthly EBDR reports.
• Provide training and technical support to staff, PIs, PDs, and Coordinators in reading and understanding these payroll reports.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – Equivalent to a bachelor's degree in appropriate area of specialization and four (4) years of recent (within 3 years) administrative or fiscal compliance work experience involving the study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Work experience should demonstrate complex budget analysis competency.

SKILLS, KNOWLEDGE & ABILITIES (SKA's) –

• Regular and reliable attendance is required.
• Working knowledge of general policies, procedures and compliance requirements of grant and contract administration.
• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
• Ability to work with representatives from public and private entities and handle potentially sensitive situations.
• Demonstrated consultative skills in working with internal and external constituent groups.
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills: ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
• Thorough knowledge of English grammar, spelling, and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure.
• Must be willing to travel and attend training programs off-site for occasional professional development.
• Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

PREFERRED QUALIFICATIONS:

• Experience with PeopleSoft, On-Base, and/or Sponsored Programs Module
• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: SEDENTARY WORK – involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds.

ENVIRONMENTAL FACTORS: N/A

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Not Mandated

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.


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