Job No. 520150 Accounting Technician II

CLASSIFICATION TITLE: Accounting Technician II

UNION CODE: R07

FT/PT: Full-time

PAY PLAN: 12-month

ANTICIPATED HIRING RANGE: $3,512 - $3,852

However, offer amount will be commensurate with candidate's experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $3,512 - $5,830

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants

SPECIAL INSTRUCTIONS TO APPLICANT:

FOR PRIORITY CONSIDERATION, applications must be received by October 24, 2022; however, the position will remain open until filled.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy [calstate.policystat.com] and questions may be sent to hr@campus.edu.

POSITION PURPOSE: Within Information Technology Services (ITS), the ITS Business Office provides support to others in ITS while furthering the overall mission of the University. The Business Office is within the Information Technology Services unit that is the central IT organization for the entire campus. The group is responsible for central administrative functions including MPP support and budget administration.

The Accounting Technician, under the general supervision of the Associate Vice President and Chief Information Officer, and under the lead direction of the Administrative Analyst, is responsible for supporting the administrative needs of ITS through performing diverse duties involving a wide range of procedures. Responsibilities include but are not limited to journal entries, reconciliation of ITS functions, general office work, filing, preparing reports, gathering data, working with others, and solving problems for the area, and the processing of documents.

DUTIES & RESPONSIBILITIES:

Departmental Fiscal Support

Independently prepare and process departmental chargebacks, billing request forms, and work orders as needed.

Coordinate and process monthly reconciliation of departmental p-cards to meet and established deadlines.

Complete monthly departmental account reconciliations.

Assist with completing monthly bill payments for department.

Assist with budget reports, as requested.

Assist with the auditing of billing, as requested.

Administrative Support

Assist in day-to-day administrative operations of the department.

Establish and maintain a great customer service environment through all interactions (e.g., email, website, in-person) while maintaining a positive public image.

Work closely with students, faculty, staff, and community members to independently address questions regarding departmental services, policies, and procedures.

Maintain the digital filing system.

Process email and standard mail received by the department.

Draft minutes and notes or provide follow-up for items during and after meetings.

Responsible for coordinating, confirming, and reconciling of department travel needs.

Keep departmental processes on track and make sure that staff are following the process, inform Directors of issues.

Support other Business Office staff as needed.

Project Support

Facilitate project documentation.

Create work orders where needed.

Communicate with vendors and create requisitions.

Communicate with team members by facilitating meetings.

Take meeting notes as needed.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – Equivalent to three (3) years of progressively responsible financial record-keeping experience which has provided the required knowledge and abilities. A combination of education and experience which provides the required knowledge and abilities may be considered.

SKILLS, KNOWLEDGE & ABILITIES (SKA's) –

• Regular and reliable attendance is required.
• General knowledge of General Accounting Procedures.
• Ability to apply accounting procedures and practices to the analysis of basic accounting problems.
• Thorough knowledge and experience with financial record keeping, query tools, integrated financial systems, and records management systems.
• Ability to analyze and interpret accounting data and apply problem solving techniques in finding solutions to basic accounting problems.
• Intermediate understanding and ability to apply applicable rules, regulations, policies, and procedures.
• Ability to make sound decisions and recommendations regarding accounting activities.
• Ability to enter data by keyboarding approximately four to six hours per day.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
• Thorough knowledge of English grammar, spelling and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure.
• Possesses a customer-oriented and service-centered attitude.

PREFERRED QUALIFICATIONS: Demonstrated skills in an institutional/educational environment.

PHYSICAL DEMANDS: SEDENTARY WORK – involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds.

ENVIRONMENTAL FACTORS: N/A

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Not Mandated

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.


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