Job No. 517897 Associate Dean of Libraries

CLASSIFICATION TITLE: Administrator II

UNION CODE: M80

FT/PT: Full-time

PAY PLAN: 12-month

ANTICIPATED HIRING SALARY RANGE: $110,000 - $125,000 - However, salary will be commensurate with candidate's experience, education, skills, and training.

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants

SPECIAL INSTRUCTIONS TO APPLICANT:

FOR PRIORITY CONSIDERATION, applications must be received by September 8, 2022 however, the position will remain open until filled.

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at CSU Vaccination Policy [calstate.policystat.com] and questions may be sent to hr@campus.edu.

POSITION PURPOSE:

Under administrative direction of the Library Dean, the Associate Dean of Libraries assists the Dean of Libraries in providing administrative leadership to the Walter W. Stiern Library and staff. The Associate Dean organizes and oversees library operations which involves application of library knowledge, personnel management and technology skills to guide clerical, technical and professional staff to work towards goals and objectives.

DUTIES & RESPONSIBILITIES:

A. Functional Oversight of Library Operations

Assist the Dean with overall administration of the Walter W. Stiern Library Services department consisting of: Access Services, Acquisitions, Billing, Cataloging, Course Reserves, Database Management, Circulation, Electronic Resource Management, Resource Sharing, Serials and Stacks.

Serves as the primary Library Administrator in the absence of the Dean.

Advocates for Library initiatives, services, and partnerships by developing strong relationships with University faculty and Administrators.

Works in collaboration with internal and external customers (students, faculty, staff, and community) to fulfill the library's mission.

Acts as a front-line person for communicating and enforcing library polices, guidelines, and procedures to support library operations and participates in the development of a shared vision for the Library that contributes to the mission of the University.

Represents the Dean on various committees and at university functions as requested by the Dean.

Collaborates and works closely with the Library Dean, Budget Analyst, and Librarians in monitoring library material operating budgets and expenditures and approving and accepting gift donations.

Accountable for money collection from business transactions, including balancing receipts, preparing cash deposits, and managing audits.

Assists with student related financial account issues related to Library charges.

Collaborates with professional MLIS (Master of Library and Information Sciences) academic librarians.

Responsible for Library security, overseeing routine drills and evacuations as well as working with safety personnel, as needed, to ensure safety and security for staff, students and building.

Keeps up to date and consults with the Dean on union contracts concerning Library staff.

Provides support for Library faculty-related searches and recruitments.

Interacts with various divisional offices and departments, such as Academic Affairs, Faculty Affairs, and Facilities Planning.

Provides leadership for space planning and works with Library staff and stakeholders to proactively plan for space changes in the Library.

Anticipates, initiates and responds to changes in the environment, and keeps abreast of trends that impact higher education and the library profession to ensure that the Library and the University achieve their goals.

Responsible for collecting counts and reporting the number of people who enter the library.

Coordinates reporting to external agencies, such as, IPEDS, Association of College & Research Libraries (ACRL) statistics and required CSU Chancellor's Office statistics.

B. Management/Leadership

Manages and leads Library Services staff and student assistants through facilitating an environment that motivates, empowers, and inspires commitment from employees while sustaining a diverse and inclusive workforce.

Identifies and resolves issues at the peer level. Takes measures to mitigate future issues.

Supports and encourages professional and career development for employees.

Ensures cross-divisional support and participation.

Provides supervision and manages work schedules ensuring effective coverage of Library functions during business hours. Hires, evaluates, trains, and recommends disciplinary action and dismissal of staff and student assistants (in adherence with collective bargaining agreements), if necessary, to ensure smooth operations of established policies.

Ensures additional support for Library events, during, before and after hours.

Determines, effectively allocates, and coordinates resources.

Coordinates strategic initiatives.

Builds effective teams committed to organizational goals through coaching, performance management, and mentoring.

Understands what issues require a "sense of urgency" and handles accordingly while working with Dean as necessary.

C. Strategic Planning

Acts as a strategic partner in recommending, creating, and implementing long and short-term goals and operational plans in collaboration with the Library's faculty and staff.

Ensures Library/Academic Affairs goals align with and support the overall mission of the University.

Motivates and encourages commitment to achievement of strategic plans while communicating strategic initiatives.

Assists in accomplishing strategic goals for the Library.

D. Community/University Partnership

Identifies and anticipates community needs and builds effective, strategic alliances internally and externally.

Collaborates with business partners in the achievement of University goals that support the University's mission.

Actively solicits and acts upon feedback through developing and implementing solutions.

Gains support and commitment from others through successful negotiating, persuasion, finding common ground, and relationship building.

Attends meetings and events as needed.

Works with the Dean, Library Administration staff, and University Advancement staff on alumni relations, community relations, and fundraising projects.

Solicits and influences internal and external support.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE –

• Master's degree in Library and Information Science (ALA accredited) or its equivalent plus five years of progressively responsible work experience in academic libraries, which includes a minimum of three years supervising the work of others.
• Record of accomplishment sufficient to achieve tenure at the rank of Associate Librarian/Librarian.
• Work experience in an academic setting, ideally Public Higher Education.

SKILLS, KNOWLEDGE & ABILITIES (SKA's) –

• Ability to establish a clear and understandable vision for the Library, engage the university community in the implementation of the vision, and build the operational components to execute the vision.
• Ability to lead and enable groups of people to face challenges and achieve results in complex conditions.
• A commitment to diversity, inclusiveness and access in all areas of the university.
• Ability to think analytically and develop new or revised systems, procedures or work flow.
• Ability to exercise initiative and independent judgement.
• Ability to prepare comprehensive reports and present ideas clearly and concisely in written and oral form.
• Ability to made administrative decisions, interpret polices, and supervise staff with sound analytical ability, good judgment, and strong operational focus.
• Ability to organize job duties and work independently.
• Demonstrated knowledge of library materials and resources.
• Employs management techniques effectively in directing, planning, organizing, staffing, coordinating, budgeting, and evaluating the library's operation.
• Familiarity with collective bargaining and administering corrective action as appropriate in a collective bargaining environment.
• Ability to apply quality management techniques of continuous improvement and employee involvement to assess and improve services, promote campus culture and build teams.
• Ability to collaborate with multiple entities to plan and accomplish the objectives set forth in the university's strategic master plan, coordinating ongoing multiple large and complex projects from conception to completion in a centralized and highly regulated environment.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
• Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
• Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
• Thorough knowledge of English grammar, spelling and punctuation.
• Ability to interpret, communicate and apply policies and procedures.
• Demonstrated ability to maintain a high degree of confidentiality.
• Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
• Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
• Working knowledge of or ability to quickly learn University infrastructure, policies and procedures.
• Regular and reliable attendance is required

PREFERRED QUALIFICATIONS:

• Knowledge of Alma, Primo, OCLC and other library software.
• Demonstrated commitment and ability to advance the university's goals in the areas of diversity, equity, and inclusive excellence.
• Experience in collective bargaining and shared governance environment.
• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: LIGHT WORK – involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds.

ENVIRONMENTAL FACTORS: N/A

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Limited: The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017.

CONFLICT OF INTEREST: A "designated position" in the CSU's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.


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