Petitions Coordinator

Petitions Coordinator

Job no: 530578
Work type: Officer of Administration
Location: Eugene, OR
Categories: Academic Advising/Support, Administrative/Professional, Administrative/Office Support

Department: UESS - Office of Academic Affairs
Appointment Type and Duration: Regular, Ongoing
Salary: Starting at $50,000 per year
Compensation Band: OS-OA04-Fiscal Year 2022-2023
FTE: 1.0
Application Review Begins

January 3, 2023; position open until filled (updated)
Special Instructions to Applicants

To be considered for this position, please upload the following documents with your online application:

• A resume.
  
• A cover letter highlighting how your knowledge, skills, and experience qualify you for the requirements, competencies, and qualifications outlined in the job posting. Additionally, please highlight professional or other experiences that speak to your commitment to diversity, equity, and inclusion.
  
• The names of at least three professional references, their e-mail addresses, and telephone numbers.
  Department Summary
  
  The Division of Undergraduate Education and Student Success (UESS) promotes academic excellence, universal access, engagement, and achievement for the student scholar. UESS programs focus on the educational trajectory of the student by providing opportunities and services essential for progress toward scholastic objectives and intellectual development. UESS departments and programs serve the entire population of UO undergraduate students and partner closely with other campus units to support student success and engagement.
  
  Focused on ensuring student success, retention, and completion, the University of Oregon Office of Academic Advising serves as the central campus academic advising resource. The Office of Academic Advising is comprised of professional advisors that provide coordinated coaching and support that is student-centered, caring, holistic, inclusive, and culturally aware. Advisors collaborate with students to help them achieve their academic potential, participate in relevant learning and research opportunities, and reach their professional goals. This unit assists students in making a smooth transition to the university and provides wrap-around advising services to undergraduate students in a variety of scenarios (exploring, transfer, students in distress, academic/financial concerns, and first-year). The advising team works in a fast-paced, drop-in, and appointment-based office setting. OAA sees students representing diverse academic interests, abilities, and cultural, socioeconomic, and educational backgrounds. OAA coordinates the training of faculty and department advisors, coordinates advising at all orientation events, and supports the implementation of advising policy across campus.
  Position Summary
  
  The Petitions Coordinator reports to the Director of the Office of Academic Advising. They serve as an academic advisor in addition to providing leadership and coordination for the Scholastic Review Committee (SRC) and serve as the advising representative on the Tuition Refund Committee (TRC). They must have the ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. They must be culturally competent and able to work with first-generation, low-income, underrepresented, international, transfers, re-entry, and students in crisis or scholastic difficulty. They demonstrate respect for all individuals and welcome diversity among students and colleagues. The Petitions Coordinator works in a fast-paced, drop-in, and appointment-based office setting delivering advising services and petition coordination on a year-round basis in small and large settings.
  Minimum Requirements
  
  
• Bachelor's degree.
  
• Three years' experience in a high school, college, university, counseling, educational, or similar setting providing academic advising, advising support, student services, career counseling, or counseling.
  Professional Competencies
  
  
• A broad working knowledge of student development principles.
  
• Demonstrated understanding of issues facing diverse groups (e.g. low-socioeconomic, first-generation, underrepresented students of color, non-traditional, and under-prepared individuals).
  
• Effective communication skills.
  
• Strong evidence of ability to set operational goals from strategic plans.
  
• Demonstrated high-level organizational skills with the ability to prioritize and multi-task effectively in a fast-paced, detail-oriented, and time-sensitive environment.
  
• Diligently attends to details and pursues quality in accomplishing tasks.
  
• Recognizes situations that warrant initiative and moves forward without hesitation; resolving issues, problems, or situations.
  
• Proficiency with MS Office Suite (or similar). Ability to produce professional correspondence, documents, data reports, and presentations.
  
• Ability to work collegially and collaboratively with diverse internal and external constituencies.
  
• Knowledge of university policies and procedures.
  Preferred Qualifications
  
  
• A master's degree in social work, counseling, marriage and family therapy, student services/student affairs, higher education leadership or related area.
  
• Experience collaborating with university faculty and administrative units such as Registrar, Financial Aid, and Business Affairs.
  
• Experience implementing and using database management systems such as OnBase, with the ability and initiative to learn and incorporate new hardware/software platforms as needed.
  
  FLSA Exempt: Yes
  
  All offers of employment are contingent upon successful completion of a background inquiry.
  
  University of Oregon students and employees are required to be vaccinated against COVID-19. For additional information see: https://hr.uoregon.edu/uo-covid-19-vaccination-requirement-employee-process.
  
  The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
  
  The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
  
  UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
  
  In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
  
  
  
  To apply, visit https://careers.uoregon.edu/en-us/job/530578/petitions-coordinator
  
  
  
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