Position: Hourly SAS Program Assistant
Department: Student Accessibility Services
Location: San Jose Community College
Pay rate: Range 75/$24.82
Under the direction of an assigned administrator, performs a wide
variety of program-related clerical,
operational, and service activities related to programs serving a
targeted population, where the
identification of students and/or eligibility for program and the
verification of continued eligibility are
necessary. General supervision is provided by supervisory or
management personnel. Functional
direction may be provided by academic personnel.
KEY DUTIES AND RESPONSIBILITIES:
1. Assist in developing, monitoring, coordinating, and improving a
specialized college, grant or
categorically funded program providing supportive services.
2. Provide liaison support for students with faculty, staff, and
mentors relative to program functions,
goals and objectives.
3. Provide information and assistance to students and potential
students regarding program
requirements and services. Assist with the intake process.
4. Make recommendations on the eligibility or continued
participation of students in the program,
using prescribed regulations or requirements, as necessary.
5. Assist students with various college and outside agency
procedures such as registration,
completion of forms and documents, and identification of
6. Provide students with specific program resources such as
mentors, interpreters, and tutors.
Coordinate services with and refer students to other college staff,
programs and to community
mentors or support agencies.
7. Maintain program accounts and perform regular bookkeeping
activities pertaining to the financial
reporting and documenting of assigned program. Assist in developing
and monitoring the
program budget and expenditures.
8. Confer with students regarding academic and vocational concerns.
Recommend contact with
advisors, mentors, or counselors as required.
9. Collect, compile, and assemble statistical data on program
activities and participation from a
variety of sources for completion of forms, the preparation of
various files, and activity statistics.
Identify and resolve discrepancies.
10. Prepare and maintain students' confidential records and files;
compose and type
correspondence, memoranda and statistical materials; assist in
preparing reports and budgetary
estimates; answer phones.
11. Assist in the development and dissemination of relevant program
12. Maintain a master calendar for program staff and make
appropriate travel and meeting
13. May oversee the work of student workers and program
14. Assist in the recruiting and orientation of mentors.
15. Perform other related duties as assigned.
1. Basic functions and programs of a community college or similar
2. The needs and sensitivities of special and disadvantaged student
3. Governmental, community and social services organizations and
4. Applicable state and federal laws, regulations and
5. Accounting and bookkeeping methods and practices.
6. Office administrative practices and procedures including filing
and the operation of standard
office equipment which includes personal and on-line computers and
Skills and Ability to:
1. Learn, apply and explain relevant laws, regulations, policies
2. Handle sensitive matters with diplomacy and tact.
3. Work with a significant degree of independence in carrying out
assigned duties and schedule
work to effectively meet deadlines and time schedules.
4. Exercise sound judgment within established guidelines.
5. Prepare clear, concise and complete reports and other written
6. Monitor and help prepare a program budget.
7. Type at a rate of speed necessary for effective job
8. Apply language skills to read and interpret documents such as
operating and maintenance
instructions, procedure manuals and governmental regulations; write
routine reports and
correspondence; and speak effectively before groups of students or
employees of the college.
9. Apply mathematical skills to add, subtract, multiply and divide
using whole numbers, common
fractions, and decimals; convert from one unit of measure to
another; compute rate, ratio and
10. Utilize reasoning to resolve practical problems, and deal with
a variety of concrete variables in
situations where only limited standardization exists; interpret a
variety of instructions furnished in
written, oral, -diagram- or schedule form.
11. Effectively communicate and interact with persons of diverse
backgrounds and abilities.
12. Establish and maintain cooperative working relationships with
those contacted during the course
Experience and Education:
1. Associate's degree or equivalent from a two-year college or
2. Six months to one-year related experience and/or training
working with individuals with disabilities, preferably on the adult
1. Typical office environment.
1. Dexterity of hands and fingers to operate a computer
2. Sitting or standing for extended periods of time.
3. Hearing and speaking to exchange information in person or on the
4. Seeing to read a variety of materials.
Interested applicants are to submit a resume & a letter of
interest to Edina Rutland (email@example.com)
Please contact Edina Rutland if you have any questions. This
position is temporary with the possibility of extension.