Business Coordinator

Posting Details

Position Information

Position Title

Business Coordinator

Position Type

Staff

Job Number

SA5112122

Full or Part Time

Full-Time 40 Hours Weekly

Employee Status

Regular

Posting Date

11/28/2022

Position Summary Information

Job Description Summary

Under the direction of the Accounts Payable Director, the Business Coordinator is responsible for providing support to the Accounts Payable, and Business Office department, performing daily functions, audit, and analysis essential to the operation of the unit. Perform processes, analysis and reconciliations to assure accurate posting to the General Ledger and compliance with the tax reporting requirements associated with Accounts Payable and Procurement card program. Other duties as assigned.

Responsibilities

• Timely processing of University documents associated with Accounts Payable and Business Office in accordance with established policies, procedures, guidelines and requirements of University, State and Federal agencies.
• Stuff, organize, and distribute printed checks.
• Process PeopleSoft data entry of departmental forms.
• Perform daily Accounts Payable batch audits and communicates with team to resolve discrepancies timely.
• Conduct regular audits to ensure expenses submitted are in compliance with university policy, federal and state regulations, including taxation.
• Manage centralized Accounts Payable email, respond to inquiries, and distribute payment requests and inquiries to Accounts Payable team.
• Monitor and assign Accounts Payable service tickets, assists in responding and closing requests.
• Provide training and support to faculty and staff related to Concur and Jira.
• Assist with supervision, training, and provide ongoing support to Accounts Payable student workers.

Required Qualifications

• Experience interpreting a variety of complex rules and regulations specifically those associated with the Federal and State tax reporting requirements associated with accounts payable.
• Interpersonal skills to effectively work with culturally diverse groups or individuals and the ability to foster cooperation between peers and co-workers.
• Demonstrated knowledge of policies and procedures related to the disbursements of funds for accounts payable or related field.
• Displays organizational skills necessary to handle multiple priorities for the timely completion of work assignments.
• Produces high volume, quality work with minimal errors.
• Demonstrates experience with customer service in an accounts payable environment or similar field, requiring excellent interpersonal and communication skills.
• Displays effective written communication skills.
• Strong technical skills to learn and use enterprise systems and departmental tools to perform the functions of the position.
• Exhibits working proficiency with Microsoft Office suite.
• Demonstrates working knowledge of accounting analysis as related to the daily operational duties of accounts payable, and/or Procurement card program.
• Ability to deal with volume, detail, repetitive paperwork, and time constraints.
• Ability to prioritize duties when faced with interruptions, distractions, and fluctuating workload.
• Serve as first level to answer any inquiries to internal and external customers.

Desired Qualifications

• Experience working in an Accounts Payable and a centralized department.
• Demonstrated knowledge of policies and procedures related to the disbursements of funds for accounts payable.
• Displays great organizational skills necessary to handle multiple priorities for the timely completion of work assignments.
• Produces high volume, quality work with minimal errors.
• Demonstrates working knowledge of accounting analysis as related to the daily operational duties of accounts payable and Procurement Card program.
• Experience preparing reconciliations.

Special Instructions to Applicants

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening, and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References

3

Maximum Number of References

3

Pre-screening Questions

Required fields are indicated with an asterisk (*).

Applicant Documents
Required Documents

1. Resume
2. Cover Letter
3. 3 References Listed on One Page

Optional Documents

1. Certification/License
2. Letter of Recommendation 1