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Administrative Assistant

Syracuse University
New York, United States
Salary Not Specified
Posted Date
Nov 28, 2022
Posting Details

Posting Details

Job #

Department Code

Falk College - Sport Management

Job Title
Administrative Assistant

Syracuse, NY

Pay Range
Commensurate with Experience

Staff Level

FLSA Status


Standard University business hours

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Syracuse, NY

Unionized Position Code
Not Applicable

Job Description

Position provides administrative support for Sport Management Director & Chair, plus undergraduate & graduate directors & Internship Placement Coordinators. Additional responsibilities include coordinating and organizing all enrollment management and classroom scheduling for Sport Management and Sport Analytics courses; helping to coordinate program initiatives; ensuring all department activities operate efficiently, including scheduling appointments & meetings; coordinating and scheduling department faculty, adjunct hires, and staff searches; tracking admission data for graduate degree programs; coordinating course curriculum and program changes, including University Course Catalog and academic degree check sheets; coordinating SPM Intra-University Transfer and academic minor applications; and coordinating all faculty course evaluations; schedule student advising and coordinate student petitions; & supervise work study students. Duties include travel planning and reconciliation, scheduling meetings, presentations, budget reconciliation, etc). Also assists with event planning and various special projects. Excellent time management and organizational skills are essential. The ability to demonstrate initiative, possess strong customer-service skills and multi-task in a busy work environment is necessary.


A four-year degree or equivalent combination of education and experience, plus a minimum of five years’ experience in an academic office, preferably in higher education. Must demonstrate professional maturity and flexibility. Must possess excellent interpersonal, communication, time management, and organizational skills, and be familiar with electronic communications and database management. Highly skilled use of various computer programs including Microsoft Office among others.

Job Specific Qualifications
  • Strong working knowledge and experience of overall University academic system is very beneficial.
  • Ability to multi-task and balance multiple work responsibilities is essential.
  • Mastery of Microsoft Office applications including Excel and PowerPoint is required.
  • Provide administrative support to the Department Chair, undergraduate and graduate directors, faculty, and support staff.
  • Maintain department’s academic schedule of classes and classroom scheduling under the direction of the chair & undergraduate director.
  • Coordinate and Organize SPM / SAL Course Curriculum and program updates, regularizations including course catalog.
  • Organize and manage the SPM & SAL Intra-University Transfer and Minor application processes. Serve as informational resource for students.
  • Informational/Academic advising resource for SPM faculty and students regarding Liberal Arts Core & University policies/procedures.
Physical Requirements

Not Applicable


Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

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