Executive Assistant

Posting Details

Posting Details

​Benefits of Working at UNCW

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our Dare to Learn Academy , Skillport , and the employee assistance program , many of which are offered free of charge.

Recruitment Range

$31,200- $43,595

Vacancy Number

S02003

Position Title

University Program Associate

Working Title

Executive Assistant

Competency Level

Contributing

Dept/School

College of Arts and Sciences Admin - 32000

Primary Purpose of Organizational Unit

The College of Arts and Sciences ( CAS ) is the largest academic unit (enrollment of approximately 5,800 students) within the division of Academic Affairs. As the academic core of UNCW, the college engages students in a transformational education through free inquiry and the open exchange of ideas that celebrates all forms of diversity. By fostering critical thinking, creativity, and adaptability through the integration of transdisciplinary research, applied learning, and community engagement, the college prepares individuals for meaningful and ethical civic engagement in a globalized society; provides a strong foundation in knowledge and skills necessary to flourish in our professional and personal endeavors; and creates and disseminates knowledge and expression in the arts, humanities, natural sciences, and social sciences to enrich the world and address the concerns of our community and beyond. The college consists of the dean, four associate deans, one assistant dean, and five support staff; 441 full-time faculty, approximately 292 part-time faculty, and 75 staff and academic professionals in twenty-two departments, three programs (Pre-Engineering, Graduate Liberal Studies, and Interdisciplinary Studies), and a center (Gender Studies and Research Center). CAS offers 43 undergraduate degree programs, 60 minors, 12 pre-professional programs, 25 master’s degree programs, and two doctoral programs. Additionally, the college services the majority of the university studies courses and provides academic concentrations for undergraduate and graduate education majors, some of the required courses for business and nursing majors, and many of the distance learning and extension courses offered through the Office of Continuing and Professional Education, and most of the study-abroad courses, freshman seminars, and freshman and sophomore Honors Scholars courses offered through other academic units in the division.

The CAS Academic Resource Center supports student success by providing advising, academic, and applied learning resources. The Office of the Dean of the College of Arts and Sciences is the administrative unit which has oversight of each department’s programs’ undergraduate and graduate curriculum, degree requirements, academic and support personnel, and operating budget. To this end, it oversees all CAS curricular changes recommended for inclusion in the university’s undergraduate and graduate catalogs, allocates all teaching positions and approves all full-time and part-time hires, approves work plans and reviews annual evaluations for all SHRA personnel in the college, approves merit salary increases for all EHRA in the college, oversees the use of improvement of all college facilities, and allocates all state and trust funds received by the college to the departments and offices under its oversight.

The Dean serves as an integrative platform that provides administrative support and oversight for all units within the College. In addition, the Office of the Dean coordinates a common support model that facilitates operational services, technical support, business services, support for research, marketing, advancement, and support for community engagement across CAS units.

College

College of Arts and Sciences Admin - 32000 College

College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace

Main UNCW Campus

Brief Summary of Work for this Position

The Executive Assistant provides support and assistance to the Associate Dean’s within the Office of the Dean of the College of Arts and Sciences, performs receptionist duties, and provides general office support. Confidentiality and discretion are of utmost importance.
Primary duties include:

• Managing access to and scheduling meetings for the CAS Associate Deans.
• Serving as a liaison between Dean’s Office and CAS Departments and Programs
• Interacting and communicating with faculty, staff, students, and the greater community
• Serving as the primary leave keeper for the College
• Performing other duties as assigned related to the vision, mission, and purpose of the College.
• Coordinating the application and review process of CAS Faculty awards through InfoReady
• Assisting with CAS events
• Assisting with special projects as needed

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preferred education, professional skills and experience

• Ability to quickly, competently, and professionally organize a myriad of factors, including personalities into a cohesive and useful output
• Ability to communicate clearly and, succinctly both verbally and in writing
• Ability to quickly grasp new and complex processes and issues
• Knowledge of the following software/programs: Microsoft Office including (Teams, Outlook, Word, excel, PowerPoint), SharePoint, InfoReady
• A basic knowledge/understanding of the administrative operations in Higher Education
• Ability to multitask in a high traffic environment effectively and accurately

Required Certifications or licensure

N/A

FTE

1.0 (40 hours per week)

Months Per Year

12 Months

Work Days

Monday - Friday

Work Hours

8:00AM - 5:00PM

Type of Position

Permanent

Anticipated Ending Date if Time-Limited

Position Number

8292

Job Posting Date

11/15/2022

Posting Close Date

12/06/2022

Number of Openings

Single Incumbent

Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the ‘Work History’ section, before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application. Applications must be submitted through the online application system to be considered.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

Eligibility for Employment

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting

https://jobs.uncw.edu/postings/26690
Applicant Documents
Required Documents

1. Cover Letter
2. Resume
3. List of 3 Professional References

Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity with UNCW? (2022)
   • UNCW Website
   • UNCW LinkedIn Page
   • UNCW Twitter Account
   • UNCW Employee Referral
   • UNCW Instagram Account (UNCW_jobs)
   • UNCW Job Alert
   • Chronicle of Higher Education
   • Diverse Issues in Higher Education
   • Glassdoor
   • Higher Ed Jobs
   • Hispanic Outlook
   • Indeed
   • Inside Higher Ed
   • North Carolina Job Network
   • Women in Higher Education
   • Craigslist
   • Other